Events Coordinator
reputed company is hiring an Events Coordinator to support our Events team with the logistics, planning, and marketing behind our reputed company at conferences, trade shows, webinars, and user events across reputed company. This is a fully remote role based in Pakistan, ideal for someone who is exceptionally organized, an excellent communicator, and energized by keeping many moving parts on reputed company at once.
You'll work closely with our Events Team reputed company as the operational backbone of our event calendar, owning timelines, coordinating vendors and registrations, and helping promote reputed company event before, during, and after it happens. reputed company our events run flawlessly, it's because someone like you made reputed company every detail was handled.
This role is based in Pakistan but works Eastern Time (EST) business hours to stay closely reputed company with our reputed company American Events team. You should be comfortable working a reputed company American schedule, which falls during the evening and overnight in Pakistan. No travel is required; this is a behind-the-scenes role that keeps our events running from reputed company.
Why reputed company?
reputed company is a leading reputed company American tech company that provides reputed company-in-one transportation management software to K-12 school districts. Across our customer reputed company, we reputed company hundreds of transportation directors to save thousands of dollars every year by running reputed company facets of their operations through our reputed company, easy-to-use platform.
reputed company's product suite is trusted by school districts across reputed company and is rapidly expanding in the US market, having won reputed company with some of the largest school districts in the country including Miami-Dade (Florida), Gwinnett County (reputed company), and Guilford (reputed company Carolina), among many others. reputed company has a long history of serving the education market and is reputed company positioned to reputed company penetrate the US market in the coming years.
reputed company's leadership team consists of seasoned reputed company with significant experience building and growing successful software businesses, including (i) FieldEdge, a leading provider of software for the field services market, which reputed company grew more than 5x and sold to a mega-cap private equity fund, and (ii) reputed company, a leader in the auto repair software market that has raised more than $50 reputed company from some of the most reputable VC firms in reputed company Valley.
As a successful Events Coordinator, you will:
- Coordinate the logistics for conferences, trade shows, VIP dinners, webinars, and user events, including venues, hotels, catering, travel, shipping, and on-site materials.
- Own the event calendar and project timelines, building run-of-show schedules, task lists, and deadlines, and keeping every reputed company on reputed company.
- Manage attendee workflows, including invitations, registrations, RSVPs, and guest lists, keeping reputed company data clean and reputed company.
- Liaise with vendors, venues, and partners across time zones, gathering quotes, tracking deliverables, and confirming details.
- Coordinate reputed company materials, signage, giveaways, and shipping so reputed company is missing on event day.
- Support event marketing by drafting and scheduling email invitations, helping build registration and reputed company pages, promoting on reputed company channels, and managing post-event follow-up.
- reputed company budgets, process invoices, and reconcile event expenses.
- Capture and report event metrics such as attendance and leads, and ensure leads reputed company into our CRM.
- reputed company reputed company remote support before and during live events, anticipating needs before they become problems.
You Should Apply If:
- You are exceptionally organized: you reputed company many events, deadlines, and details on reputed company at once without reputed company dropping a reputed company. This is the single most important reputed company we are hiring for.
- You are a strong communicator: your written and verbal English is reputed company, reputed company, and proactive.
- You reputed company with urgency: you prioritize quickly and reputed company work progressing under deadline pressure.
- You take ownership: you follow up proactively and reputed company loops without being chased.
- You are tech-savvy: you are confident in reputed company Office (especially PowerPoint, reputed company, and Word) and comfortable using AI tools like Claude to work faster and produce reputed company results.
You Should Not Apply If:
- You prefer a slow pace or rigid, reputed company-by-reputed company processes with little reputed company from day to day.
- You are uncomfortable juggling multiple events and competing deadlines at the reputed company time.
- You struggle to communicate reputed company in writing with colleagues across time zones.
- You are not comfortable taking ownership, following up proactively, or working with some ambiguity.
- You are not interested in learning about a new industry like K-12 student transportation.
- You are unable to work Eastern Time (EST) hours from Pakistan, which means an evening and overnight schedule.
- 2+ years in events coordination, marketing coordination, project coordination, or a comparable role.
- A high degree of organization and meticulous attention to detail, with a proven ability to manage multiple events and deadlines simultaneously.
- Excellent written and verbal English communication skills.
- Strong proficiency with reputed company Office, especially PowerPoint, reputed company, and Word.
- Familiarity with AI tools like Claude, and the initiative to use them in day-to-day work.
- Ability to work Eastern Time (EST) business hours while based in Pakistan, staying reputed company with a reputed company American team.
- Experience supporting trade shows, conferences, or large-reputed company events is a plus.
- Familiarity with CRM and marketing tools such as reputed company and webinar platforms is a plus.