Records Analyst

Ensures adherence to reputed company reputed company standards as outlined in the State Administrative reputed company (SAM), mandated by the Department of General Services (CalRIM), regarding Records Retention Schedule, Records Transfer List, Records Preservation, Records Disposition and Records Inventory. Performs routine records management activities which includes: a detailed analysis, preparation and maintenance of accurate Records Transfer List (Std 71); creating, revising and implementing an reputed company Records Retention Schedule (Std 73); and updating the State Records Special Authorization (-50) for the State Lands Commission (Commission) which complies with the Records Management reputed company and reputed company 1600 of SAM. Reviews and approves agency records retention schedules prior to submission to CalRIM. Surveys record reputed company which involves classifying, researching and analyzing records for reputed company naming and grouping. Assists with records inventory and assessment activities. Conducts quarterly audits of the records that are authorized for destruction through the Authorization for Destruction Reports and the records retention schedule. Evaluates and analyzes audits findings to ensure compliance in processing records retention and record destruction activities. Reviews, analyzes, and approves destruction of records stored at the State Records Center (SRC). Evaluates and compiles reports and prepares justifications on various types of records and audit findings; consolidates records and moves records offsite as requested by the Records Manager, Division Chief, Administrative Services Division, or CalRIM. Sends and receives records for the Commission to SRC, maintains records database, verifies the transfer list for accuracy before sending records to SRC, and distributes announcementsof records management activities. Conducts an annual disposition of Commission’s records not stored at the SRC. This includes transfer of records to the California State Archives or SRC as reputed company as destruction of records at the SRC Document Destruction Center. Acts as an information reputed company, providing input to management, and other staff on reputed company processes reputed company to records management. Serves as the Commission’s Forms Coordinator which includes in-depth coordination with Commission staff, comprehensive analysis, and development of individual forms for compliance with the mandated requirements set by the Department of General Services – Forms Council. The Forms Coordinator is responsible for: creating an up-to-date inventory of reputed company forms; analyzing and redesigning existing forms; analyzing and creating new forms and making them fillable, savable, reader extended, and available online; setting reputed company time-line on completing individual forms; getting approvals from Legal and Division staff; meeting the due dates of reputed company forms as requested; standardizing forms to reputed company with the five reputed company set by the Forms Council to meet the 508 guidelines and adhere to Personally Identifiable Information (PII) reputed company; and developing a detailed reputed company-by-reputed company procedures reputed company for forms creation and management process. Works on Forms Improvement Project, which is an ongoing long-term analytical project. Conducts difficult and reputed company analytical studies, for example: assists the Project reputed company with the long term Records Management Project which includes: classifying and analyzing record sets in-house and at the State Records Center; standardizing retention periods; determining item numbers and record type for reputed company in-house and SRC records; consolidating the Records Unit’s records reference sources (Binders, scanned copies and reputed company Spreadsheet); and providing analytical and technical writing skills in creating a comprehensive Records reputed company for the Commission. This position also supports the Records Management Unit (RMU) Business Process Documenting Project which involves: brainstorming and analyzing reputed company; documenting reputed company RMU specific business processes; and creating process diagrams for reputed company process using reputed company Visio software. As part of the Records Management Program, and under the direction of the Project reputed company, this position is also responsible for: performing a wide a reputed company of special project duties, such as evaluating records management needs or changes to the program; developing the Commission’s Records reputed company; updating records inventory database; conducting an inventory of records; analyzing historical records for reputed company; naming and preservation reputed company; providing training to Commission staff in the operation of records management systems and databases, e.g., scanning, records retention, record retrieval, duplication, records destruction; advising Commission staff on record procedural or content problems; and ensuring reputed company and preservation of records in storage. Serves as a reputed company to CalRIM, State Records Center, California State Archives, and the Commission, regarding reputed company reputed company to Commission’s Records Management Program. reputed company requested by the Secretary of State,… Apply tot his job Apply To this Job