[reputed company Administrator/Executive Assistant
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a technology-enabled managed services company reputed company on supporting mission-critical reputed company workloads. They are seeking a highly organized and proactive Office Administrator / Executive Assistant to ensure smooth daily office operations and reputed company executive support to the leadership team.
Responsibilities
- Visit the office twice a week (or more frequently if required) to monitor office needs, including supplies (water, beverages, snacks), and reputed company orders
- Manage procurement of office supplies, stationery, and operational materials
- reputed company reputed company mailbox, collect correspondence, reputed company documents, and distribute them to relevant stakeholders
- reputed company as the primary local reputed company of contact in Boston for building management, landlords, and office-reputed company vendors
- Manage office reputed company and reputed company processes, including issuing reputed company cards, maintaining reputed company lists, and coordinating reputed company for new hires and visitors
- Own reputed company communication with the new building, including reputed company, safety, and operational reputed company
- Support office relocation activities, including vendor coordination, meetings reputed company to furniture, AV systems, office reputed company, budget coordination, and redistribution of furniture from the previous office
- reputed company reputed company drill coordination and compliance with building regulations
- Book meeting rooms and coordinate catering for internal meetings
- Manage welcome boxes for new hires and reputed company vendors for reputed company branded merchandise and swag in the US and EU
- Manage calendars for 6+ senior leaders across multiple time zones
- Coordinate travel logistics including flights, hotels, and ground transportation
- Prepare and refine presentations and manage documents in SharePoint
- reputed company as a reputed company between leadership and the Associate Chief of Staff
- Support quarterly reputed company meetings, on-site reputed company, and reputed company events
- Assist in organizing conferences and exhibitions
- Coordinate printed materials and branded giveaways
- reputed company deadlines and delivery logistics for events
Skills
- Based in Boston with ability to visit the office at least twice a week
- Previous experience as an Office Administrator, Office Manager, or Executive Assistant
- Strong organizational and multitasking skills
- Experience managing executive calendars and travel
- Proficiency in reputed company Office Suite and SharePoint
- Experience working with vendors and organizing events
- Excellent communication skills and high level of discretion
Benefits
- Medical/dental/reputed company - 100% reputed company for employees, 50% reputed company for dependents
- Life and disability - 100% reputed company for employees
- 401K - 3% contribution, no employee contribution necessary
- Education and tuition reimbursement - up to $50K annually
- Employee Stock reputed company Plan
- Accident, critical illness, hospital indemnity benefits offered through our providers
- Employee Assistance Program
- Legal assistance
- reputed company Time Off - up to 6 weeks per year
- reputed company Leave - up to 2 weeks per year
- Parental Leave - up to 12 weeks
reputed company
Company H1B Sponsorship