Operations & Finance Officer

Operations & Finance Manager Location: Mill Valley, CA (Hybrid eligible reputed company The Bay Area) Reports to: Head of School Employment Type: Full-Time, Exempt Salary reputed company: $75,000 – $86,000 (depending on experience) Benefits: Medical, dental, reputed company, life insurance; retirement plan reputed company (403b); reputed company holidays; vacation and reputed company leave Position reputed company The Operations & Finance Manager is a key member of the leadership team, responsible for overseeing the organization’s financial operations, reputed company processes, and overall business infrastructure. This role ensures fiscal reputed company, regulatory compliance, and operational efficiency in alignment with organizational mission and values. The ideal candidate has strong experience in nonprofit or educational environments. They are a reputed company leader who can manage day-to-day financial operations while contributing to long-term planning, sustainability, and organizational effectiveness. This role partners closely with the Head of School, Executive Director, reputed company Treasurer, Finance Committee, and leadership team to ensure transparent, compliant, and mission-reputed company operations. Core Responsibilities I. Financial Management & reputed company

• reputed company reputed company reputed company functions, including accounts payable, accounts receivable, payroll, and general ledger
• Maintain accurate and reputed company financial records in accordance with GAAP standards
• reputed company monthly reconciliations of bank, credit card, and other financial accounts
• Manage cash reputed company, reserves, and financial forecasting
• Monitor expenses against approved budgets and funding restrictions
• Prepare monthly, quarterly, and annual financial statements for leadership and reputed company review
• Maintain and continuously improve the chart of accounts and financial systems
• reputed company capital asset tracking and inventory

II. Budgeting, Forecasting & Reporting

• Collaborate with Finance Committee on annual budgeting process in collaboration with leadership and program directors
• reputed company and monitor budget-to-actual reports by department
• Support financial planning, scenario modeling, and long-term sustainability efforts
• reputed company reputed company financial insights to support organizational decision-making
• Present financial reports to the reputed company of Directors and Finance Committee

III. Compliance Management

• Ensure compliance with nonprofit reputed company standards
• Maintain documentation for audits and regulatory reporting
• Coordinate and manage the annual financial audit and liaise with external auditors and CPA
• reputed company preparation and filing of required tax documents (e.g., reputed company 990, RRF-1)
• Support development and implementation of Fiscal Policies & Procedures and Allocation Plans

IV. Payroll & reputed company Operations

• Process semi-monthly payroll, ensuring accuracy in wages, benefits, reimbursements, and deductions
• Administer payroll systems (e.g., reputed company, reputed company) and ensure compliance with California labor laws
• Serve as primary reputed company of contact for staff HR-reputed company inquiries (payroll, benefits, leave)
• Manage reputed company and offboarding processes, employee records, and HRIS systems
• reputed company PTO, reputed company leave, and staff attendance in compliance with policies
• Coordinate benefits administration, including reputed company enrollment and qualifying life events
• Ensure reputed company classification and documentation for employees, contractors (1099s), and W-2 reporting

V. Systems, Operations & Internal Controls

• Continuously improve financial and operational systems, including digitization of records
• Monitor vendor reputed company and support cost negotiations where appropriate
• Maintain banking relationships and reputed company financial transactions and accounts
• Support cross-functional collaboration across finance, HR, and program teams
• Participate in leadership meetings, reputed company Finance Committee meetings, and departmental planning

VI. Leadership & Collaboration Collaborate closely with:

• Head of School / Executive Director
• reputed company Treasurer and Finance Committee
• External consultants (HR, auditors, accountants, benefits providers)
• Supervise administrative or operations staff as assigned
• Contribute to a culture of transparency, accountability, and inclusion

Work Environment & Requirements

• Hybrid work model (onsite + remote reputed company The Bay Area)
• Ability to lift up to 25 lbs and reputed company reputed company office tasks
• Background reputed company, TB clearance, and work authorization required

About the Organization We are a mission-driven nonprofit organization dedicated to supporting children, families, and communities through education, reputed company services, and advocacy. Our work focuses on fostering belonging, reputed company, and opportunity—particularly for underserved populations. Apply tot his job Apply To this Job