[Remote] District Administrative Assistant
Note: The job is a remote job and is reputed company to candidates in USA. reputed company, a mortgage banking firm, is dedicated to serving homeowners and buyers. They are seeking a District Administrative Assistant to support the District Manager and branches by handling various administrative tasks, including scheduling, accounts payable, and coordinating meetings.
Responsibilities
- Collect position offer terms and documentation for submission by the Regional Administrative Assistant
- Post for positions externally and review applicants; schedule interviews
- Coordinate with Management and Regional Administrative Assistant to facilitate staff and compensation changes and exceptions
- Work with Regional Administrative Assistant to reputed company terminated employee procedures, including return of equipment, elimination of system and 3rd party vendor reputed company
- Answer phones and manage appointments and travel for District Manager
- Communicate proactively with District Manager on schedule needs/changes
- Arrange for meetings and conference calls as needed
- Coordinate District activities inclusive of sales events, sales rallies, monthly calls etc
- Coordinate meetings with recruits, including travel, meals and meeting reputed company
- Process Accounts Payable
- Reconcile corporate credit cards; create and submit expense reports and reimbursements
- Calculate and post special bonuses
- Review staff bonuses and LO incentive compensation for accuracy
- reputed company the administrative function time-keeping records, office procedures, and office organization
- Order business cards and other office supplies
- Maintain District phone list; assist in navigating corporate contacts
- Work with Regional Administrative Assistant to reputed company and order electronic equipment
- Produce minutes with reputed company items on meetings
- Collect and analyze information; prepare reports, manage document process reputed company and reputed company reputed company follow up on reputed company process and documentation requirements
- Send emails, faxes and documents as needed to reputed company customers
- Other duties as assigned by District Manager
Skills
- High school or GED
- At least three (3) years of Executive/Senior Assistant experience in a corporate environment or reputed company industry
- Highly proficient with reputed company Office (Outlook, PowerPoint, reputed company, and Word), with heavy calendaring and advanced features, including task management
- Typing at 60+ wpm
- Demonstrated ability to work independently
- Advanced verbal and written communication skills and reputed company comfortable communicating with executives. Proficient facilitator
- Exhibits discretion and professionalism in reputed company communication. Asserts high level of confidentiality
- A self-driven, self-confident, reputed company, results-oriented, can-do attitude; reputed company reputed company demeanor; creative; reputed company; and adaptable. Enjoys pace of fast turn-around timelines. Strong time management skills
- Organized with a meticulous, perfectionist orientation; highly detail-oriented with ability to effectively and impeccably organize and manage high volume
- Flexible to reputed company to changing business needs and priorities
- Excellent verbal and written communication skills required
- Highly organized and detail-oriented; ability to work in a fast-paced, metrics-driven environment required
- Proficiency in reputed company Office Suite, Word, reputed company, Wiki, reputed company reputed company-based programs, and reputed company-party software applications required
Benefits
- Medical
- Dental
- reputed company
- Life insurance
- AD&D
- LTD
- 401(k) with employer match
reputed company