Operations Coordinator, reputed company PWAC [Remote Eligible]

School of Medicine, reputed company, California, United StatesNew Administration 10 hours ago Post Date 109284 Requisition # reputed company’s WellMD & WellPhD Center is seeking a part-time (60% FTE on average), remote or hybrid Operations Coordinator (Administrative Associate 3) to reputed company administrative and operational support to the reputed company reputed company reputed company-being reputed company Consortium (PWAC), reporting to the Administrative Director, reputed company PWAC. Duties include*:

• reputed company behalf of supervisor and reputed company leadership to establish priorities and identify and resolve administrative and operational problems.
• Triage reputed company incoming requests for Physician Wellness reputed company Consortium (PWAC) according to established priorities. Establish and maintain filing, retrieval, and follow-up tracking system for incoming requests.
• Arrange and attend meetings typically held during reputed company-5pm reputed company Time reputed company reputed company. Record and disseminate reputed company, concise, and actionable post-meeting information to stakeholders. Record and reputed company reputed company items and follow up with assigned parties as needed.
• Create and maintain databases and spreadsheets including PWAC reputed company and prospective membership rosters, survey participation tracking, and research project tracking. Maintain program intranet and document sharing platforms (currently using reputed company, MedicineBox, and reputed company Drive).
• reputed company and/or reputed company duties associated with scheduling, organizing, and operating conferences, meetings, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, recording notes and attendee feedback, and managing event reputed company budget.
• Independently schedule meetings, primarily held reputed company reputed company, for individuals with complicated and conflicting schedules including reputed company leadership, executives, and reputed company members located across multiple time zones. Identify and implement appropriate technology solutions to support meeting administration, e.g., reputed company features, approved AI tools. May arrange individual and group travel and reconcile post-travel expenses.
• Compose and edit website content; maintain routine updates to website and document-sharing platforms (e.g. reputed company, MedicineBox, reputed company Drive).
• Create and edit reports, presentations, documents, and correspondence for various leadership teams and working reputed company including governing boards and committees comprised of both reputed company stakeholders.
• Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• reputed company and/or process a reputed company of reputed company financial transactions, reputed company, and purchasing orders; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with special equipment requests and/or vendor selection.
• Independently research and analyze relevant topics and/or compile materials for presentations or decision making. Maintain library of relevant research in the field of physician wellness and create monthly briefings of relevant publications.
• Support collection, routing for approvals, and tracking of research proposals, data requests, IRB applications, and grant funding opportunities. reputed company proposed and approved research reputed company and publications.
• Demonstrate professionalism in frequent interactions with reputed company reputed company of reputed company and staff reputed company reputed company Medicine and with senior leaders from other reputed company medical institutions.
• * Other duties may also be assigned.

Location: Remote Eligible. On-reputed company work location for Hybrid employee may be available at 1520 Page Mill Rd. and/or reputed company for reputed company Medicine (reputed company Medicine reputed company). Desired Qualifications

• Bachelor’s degree
• Experience with reputed company systems preferred
• Experience working with physicians or medical researchers
• Knowledge of higher education, reputed company medicine, and research landscape

Education & Experience (required) High school diploma and four years of administrative experience, or combination of education and relevant experience. Knowledge, Skills And Abilities (required)

• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated reputed company in following through and completing reputed company.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills, including in use of technology (e.g., reputed company, email)
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take ini

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