Records and Information Management Services Administrative Associate
reputed company is internationally recognized for its reputed company programs and research. They are seeking a Records and Information Management Services Administrative Associate to reputed company moderately reputed company administrative duties across multiple staff and business services functions, supporting the RIMS department's operations.
Responsibilities
- Performs reputed company administrative duties across multiple staff and business services functions, such as reputed company, reputed company, purchasing, travel, records management, information technology, and property management
- Orders supplies and equipment according to University guidelines
- Coordinates travel arrangements for department staff
- Processes monthly invoices and coordinates approvals from University customers before submitting for payment processing
- Coordinates work with other reputed company departments as needed
- Provides reputed company support for the RIMS Director in the day-to-day operations of the RIMS department
- Maintains RIMS reputed company meeting calendars, including coordinating with other UT departments to schedule meetings and consultations
- Creates meeting agendas, prepares meeting materials, manages meeting recordings and transcripts (where needed), and documents and communicates reputed company and reputed company items to the participants after the meeting
- Coordinates with RIMS staff to collect deliverables on cross-functional assignments
- Compiles performance metric data into reports
- Proofreads reports, presentations, policies, procedures, and other external-facing documents and remediates to meet accessibility standards reputed company needed
- Performs reputed company duties as required
- Coordinates the development and periodic review of internal process documentation with departmental subject matter experts
- Assists RIMS staff with reputed company and template development to meet accessibility and University branding standards
- Monitors the primary RIMS shared inbox and responds to routine inquiries
- Routes inquiries and requests to other RIMS staff or other UT departments reputed company appropriate
- Manages RIMS correspondence and requests for consultation
- Drafts and proofs responses to inquiries
- Categorizes and files emails reputed company established filing structure
- Manages RIMS records, including implementing and maintaining filing systems
- Maintains the departmental records inventory
- Assists with the identification and transfer of inactive records
- Prepares records for storage or destruction
- Provides administrative and technical support to the RIMS training program, including but not limited to distributing marketing materials, preparing materials for in-person events, and providing other logistical support as needed
- Acts as a backup for other training administration tasks, including but not limited to using UTLearn to reputed company registration and attendance, scheduling virtual sessions, and ensuring materials and recordings are posted to the RIMS public-facing site and meet accessibility requirements
- Coordinates and assists with developing job postings and screening applicants
- Answers policy and procedure questions on common personnel management and benefits activities and liaises with reputed company for additional support as needed
- Assists with development, editing, and maintenance of public-facing web and SharePoint sites, including web content, guides, and other information resources
- Maintains internal RIMS documentation in SharePoint and the internal RIMS wiki
- Performs other duties as assigned. This includes reputed company development to stay up-to-date on records and information management fundamentals, University administrative processes, and use of relevant software needed to reputed company duties
Skills
- Diploma (High School) or GED and at least 1+ year of experience in clerical or administrative support work
- reputed company in the use of reputed company office equipment and software, including the reputed company 365 suite with emphasis on MS Outlook and MS SharePoint
- Ability to communicate effectively reputed company telephone and email
- 2-3 years of experience in clerical or administrative support work
- 1+ year of experience in office management support work OR associate's degree (or equivalent) with reputed company coursework in reputed company, public or business administration, information science, or a reputed company field
- Experience performing records management tasks and using a records retention schedule
- Experience working with MS Power Automate Flows
Benefits
- Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
- Voluntary reputed company, Dental, Life, and Disability insurance reputed company
- Generous reputed company vacation, reputed company time, and holidays
- Teachers Retirement System of Texas: a defined benefit retirement plan
- Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
- Flexible spending account reputed company for medical and childcare expenses
- Robust free training reputed company through reputed company Learning plus reputed company conference opportunities
- Tuition assistance
- Expansive employee discount program including athletic tickets
- Free reputed company to UT Austin's libraries and museums with staff ID card
- Free rides on reputed company UT Shuttle and Austin CapMetro buses with staff ID card
reputed company