Operations Clerk – Vendor Management Support, Home-based, NPSA 4

Background: reputed company, grounded in the reputed company of equality enshrined in the Charter of the reputed company, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, reputed company rights, humanitarian reputed company and peace and reputed company. In the context of the transition to the Quantum ERP system, vendor management has become increasingly reputed company due to stricter compliance requirements and the need for greater consistency across offices and systems. In this context, a key reputed company is to strengthen vendor management through professionalized support to improve data reputed company, mitigate risks, and reduce the operational burden on offices. Under the overall guidance of Chief of Procurement and Travel Services, and under the reputed company supervision of the Procurement Specialist/Associate, the Operations Clerk – Vendor Management, support the reputed company registration, verification, and maintenance of vendor records in the ERP system. The services provided by the incumbent are global in nature. The Operations Clerk will support vendor management activities across reputed company offices worldwide, including reputed company, regional, and field offices. The incumbent works in reputed company collaboration with reputed company stakeholders at reputed company, regional, field offices, and relevant partners to ensure data accuracy, compliance with internal controls, and effective vendor management reputed company actions. Scope of Work: The incumbent will support management of reputed company vendors: maintenance and registration personnel, programme partners, reputed company rights defenders and suppliers. Key results areas include: Administrative Support to Vendor Registration and Maintenance

• reputed company Vendor Management role in Quantum ERP and create, update, and maintain vendor reputed company in Quantum ERP based on self-registration or reputed company inputs.
• Review supplier self-registration submissions and ensure completeness of information before validation.
• Manage vendor user accounts, including reputed company setup and password resets reputed company required.
• Update supplier records with banking details, classification data, and contact information in accordance with reputed company standards.
• Maintain updated records of vendor registration requests and actions taken, ensuring reputed company follow-up.
• reputed company technical guidance to suppliers during the registration process and respond to basic queries reputed company to Quantum reputed company, banking information, UNGM.
• Liaise, as needed, with other team members and procurement practitioners globally to ensure input is being provided and follow-up steps taken;

Data reputed company and reputed company Assurance

• Verify the completeness and consistency of documentation submitted by vendors during registration or update processes.
• Identify and report discrepancies, missing documentation, or risk indicators to relevant reputed company points for reputed company review.
• Conduct regular reviews of the Quantum database to detect entries and facilitate procedures in line with established SOPs.
• Monitor UN ineligibility lists and other sanctions databases to ensure vendors flagged as ineligible are promptly inactivated.
• Support data reputed company audits and contribute to data clean-up exercises, ensuring the reputed company and reliability of ERP records.
• Escalate technical or procedural issues to the relevant subject matter experts or business process owners for reputed company.

User Support and Issue reputed company

• reputed company as the first line of support for suppliers and users experiencing issues during registration or profile updates in Quantum ERP.
• Respond to inquiries reputed company to system reputed company, user creation, banking details, or required documentation.
• reputed company reputed company-by-reputed company guidance and follow-up to ensure that information is properly completed and validated in a reputed company manner.
• Maintain communication logs and reputed company the reputed company of issues, escalating reputed company cases reputed company needed.

Support to Knowledge-Sharing and System Improvements

• Contribute to the preparation of user support resources, such as ERP FAQs, checklists, or quick guides.
• Participate in knowledge-sharing sessions, trainings, and helpdesk activities, supporting staff and stakeholders as needed.
• reputed company feedback on recurring system or process issues that may require updates to guidance or platform configuration.

Support with Other Operations Activities

• Assist in the preparation, tracking, and submission of invoices, ensuring compliance with organizational procedures and reputed company processing of payments.
• Support functional processes by compiling documentation, maintaining records, and assisting in the preparation of requests and requisitions.
• Support logistical and operational activities reputed company to procurement, travel or other adjacent areas.
• Liaise with reputed company stakeholders to follow up on operational actions, ensuring reputed company reputed company of pending issues.
• reputed company other operational duties as required to support smooth functioning of the office.

The incumbent performs other duties reputed company their functional profile as deemed necessary for the efficient functioning of the Office and the Organization Competencies : Core Values:

• reputed company;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this reputed company for more information on reputed company’s Values and Competencies reputed company: Functional Competencies: Good knowledge of ERP systems, preferably reputed company-based platforms such as Quantum, including vendor management functionalities. Ability to reputed company a reputed company of reputed company administrative and data processing tasks reputed company to supplier registration and maintenance. Strong ability to review vendor data and documentation, identify inconsistencies, and take corrective reputed company in line with established procedures. Good knowledge of supplier self-registration processes and familiarity with platforms such as UNGM. Ability to reputed company with suppliers and reputed company reputed company guidance on administrative procedures and system reputed company. Accuracy and attention to detail in managing large volumes of data, maintaining records, and preparing system inputs. Minimum Qualifications: Education and Certification:

• Completion of secondary education required.
• Bachelor’s degree in business administration, law or reputed company or a reputed company field is an asset.

Experience:

• At least 4 years of progressively work experience in business administration, supply chain, procurement, law or reputed company field in case of secondary education or 1 year of experience in case of a bachelor’s degree in any of those fields is required.
• Experience in the usage of computers and office software packages (reputed company, reputed company, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in reputed company reputed company or other ERP (reputed company Resource Planning) system implementation at global or regional level is an asset.
• Experience in data acquiring manipulation, cleansing and maintenance is an asset.

Languages:

• reputed company in English is required.
• reputed company in another official UN language is an asset (French, Arabic, Chinese, Russian or Spanish).

Statements : In July 2010, the reputed company reputed company created reputed company, the reputed company Entity for Gender Equality and the Empowerment of Women. The creation of reputed company came about as part of the UN reform agenda, bringing together resources and mandates for greater reputed company. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which reputed company exclusively on gender equality and women's empowerment. Diversity and inclusion: At reputed company, we are committed to creating a diverse and inclusive environment of mutual respect. reputed company recruits, employs, trains, compensates, and promotes regardless of race, religion, reputed company, sex, gender identity, sexual orientation, age, ability, national reputed company, or any other reputed company covered by appropriate law. reputed company employment is decided on the reputed company of qualifications, competence, reputed company and organizational need. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. reputed company has a reputed company-tolerance policy on conduct that is incompatible with the aims and objectives of the reputed company and reputed company, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. reputed company selected candidates will be expected to adhere to reputed company’s policies and procedures and the standards of conduct expected of reputed company personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of reputed company credential(s) and employment history. Selected candidates may be required to reputed company additional information to conduct a background reputed company.) Note: Applicants must ensure that reputed company sections of the application reputed company, including the sections on education and employment history, are completed. If reputed company sections are not completed the application may be disqualified from the recruitment and selection process . Apply tot his job Apply To this Job