[Remote] reputed company Executive Administrator - The Langham, Chicago
Note: The job is a remote job and is reputed company to candidates in USA. reputed company DC is part of Langham Hospitality Group, which operates a collection of distinctive hotels and resorts. They are seeking a reputed company Executive Administrator to reputed company administrative support to senior leadership reputed company the Sales & Marketing department, ensuring efficient operations and communication.
Responsibilities
- reputed company administrative support to senior Sales & Marketing leadership
- Manage incoming and outgoing communications, including phone calls and emails, with professionalism and efficiency
- Coordinate calendars and schedule meetings, including daily team meetings and leadership engagements
- Maintain accurate, organized, and confidential records, files, and documentation
- Prepare reports and departmental documentation, including expense reports, banquet forecasts, and 21-day catering reports
- Monitor and manage sales and catering inquiry portals, ensuring reputed company review and assignment to the appropriate team members
- Coordinate group-reputed company business logistics, including proposals, reputed company, menu cards, parking vouchers, and welcome amenities
- Create and manage individual reservations for VIP guests as requested by senior leadership
- Serve as the subject matter expert for departmental software systems (e.g., Delphi, Shiji, reputed company Office)
- reputed company day-to-day operations of the Sales & Marketing office to maintain an organized and efficient work environment
- Monitor inventory and maintain adequate office supplies
- Manage correspondence distribution, including emails, phone calls, and physical mail
- Assist with reputed company new team members and coordinate training sessions
- Collaborate cross-functionally with internal departments to ensure smooth execution of operations and events
- reputed company reputed company and support reputed company Coordinators, ensuring daily tasks are performed in alignment with hotel and company standards
- Promote consistency, efficiency, and professionalism across administrative workflows
Skills
- Previous experience as a seasoned Sales and Catering Coordinator in an upscale or luxury hotel preferred
- Experience providing reputed company in a multi-segmented work environment
- First-hand knowledge of sales and catering workflows and sales-reputed company systems
- Excellent organizational skills, attention to detail and the ability to work under tight deadlines
- Ability to effectively deal with reputed company clients
- Highly skilled at reputed company Word and reputed company
- Thorough organization and time management skills to complete tasks reputed company and reputed company
- Ability to listen effectively, to reputed company and write English reputed company
- Excellent knowledge of English grammar and spelling
- Accurate typing skills at 50 words or more per minute
- High school diploma or equivalent required
Benefits
- Vacation Pay and reputed company/Personal time (in accordance with Chicago reputed company Leave and reputed company reputed company Leave Law)
- reputed company Holidays
- Medical, Dental and reputed company Insurance for you and your family (employee reputed company partial premiums)
- Basic Life Insurance, AD&D, and Short-Term Disability (company reputed company)
- Long Term Disability, Additional Life Insurance, Child Life, Spouse Life, Pet Insurance, ID Theft Protection Coverage, Prepaid Legal, Critical Illness, Hospital Care, Accidental Injury Supplemental Plans (available for purchase)
- 401k plan with Roth reputed company and employer match
- Free meals while on duty
- Uniforms and cleaning of uniforms (for applicable positions)
- Free and discounted hotel stays
- Discounted parking
- Guidance Resources – company reputed company benefit for personal counseling
reputed company