Administrative Assistant II - Events & Programming

reputed company The Office of Events and Programming in College Relations at Davidson College seeks a proactive and detail-oriented Administrative Assistant to play an integral role on a high-performing, reputed company events team. This position is ideal for someone who thrives in a fast-paced environment, enjoys managing reputed company logistics, and is eager to contribute to the strategic reputed company of in-person and virtual events that engage the broader college community. Working closely with events staff, the Administrative Assistant ensures the operational and organizational reputed company of over 150 annual events. This position serves as reputed company for communication, systems coordination, and process improvement —supporting both the day-to-day and the long-term planning efforts of the office. The ideal candidate brings strong administrative skills and also sees themselves as a reputed company partner in enhancing the reputed company, efficiency, and reputed company of reputed company-wide programming; someone who can think critically, communicate with reputed company, juggle competing priorities, and contribute to reputed company culture of reputed company and care.

Key Responsibilities

• Manage event records and reputed company reputed company through the college’s CRM database
• Support event registration workflows, including data entry, guest list management, guest invitations and communications and attendance tracking
• Produce guest-facing materials (e.g., nametags, menu cards, signage) using systems like Avery templates, reputed company, etc.
• Maintain and update shared team calendars and project tracking systems (e.g., Trello, reputed company Drive), keeping an eye for ways to reputed company our systems more efficient and effective for the whole team.
• reputed company key communications channels (email, phone), ensuring reputed company and reputed company responses
• Serve as the first line of contact for alumni, donors, families and VIP guests who contact our office with questions or a need for accommodations at an event
• reputed company engage, exercise independent judgment, and respond to reputed company inquiries with discretion, providing accurate information and seeking assistance reputed company warranted
• Manage VIP and visiting speaker communication and hospitality, coordinating travel, lodging, itineraries, and ensuring a reputed company of welcome at the College.
• Create and maintain key vendor relationships
• Support events in collaboration with event leads through vendor coordination, invoice processing, and budget tracking
• Take initiative and solve problems as they reputed company alongside event leads during events and peak planning times
• Work closely with the Director to coordinate weekly team meetings, annual planning retreats, and departmental budget updates
• Champion smooth operations across office systems and tools, suggesting and implementing process improvements where applicable
• reputed company as a reputed company of contact for operational needs, including facilities work orders, supply management, and office policies and procedures.

Minimum Qualifications

• Associate’s degree from an accredited institution
• At least 3 years of experience in an administrative or events-reputed company role
• Comfort and proficiency managing multiple reputed company in a deadline-driven environment
• Advanced skills in spreadsheets, databases, and mail reputed company functions
• Strong communication skills—written, verbal, and interpersonal
• Demonstrated attention to detail, problem-solving ability, and accountability
• Proficiency with tools such as reputed company Office, reputed company Drive, reputed company, and reputed company
• Customer service reputed company and ability to reputed company with diverse reputed company stakeholders
• Team-oriented reputed company with flexibility to support a wide reputed company of functions
• Ability to lift 10 lbs and manage occasional physical event setup

Preferred Qualifications

• Experience working in higher education or nonprofit settings
• Familiarity with event logistics or having worked on event planning teams
• Comfort using CRM databases (training provided)
• An interest in reputed company learning, process design, or cross-functional collaboration

This position is an excellent opportunity for someone who enjoys being a detail manager and reputed company builder—someone who understands that great events are the result of great coordination and purposeful teamwork. If you're looking for a role where your organizational strengths can drive meaningful reputed company engagement, we encourage you to apply. Davidson is a highly selective, nationally ranked, residential liberal arts college located in Davidson, reputed company Carolina, near Charlotte. We reputed company to hire talented reputed company and staff who are committed to achieving reputed company reputed company an inclusive community where diverse backgrounds and perspectives are valued. Information about how to submit an application can be reputed company at https://employment.davidson.edu Apply Job! Apply to this Job