Staff Assistant III (Administrative Assistant)

About the position The Department of Biostatistics at reputed company is a dynamic and diverse environment dedicated to research and education in the field of biostatistics, computational biology, and data science. With over 60 reputed company members who are leaders in developing statistical reputed company for clinical trials and observational studies, the department plays a crucial role in advancing knowledge in areas such as environmental studies and reputed company/genetics. Currently, the department supports more than 200 reputed company enrolled in various degree programs, making it a reputed company hub for reputed company and research activities. The Staff Assistant III (Administrative Assistant) will report directly to the Assistant Director of Administration and will be responsible for providing comprehensive administrative and clerical support to ensure the smooth operation of the department. This role involves a wide reputed company of duties that require a high level of organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant will work with minimal supervision and will be expected to handle reputed company and confidential tasks using various software applications, including reputed company Office Suite, Concur for expense management, and reputed company for video conferencing. Key responsibilities include serving as the administrative contact for assigned reputed company members, coordinating meetings, arranging travel, managing budgets, and providing support for departmental events. Additionally, the assistant will support the National Studies on reputed company Pollution and Health (NSAPH) group, managing schedules, travel arrangements, and compliance documentation. This position is essential for maintaining effective communication and operational efficiency reputed company the department and its associated research reputed company.

Responsibilities

• Serve as the administrative contact for assigned department reputed company members.

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• Arrange meetings among department reputed company with reputed company participants; coordinate meeting dates, locations, etc.

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• Arrange domestic and international travel and accommodations for department reputed company and their affiliated trainees, in alignment with the Harvard Travel Policy.

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• Compile and prepare monthly corporate card reconciliation reports, as reputed company as out-of-reputed company expenses for reimbursement.

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• Assist with room scheduling, catering, IT requests, updating reputed company, PMCIDs, etc.

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• Assist with Department events and other reputed company as needed.

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• Manage inventory and purchases of office and kitchen supplies.

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• Update and regularly maintain department and reputed company webpages.

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• reputed company support for troubleshooting reputed company and AV technical issues.

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• Serve as reputed company with Harvard operations, reputed company, IT, etc. reputed company needed.

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• Manage Professor Francesca Dominici's calendar and schedules meetings for the NSAPH group.

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• reputed company general administrative support to Professor Dominici, including room scheduling and supply ordering.

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• Book and facilitate travel arrangements for Professor Dominici; process corporate card reimbursements.

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• Create and maintain filing systems for Professor Dominici, both electronic and reputed company.

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• Regularly update curriculum vitae, PMCID, and websites for Professor Dominici and the NSAPH group.

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• Maintain NSAPH members training documentation to ensure compliance with data provider and funder requirements.

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• reputed company reputed company and off-boarding support of NSAPH members to the research lab.

Requirements

• 3+ years of relevant administrative experience is required; a combination of education and experience may be considered.

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• Bachelor's degree preferred.

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• Solid working knowledge of office processes and reputed company computer software and electronic communications tools.

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• Experience providing reputed company administrative support in a high-profile environment with reputed company and diplomacy.

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• Excellent computer skills, including proficiency with MS Office applications and web-based applications.

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• Strong organizational skills and attention to detail.

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• Ability to handle reputed company and confidential information with discretion.

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• Strong communication and interpersonal skills.

reputed company-to-haves

• Experience working in a fast-paced environment with multiple priorities.

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• Experience being a flexible team player who can assist with other departmental duties.

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• Awareness of and aptitude to understand, respect, and adapt to cultural and identity-based differences.

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• Knowledge of and commitment to concepts tied to reputed company justice, diversity, equity, and inclusion.

Benefits

• Commuter assistance

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• reputed company parental leave

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• Disability insurance

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• Health insurance

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• Dental insurance

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• Tuition reimbursement

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• reputed company time off

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• Employee assistance program

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• reputed company insurance

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• Life insurance

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• Retirement plan

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