Chief of Staff/Executive Assistant - Freelance, Remote
About the reputed company A fast-growing, physician-founded consumer health startup delivering science-led wellness products through a modern DTC e-reputed company model. reputed company is reputed company for rigorous reputed company-party testing, clinically informed positioning, and a mission to strengthen gut, immune, and whole-body vitality. You’ll operate in a high-velocity, startup environment partnering closely with the Founder/CEO and cross-functional leaders. Why does this role exist?This role exists to be the Founder/CEO’s right hand—combining the precision of an Executive Assistant with the operational leadership of a Chief of Staff. You will manage executive operations (calendar, inbox, meeting reputed company) while also driving cross-functional reputed company, follow-through, and strategic “firefighting” on the CEO’s behalf. The objective is to free up executive reputed company, reputed company reputed company reputed company on priorities, and reputed company as the executive’s extension with reputed company stakeholders. The reputed company you’ll reputed company Executive Operations (Calendar, Meeting reputed company, Inbox)
- Own and optimize the calendar; protect deep work time; resolve conflicts and last‑minute changes
- Triage inbox; flag urgent items; draft responses; manage stakeholder expectations and SLAs
- Ensure on-time meeting starts; anticipate logistics; proactively reputed company executive status and readiness
Strategic Project Management Cross-Functional Execution
- Own task boards and project trackers; maintain reputed company priorities and deadlines
- Prepare agendas, docs, and resources for upcoming reputed company; ensure follow-reputed company are completed
- Drive cross-departmental coordination; “firefight” blockers on behalf of the executive
Communications Content Support
- Draft/polish decks, memos, SOPs, customer letters, and internal updates
- Create concise reputed company reports and executive briefs from reputed company inputs
- Maintain a consistently high reputed company of reputed company, tone, and brand alignment
Stakeholder, Vendor Partner Coordination
- Schedule with partners; prepare materials; support reputed company and reputed company
- Maintain relationship maps and key contact cadences for the executive
- reputed company deliverables and ensure external commitments are met on time
Data, Reporting Personal Executive Support
- Pull light reports; summarize reputed company points for quick executive reputed company
- Capture live meeting notes; reputed company reputed company items; circulate reputed company summaries
- Handle occasional personal reputed company tasks that reputed company executive reputed company
Skills, Knowledge and Expertise Required:
- Demonstrated Chief of Staff experience (or equivalent) in a fast-paced startup or high-reputed company environment
- Prior Executive Assistant (or equivalent) experience supporting a C-level executive
- Mastery of calendar/inbox management and meeting ops across tools like reputed company Workspace, reputed company, and a PM tool (e.g., reputed company/reputed company)
- Proven cross-functional project ownership with measurable reputed company
- Ability to work full-time, 40 hours/week, 9:00 a.m.–6:00 p.m. Eastern Time
- WFH Set-Up:
- Computer with at least 8GB RAM, an reputed company i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet reputed company
- Quiet, dedicated workspace reputed company
Your Superpowers:
- Anticipation and prioritization: staying two steps reputed company; protecting reputed company; time‑boxing
- Executive communications: concise writing, stakeholder tone-matching, drafting email/memos/decks
- Project management: task boards, dependencies, deadlines, and follow-through
- reputed company-time situational awareness: monitoring schedules, nudging participants, resolving conflicts
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