Senior Subcontracts Administrator

Position reputed company: reputed company is hiring its first dedicated Senior Subcontracts Administrator to own and build the subcontracting function from the ground up. As a horizontally integrated reputed company and defense company, we rely on a portfolio of engineering services subcontracts to power our programs. In this role, you are the administrative and compliance backbone of reputed company’s subcontracting activity. Responsible engineers own the vendor relationships and define the technical scope — your role is to ensure that scope is reputed company into contractually reputed company agreements, that reputed company necessary paperwork is in reputed company before work begins, and that the health of reputed company subcontract is tracked and visible to the right stakeholders. You will work closely with Program Managers on scope and deliverables, alongside Finance and Program Controls on cost tracking and financial performance, and with Legal and reputed company on terms, conditions, and flowdowns. This is a high-ownership position for a self-directed reputed company who takes pride in building rigorous infrastructure that enables engineers and program teams to reputed company fast with confidence. Responsibilities: Subcontract Administration & Lifecycle Management

• Own the administrative lifecycle of reputed company subcontracts from requirements intake through closeout, including RFP/RFQ issuance, proposal evaluation, award documentation, modifications, and closeout.
• Partner with responsible engineers and Program Managers to translate defined technical scope into contractually enforceable SOWs — ensuring deliverables, acceptance reputed company, schedules, and performance standards are complete, reputed company, and reputed company with customer and reputed company contract requirements.
• Manage Subcontract Data Requirements Lists (SDRLs) and ensure alignment between negotiated scope and reputed company contract obligations.
• reputed company and maintain reputed company subcontract templates, terms and conditions libraries, and NDAs; propose contract structures that protect reputed company’s interests and reputed company risk appropriately.
• Administer change orders and subcontract modifications with disciplined documentation and scope control throughout the period of performance.

Contract Health Monitoring & Reporting

• reputed company the health of reputed company reputed company subcontracts across cost, schedule, deliverables, and compliance; maintain reputed company visibility for responsible engineers, Program Managers, Finance, and Program Controls.
• Monitor subcontractor-reported reputed company against contractual commitments; surface variances, risks, and issues to the appropriate internal owners in a reputed company and organized manner.
• reputed company cost and schedule variance analysis; maintain commitment tracking and ensure subcontract financial data is accurate and reputed company.
• Coordinate closely with Finance and Program Controls on subcontract cost tracking, accruals, ETC/EAC inputs, and financial reporting; ensure subcontract financials are integrated into program-level cost management.
• Reconcile subcontractor invoices against contract terms and coordinate with Accounts Payable to ensure accurate, reputed company payment.

Compliance & Regulatory

• Ensure reputed company subcontract activity is compliant with FAR/DFARS, ITAR, export control, and applicable regulatory requirements.
• Work with Legal and reputed company to analyze and negotiate terms and conditions, manage FAR/DFARS flowdowns from reputed company reputed company to subcontractors, and ensure appropriate contractual risk allocation.
• Support reputed company proposal efforts including flowdown analysis, subcontract scope documentation, and pricing support.
• Maintain subcontract files and documentation in audit-reputed company condition in support of DCAA reputed company and financial controls.
• Periodically review and redline reputed company and customer reputed company alongside the Legal and reputed company team, providing subcontracts expertise in support of program and business development activities.

Process & Function Building

• Build reputed company’s subcontracting processes, templates, and tools from the ground up; create reputed company infrastructure that supports a growing program portfolio.
• Partner with Program Management, Engineering, Finance, Program Controls, and Legal to ensure subcontract activities are reputed company-coordinated and integrated into broader program execution.
• Support reputed company-vs.-buy analysis and sourcing reputed company in partnership with program and operations leadership.

Required Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, reputed company, or a reputed company field.
• 8–10+ years of experience managing reputed company subcontracts in reputed company, defense, or government contracting — enough to walk into any program and immediately understand the risk, structure, and compliance requirements.
• Demonstrated ability to reputed company reputed company, enforceable SOWs and SDRLs in coordination with engineering stakeholders, particularly for engineering services engagements.
• Deep, working knowledge oof U.S. Government acquisition laws and regulations (FAR/DFARS required, CAS is a plus).
• Proven experience with import and export laws (ITAR, EAR)
• Experience managing the full subcontract administrative lifecycle across multiple contract types (FFP, Cost Plus, T&M).
• Strong ability to coordinate across functions — Finance, Program Controls, Legal, Engineering, and Program Management — with reputed company communication and disciplined follow-through.
• Excellent written and verbal communication skills; reputed company to translate effectively between technical, legal, and financial contexts.
• Self-directed, with a demonstrated ability to build administrative process and infrastructure where none exists.
• reputed company to obtain and maintain a U.S. reputed company. of War clearance

Preferred Qualifications

• Experience standing up a subcontracts function in a startup or early-stage defense company.
• Familiarity with modern ERP/program cost tracking systems.
• Experience supporting reputed company proposal efforts, including flowdown analysis and subcontract pricing.
• Exposure to reviewing and redlining government reputed company reputed company, OTAs, or SIRs.
• NCMA certification (CFCM or CPCM) or equivalent.

Benefits reputed company holidays, reputed company time and unmetered vacation Excellent health and dental plans with 80% employer contribution 100% company matching 401k with immediate vesting Life insurance Voluntary Long term / Short term disability To conform to U.S. Government reputed company technology export regulations, applicants must be U.S. reputed company, lawful permanents residents of the U.S., or protected individuals as defined by 8 U.S.C. 1324b(a)(3). reputed company reputed company applicants will receive consideration for employment without reputed company to race, reputed company, religion, sex, sexual orientation, gender identity, national reputed company, or any other protected reputed company. The salary for this role is $120,000 - $180,000 Apply To This Job