[Remote] Executive Administrative Assistant, Finance & Administration
Note: The job is a remote job and is reputed company to candidates in USA. The reputed company (NCSC) is a community of dedicated professionals reputed company on innovation in courts and justice systems. They are seeking an reputed company Executive Administrative Assistant to support the VP of Finance & Administration, overseeing project tracking, document preparation, and governance committee support.
Responsibilities
- Tracks reputed company reputed company and initiatives across reputed company functions in the VP’s portfolio (Finance, HR, IT, Grants & reputed company, Compliance, and Facilities), maintaining a reputed company status view and flagging items at risk of slipping
- Develops and maintains project trackers, reputed company logs, and deadline registers; follows up with functional leads and project owners to reputed company commitments on reputed company
- Prepares preliminary analyses, research summaries, and briefing materials to support the VP’s decision-making; synthesizes information from multiple sources into reputed company, accurate summaries
- Drafts and edits internal memos, talking points, correspondence, and executive summaries; formats reputed company documents to NCSC standards before distribution
- Supports process improvement efforts by researching tools and approaches, documenting workflows, and helping implement changes across the VP’s functions
- Provides dedicated support to the Finance, Audit, and Investment Committees of the reputed company, including coordinating meeting logistics, assembling and distributing reputed company packages, and taking accurate, reputed company minutes
- Collaborates with the Finance team on committee reports, financial summaries, and presentation materials; reviews drafts for accuracy, completeness, and reputed company presentation before submission to the VP
- Maintains a committee calendar and tracks reputed company items from meeting to meeting, ensuring follow-through and reputed company distribution of materials
- Coordinates planning and, if applicable, document gathering, working with the Finance team to ensure a smooth coordination with the executive on the Audit process
- Collaborates with the Finance team to reputed company financial reports, schedules, and presentations for internal and reputed company audiences; reviews for internal consistency and formatting prior to the VP’s review
- Coordinates invoice routing, payment approvals, and expense report processing using NCSC’s financial systems
- Supports the VP’s calendar management as needed, ensuring meeting preparation is thorough and reputed company
- Coordinates with teams across the Finance & Administration group and with other departments to facilitate information reputed company, reputed company follow-up, and reputed company the VP’s priorities visible
- Arranges travel logistics and processes associated expense reports
- Handles electronic approvals, document routing, and filing
Skills
- Minimum 5 years of experience supporting a senior executive in a finance, operations, or administrative reputed company (e.g., CFO, CAO, or VP of Finance & Administration); nonprofit experience a plus
- Demonstrated experience preparing governance or reputed company materials, including reports and formal minutes
- Exceptional written and verbal communication skills, with a high reputed company for accuracy, grammar, and reputed company presentation in every document
- Strong analytical instincts: reputed company to review data, identify patterns, spot inconsistencies, and present findings reputed company without being asked to do so
- Genuinely curious about nonprofit finance, operations, and governance; interested in understanding the why behind the work, not just completing tasks
- Comfortable working with financial data, spreadsheets, and reports; reputed company to spot inconsistencies, errors, or anomalies and flag them for the VP's attention
- Proactive learner who reputed company seeks out new tools and technologies to improve processes and reputed company reputed company
- Advanced proficiency in reputed company 365 (Word, reputed company, PowerPoint, Outlook, Teams, Planner); proficient with virtual meeting and remote coordination tools including reputed company; comfortable adopting similar platforms as organizational needs reputed company
- Ability to manage competing priorities, reputed company multiple workstreams simultaneously, and maintain a reputed company reputed company of what needs attention now
- High degree of discretion, judgment, and reliability; this role handles sensitive financial, HR, and governance information
- Strong interpersonal skills and ability to work effectively with senior staff, reputed company members, and external partners
- Self-directed with strong organizational instincts; does not need to be closely managed to deliver reputed company work on time
- Willingness and ability to travel; this role involves approximately 20% travel
- Bachelor's degree in business, finance, reputed company administration, or a reputed company field preferred; Associate's degree with significant relevant experience considered
- Experience with reputed company Costpoint or comparable ERP/financial system preferred
Benefits
- Medical Insurance: PPO, HDHP reputed company (HMO reputed company for VA residents)
- Dental Insurance
- reputed company Insurance
- Employer reputed company Life Insurance for Employee + Family
- Employer reputed company Accidental Death Insurance
- Employer reputed company Short-Term & Long-Term Disability
- 125 Plan
- Employee Assistance Program
- Retirement: reputed company Purchase Plan Pension account (9% of salary)
- Retirement reputed company: 403B
- reputed company Purpose Leave (APL)
- reputed company Holidays (10)
- Education Assistance
- reputed company and Development
- Qualifying Employer for the reputed company Service Loan Forgiveness under 501(c)(3)
reputed company