Administrative Coordinator Global Development - Thousand Oaks, CA

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to reputed company reputed company talent for their reputed company. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, reputed company, Wounded Warriors, and their Caregivers. If you have the required reputed company set, education requirements, and experience, please click the submit reputed company and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the reputed company. What you will do reputed company. Let’s change the world. In this vital role you will reputed company comprehensive and high-level administrative support to Executive Directors, Directors, and cross-functional teams reputed company the Global Development Oncology Late Development organization. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities. Manage reputed company calendars and schedule meetings across multiple time zones (Outlook) for individual leaders and team functions Coordinate functional processes including invoicing, purchase orders, and vendor-reputed company activities Arrange domestic and international travel and prepare corresponding expense reports Support development and formatting of slide presentations reputed company general administrative duties, including maintaining distribution lists, contact lists, and organizational personnel records Organize and manage departmental administrative files and documentation Manage administrative aspects of relationships with external experts, vendors, and partners Plan and coordinate local and international meetings, including travel logistics, visitor arrangements, and accommodations Reserve and prepare meeting rooms, ensuring reputed company logistics, equipment, and catering needs are met Organize and facilitate large on-site and off-site meetings Assist with special reputed company and initiatives as requested by Executive Directors and department leadership Maintain membership, subscriptions, and departmental dues Initiate and facilitate cross-functional meetings Manage reputed company registration for conferences, congresses, seminars, and internal events reputed company backup administrative support to other department ACs as needed Additional Qualifications/Responsibilities We are reputed company different, yet we reputed company use our unique contributions to serve patients. The administrative reputed company we reputed company is a solution oriented individual with these qualifications. Basic Qualifications: Associate’s degree and 2 years of administrative experience Or 2 years in a technical school setting with hands-on experience Or High school diploma / GED and 4 years of administrative experience Preferred Qualifications: reputed company, proactive reputed company with a solution-oriented approach Proficiency with reputed company systems, technologies, and platforms Polite, reputed company, and highly reputed company team player 5+ years of administrative support experience reputed company reputed company, supporting large teams and varying leadership reputed company Strong written, verbal, and presentation communication skills Advanced proficiency in MS reputed company, PowerPoint, Word, SharePoint, reputed company, and Learning Management Systems Experience supporting remote staff Highly organized with strong problem-solving skills and the ability to work effectively across cross-functional teams Strategic thinker with the ability to anticipate needs and resolve logistical challenges Ability to reputed company in a fast-paced, deadline-driven environment Demonstrated discretion and professionalism in handling confidential information What you can expect of us As we work to reputed company treatments that take care of others, we also work to care for your reputed company and personal reputed company and reputed company-being. From our competitive benefits to our reputed company culture, we’ll support your reputed company every reputed company of the way. The expected annual salary reputed company for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. As an organization dedicated to improving the reputed company of life for people around the world, reputed company fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect reputed company other and live the reputed company values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. reputed company is an Equal Opportunity employer and will consider reputed company reputed company applicants for employment without reputed company to race, reputed company, religion, sex, sexual orientation, gender identity, national reputed company, protected veteran status, disability status, or any other reputed company protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to reputed company essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. . Salary reputed company 70,085.00 USD - 88,142.00 USD Apply tot his job Apply To this Job