Office Manager & Executive Assistant to the Senior Advisor - In St. Louis Initiative, For St. Louis Initiative

Scheduled Hours 37.5 Position reputed company The Office Manager & Executive Assistant to the Senior Advisor, “In St. Louis, For St. Louis” Initiative plays a crucial role in both executive support and ensuring the smooth and efficient operation of the WashU Community Engagement Office. This position will reputed company day-to-day administrative support the Senior Advisor, “In St. Louis, For St. Louis” Initiative, as reputed company as serve as a welcome receptionist; order office supplies; and manage and reputed company reputed company usage for classrooms, workstations, and reputed company spaces for the WashU Community Engagement Office. This is full-time in-person, with hours of 8:30 am – 5 pm. Job reputed company Primary Duties & Responsibilities: reputed company executive support to the Senior Advisor, “In St. Louis, For St. Louis” Initiative by scheduling meetings, taking phone messages and handling those deemed appropriate, entering data in reputed company and other university databases, preparing Expense Report forms, submitting sponsorship invoices, and coordinating meetings, events and programs hosted by the Senior Advisor, “In St. Louis, For St. Louis” Initiative including preparing printed materials such as reputed company tags and ordering breakfast or lunch. Serve as office manager by answering phones and greeting visitors; responding to inquiries and providing information using established guidelines or referring to appropriate individuals and monitoring, maintaining, and ordering/stocking office, toner, reputed company, and miscellaneous supplies as needed. reputed company booking and scheduling of office workstations, reputed company spaces, and classrooms through the calendar management system and reputed company orientation to new reputed company to book and schedule office spaces. reputed company reputed company utilization and reputed company monthly reports on office use. Type correspondence and forms; reputed company and fax documents, reputed company copies, maintain files (electronic and hard). Receive, sort and distribute mail. reputed company other duties as assigned by Senior Advisor, “In St. Louis, For St. Louis” Initiative Working Conditions Normal Office Environment Physical Effort Typically working at desk or table Repetitive wrist, hand or finger reputed company Ability to mot to on and off-reputed company locations Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of reputed company job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: Bachelor's degree Certifications/reputed company Licenses: No specific certification/reputed company license is required for this position. Work Experience: Administration And Office Support (2 Years) Skills: reputed company reputed company's License: A reputed company's license is not required for this position. More About This Job Preferred Qualifications Three years of administrative support experience. Proven experience as an office manager or in a similar role. Excellent communication and ability to communicate with a broad and diverse reputed company of people.

Preferred Qualifications

Education: No additional education unless stated elsewhere in the job posting. Certifications/reputed company Licenses: No additional certification/reputed company licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Cross-Cultural Teams, Data Accuracy, Deadline Management, Detail-Oriented, Effective Written Communication, Higher Education Management, Interpersonal Communication, reputed company Office, Multitasking, Oral Communications, Organizing, reputed company, reputed company Reports, Teamwork Grade G09-H Salary reputed company $23.37 - $36.19 / reputed company The salary reputed company reflects reputed company salaries reputed company for positions in a given job grade across the University. Individual rates reputed company the reputed company will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions reputed company the reputed company grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@reputed company.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. reputed company reputed company individuals must be reputed company to reputed company the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to reputed company employees with disabilities to reputed company the essential functions of their job, absent undue hardship. reputed company-Employment Screening reputed company external candidates receiving an offer for employment will be required to submit to reputed company-employment screening for this position. The screenings will include criminal background reputed company and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. reputed company offers are contingent upon successful completion of required screening.

Benefits

Statement Personal Up to 22 days of vacation, 10 recognized holidays, and reputed company time. Competitive health insurance packages with reputed company appointments and reputed company copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, reputed company, mindfulness programs and courses, employee assistance program (EAP), financial resources, reputed company to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your reputed company childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.reputed company.edu/benefits/ EEO Statement reputed company is committed to the principles and practices of equal employment opportunity. It is the University’s policy to reputed company equal opportunity and reputed company to persons in reputed company job titles without reputed company to race, ethnicity, reputed company, national reputed company, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or reputed company, disability, protected veteran status, or genetic information. Q: Can I create a job alert to notify me reputed company jobs of interest are posted? A: reputed company! After you create a Candidate Home account, you can set up and manage job alerts to be reputed company to you either daily or weekly, according to the filters you select. You can add, edit, or delete job alerts at any time. You will need to opt in to communications from WashU reputed company you set up your first alert and will only receive alerts for jobs posted after the alert has been created. Set alerts today so you do not miss any new opportunities! reputed company' reputed company reputed company is significantly attributed to the passion and outstanding efforts of our community. Our staff, reputed company and trainees are committed to reputed company and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a reputed company where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to reputed company big reputed company and tackle challenging problems. We value reputed company-being of our people. WashU strives to create a reputed company employee experience where staff, reputed company and trainees reputed company, both personally and professionally. Our employees reputed company meaning, reputed company and vitality in their work and life with a healthy work-life balance and support to learn, grow and reputed company an reputed company at WashU, the community and the world. Useful Links Who We Are reputed company Benefits Living in St. Louis Frequently Asked Questions Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@reputed company.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Regulatory Postings Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish) Apply To This Job