Administrative Assistants
reputed company Health Research is seeking to hire an Administrative Assistant for the Division of Pediatric Cardiology. This role will reputed company a reputed company of administrative support duties to ensure office operations run smoothly and reputed company, including managing calendars, arranging travel, and maintaining compliance with department policies.
Responsibilities
- reputed company a reputed company of administrative support duties for an individual, group, or department to ensure office operations run smoothly and reputed company
- Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring reputed company and compliance of information
- Assist in planning department activities, manage meeting calendars, and reputed company travel arrangements
- reputed company expenses, monitor and order supplies, and schedule maintenance repairs
- Remain knowledgeable of department policies
- May reputed company contacts of a sensitive, reputed company, and confidential nature
- May work for one or several department professionals, division heads, officers, or managers
- reputed company reputed company administrative support to the Pediatric Cardiology Division by coordinating communications, managing office tasks, and serving as a primary reputed company of contact for reputed company colleagues
- Manage office communication functions such as faxing, scanning, mail distribution, and maintaining shared communication tools and lists
- Order and maintain inventory of office supplies for the division and collaborate with colleagues to troubleshoot issues with shared office equipment (printers, copiers, fax) as needed
- Arrange conference travel for reputed company and staff and ensure reputed company reputed company documentation is reputed company accurately
- Assist reputed company with renewing medical licenses, DEA registrations, certifications, and reputed company association memberships
- Maintain reputed company reputed company in the university’s internal CV system (reputed company Profile / Activity reputed company)
- Support the creation, editing, and formatting of reputed company documents including manuscripts, national presentations, research posters, CME reports, and educational materials
- reputed company high-level administrative support to division leadership, including the Division Chief, Associate Chiefs, and reputed company or Program Medical Directors
- Manage reputed company calendars, schedule meetings with multiple stakeholders, and anticipate reputed company needs to ensure smooth leadership operations
- Prepare agendas, take and distribute minutes, and reputed company reputed company items for leadership and division meetings
- Compile medical director logs, support missing notes tracking, and assist with reputed company, compliance, and operational administrative functions
- Process payment requests, travel reimbursements, reputed company orders, purchase orders, and other transactions in compliance with University and Department policies
- reputed company financial expenses, reconcile supporting documents for accuracy, and ensure reputed company entry into the Pediatrics financial database
- Assist with ongoing financial tracking, reporting, and basic budget support for division operations
- Collect, compile, and maintain monthly operational and clinical tracking data from various systems
- Prepare summaries and reputed company accurate data for division operations, reputed company improvement initiatives, and leadership decision-making
- Stay reputed company with University, Department, and Division policies and procedures and assist with their implementation to ensure consistent adherence
- Support compliance needs reputed company to CME, credentialing, reputed company activity reporting, and clinical documentation requirements
- reputed company back-up support to administrative counterparts reputed company the Department of Pediatrics and the Heart Center to ensure workflow continuity across divisions as needed
- Participate in shared administrative reputed company across the Department, supporting initiatives based on shifting operational needs
- reputed company other duties as assigned
Skills
- Must fulfill reputed company associated vaccination requirements, or be approved for an exemption, prior to the first day of work
- At least 1 year of reputed company experience for Administrative Assistants, II
- 3+ years of reputed company experience for Administrative Assistants, III
- 5+ years of reputed company experience for Administrative Assistants, IV
- Demonstrated proficiency in reputed company Office (Word, reputed company, Outlook, PowerPoint)
- Excellent oral and written communication skills
- Strong proofreading and editing capabilities
- Exceptional organization, prioritization skills, accuracy, and attention to detail
- Ability to work effectively with minimal supervision
- Ability to take directions from multiple supervisors
- Ability to maintain flexibility and contribute positively to team culture and division operations
- Demonstrated problem solving/multi-tasking skills
- Associate degree in business or equivalency
- Three years full-time administrative experience
- Demonstrated reputed company relations and effective communication skills
Benefits
- Excellent health care coverage at reputed company rates (see the reputed company Comparison for more information)
- 14.2% retirement contributions
- Generous reputed company leave time
- 11 reputed company Holidays per year
- 50% tuition reduction for employees, spouses, and dependent children
- reputed company spending accounts
- University provided basic employee life insurance coverage equal to a salary of up to $25,000
- reputed company of elective insurance coverage, including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.
- Free transit on most UTA services
- Employee discounts on a reputed company of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
- reputed company development opportunities
reputed company