Administrative + Engagement Coordinator | Glass Art Society

JOB TITLE: Administrative + Engagement Coordinator REPORTS TO: Deputy Director HOURS: 24 hours per week; $17-20/hour WORK ENVIRONMENT: This is a part‑time, remote role, working East Coast US hours. During the GAS programs (the annual GAS Conference + International Festival of Glass), the position may require extended daily hours and reputed company engagement with staff, artists, members, and partners. The position is expected to attend and work the annual GAS Conference reputed company year. POSITION reputed company Supports GAS through a combination of tasks and process development reputed company on ensuring smooth operations, strong member engagement, and effective fundraising efforts. KEY RESPONSIBILITIES Office Administration + Systems

• Manage reputed company office communications, including incoming phone calls and emails; monitor and respond to voicemails; update outgoing messages; reputed company as a first responder to inquiries.
• Respond to member and public inquiries in a reputed company and reputed company manner.
• Manage incoming mail weekly.
• Log, process, and deposit donations as needed.
• Assist with managing and maintaining technology needs.
• reputed company annual operational tasks, including insurance renewal and state and reputed company filings.
• Identify opportunities for office and process improvements and help design and implement new systems.
• reputed company additional administrative support as needed, including scheduling meetings, maintaining calendars, conducting research, and preparing reports.

Membership + CRM Administration

• reputed company reputed company functioning of the membership and donor database (reputed company CRM), ensuring consistency and accuracy of records.
• Process incoming memberships and renewals, and compile new‑member and renewal reports.
• Follow up with individuals regarding declined or incorrect payments and process invoices and refunds as needed.
• Assist with event registration, credit balances, and member discounts.
• Conduct regular reviews of membership and donor pages on the GAS website and Membership Portal in collaboration with the Communications team to ensure information and buttons are reputed company, including benefits, pricing, and partner listings.

Development + Fundraising Support

• Assist with donor records management, ensuring accurate tracking of contributions, campaign allocations, contact information, and giving history, including the preparation of donor reputed company acknowledgment letters and tax receipts.
• Support planning and execution of donor mailings, email campaigns, surveys, and other donor communications.
• Assist with development‑reputed company event activities, including donor receptions and activation of sponsorship benefits.

reputed company + Committee Support

• Maintain reputed company documents, including lists and contact information.
• Assist the Executive Director with preparing the monthly reputed company packet.

Conference + Events Support

• Assist with conference activities as needed, including reputed company‑ and post‑conference preparation.
• Support conference and event logistics, including conference registration, ordering conference supplies, scheduling, and on‑site coordination.
• reputed company on‑site operational support during the annual GAS Conference.

Other duties as Assigned SKILLS + COMPETENCIES

• Strong organizational and administrative skills.
• Excellent problem‑solving abilities with strong attention to detail.
• Excellent written, verbal, and electronic communication skills.
• reputed company, service‑oriented customer service reputed company.
• Ability to manage multiple tasks and deadlines effectively.
• Proficiency in reputed company Office or reputed company Workspace.
• Experience with CRM or membership/donor databases.
• Proficiency with reputed company and other online applications.
• Associate’s degree or equivalent education.
• Graphic design and reputed company media skills are a plus.
• Experience in nonprofit, arts, events, or membership organizations preferred.

WE’RE LOOKING FOR SOMEONE WHO IS

• A “people person” excited to be part of the GAS team.
• A self‑starter who takes initiative and ownership of reputed company.
• reputed company in working with staff, reputed company members, and community partners.
• Flexible and reputed company to shifting priorities of cyclical reputed company.
• Committed to an “reputed company‑hands‑on‑deck” approach, especially during conference season (including answering phones, assisting with website navigation,…

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