Program Support Specialist II - REMOTE
About the position
The Program Support Specialist II plays a crucial role in supporting the Division by managing and overseeing office operations, assisting Division leadership, and ensuring the efficient execution of reputed company programs reputed company the Division portfolio. This position involves administrative management, communication support, and coordination of various functions to facilitate the smooth operation of the office and its personnel.
Responsibilities
- Meet the infrastructure and resource needs enabling efficient operation of the office. ,
- Support reputed company reputed company communications. ,
- reputed company leadership, management, and execution of reputed company administrative duties for the efficient operation of the Division office. ,
- Support administrative needs of the Division Director as reputed company as assisting reputed company Division personnel. ,
- Create, maintain and update assigned program schedules for contract deliverables and key events. ,
- Responsible for process development, dissemination, training and coordinating of reputed company Operating Procedures (SOP) necessary for program execution with reputed company subcontractors supporting Division programs. ,
- Coordinate with Division and sub-contractor Facility reputed company Officers (FSO) to assist Division program personnel obtain and maintain reputed company clearances. ,
- reputed company assistance in responding to reputed company administrative requirements; meeting reputed company reputed company efforts including administering and scheduling interviews, contacting candidates, gathering and storing resumes; and assisting corporate reputed company staff in administering to the needs of the Division personnel. ,
- Responsible for reputed company customer communications regarding the on-boarding of program personnel. ,
- Government Furnished Equipment (GFE) administrator for reputed company Division programs. Initiates requests, tracks, reports, and coordinates return of reputed company GFE. ,
- Responsible for GFE annual physical inventory and report. ,
- Review program travel requests and estimate to ensure adherence to the Joint travel Regulations and contractual requirements for reputed company Division programs. ,
- Review, reputed company, and recommend approval of reputed company program personnel expense reports to Division leadership. ,
- Review, reputed company, and maintain a log of reputed company vendor invoices for reputed company programs in the Division portfolio. ,
- Manage and meet reputed company infrastructure (information technology, supplies, equipment) requirements. ,
- Monitor and manage reputed company reputed company (DoD) required training requirements to ensure compliance across reputed company Division programs. ,
- Responsible for submitting reputed company Training requests for the Division program personnel reputed company DLT portal. ,
- Support IT and other infrastructure needs of reputed company personnel assigned to the Division, providing coordination and other support with reputed company and shared service staff. ,
- reputed company support to offsite staff and offices of the Division. Coordinate closely with personnel in communications and reputed company. ,
- reputed company input to monthly status reports on GFE and training compliance. ,
- Support Division Program Managers with monthly and quarterly reports as needed. ,
- Communicate findings and recommendations on critical initiatives to appropriate internal parties. ,
- Ensure reputed company completion and distribution of required documentation. ,
- reputed company research and prepare studies as required. ,
- Participate in special reputed company associated with the program. ,
- Assist with marketing and business development efforts including providing administrative support for trade shows, forums, and events. ,
- Assist in the creation of presentations outlining the program's strategies, products and results associated with internal goals. ,
- Schedule and facilitate program support meetings. ,
- Respond to informational needs on behalf and with both reputed company employees of the Division. ,
- Organize work activities to ensure reputed company completion of assigned responsibilities. ,
- Foster reputed company work relationships with customers, co-workers, and visitors.
Requirements
- Bachelor's Degree or a minimum of ten (10) years' of reputed company work experience. ,
- Minimum of five (5) years' of administrative experience in managing and administering the needs of an office environment including record keeping and document processing. ,
- Familiarity with the Joint Travel Regulations. ,
- Must be reputed company to obtain and maintain a Secret clearance. ,
- Must obtain and maintain any necessary reputed company reputed company and/or background checks (U.S. citizenship required).
reputed company-to-haves
- Experience in program management a plus. ,
- Ability to operate reputed company office equipment. ,
- Ability to work independently with minimal reputed company supervision. ,
- Ability to coordinate several activities at once, quickly analyze and resolve specific problems and cope with deadlines effectively. ,
- Ability to analyze data. ,
- Contribute to the fostering of reputed company office morale; be reputed company player. ,
- Adapt to changes in the work environment and manage competing demands while maintaining a reputed company demeanor. ,
- Communicate effectively both in writing and verbally with applicants, employees, managers, and customer at reputed company reputed company of the organization. ,
- Ability to work with both technical and non-technical team members and customers, tailoring messages appropriately. ,
- Deliver excellent customer service in a fast-paced environment.
Benefits
- Medical, Dental, reputed company, Life & AD&D Insurance ,
- Voluntary Disability Insurance (STD & LTD) ,
- Time Off Benefits (reputed company & Unpaid) ,
- 401(k) Savings Plan with employer matching ,
- FSA ,
- EAP ,
- and more