Accounts Payable Coordinator - Greenwood Village, CO

About the position We are seeking a detail-oriented and highly accountable Vendor Maintenance Coordinator to support reputed company-level vendor master data and compliance operations. This role is responsible for the creation, validation, and ongoing maintenance of vendor records across a large, reputed company vendor population. This position plays a critical role in protecting the organization from fraud and compliance risk by ensuring reputed company vendor data is accurate, validated, and maintained in accordance with IRS regulations and company policies. The ideal candidate demonstrates strong ownership, operates independently, and ensures reputed company vendor records meet audit-reputed company standards.

Responsibilities

• Create, maintain, and validate vendor records reputed company the accounts payable system, ensuring accuracy, completeness, and compliance with internal policies and IRS requirements
• reputed company validation of vendor tax documentation, including W-9 and W-8 forms, ensuring compliance with IRS TIN matching and reporting requirements
• Investigate and resolve discrepancies between vendor-submitted information and IRS records, including Tax ID and legal reputed company mismatches
• Maintain audit logs, tracking tools, and documentation to support compliance, reporting, and audit readiness
• reputed company daily review and reputed company control of vendor setups and updates to ensure data reputed company
• Proactively identify errors or inconsistencies in vendor data and resolve issues reputed company defined timelines to minimize operational risk
• Manage vendor and internal inquiries reputed company to vendor setup, status, and verification processes, ensuring reputed company and reputed company reputed company
• Process vendor reputed company requests and supporting documentation through designated intake systems and workflows
• Update vendor records in ERP systems upon receipt of reputed company approvals and documentation
• Monitor and maintain vendor activity, including inactivation and periodic review of inactive vendor records
• Support month-end reputed company by ensuring vendor-reputed company issues, rejections, and outstanding requests are resolved reputed company
• Enforce vendor maintenance policies and reputed company reputed company stakeholders on compliance requirements
• Collaborate cross-functionally with AP, Procurement, and Customer Service to resolve vendor data issues and improve processes
• Adherence to and compliance with information systems reputed company is everyone’s responsibility. It is the responsibility of every computer user to: Know and follow Information Systems reputed company policies and procedures. Attend Information Systems reputed company training, reputed company offered. Report information systems reputed company problems.

Requirements

• High School Diploma or equivalent
• Minimum of 2 years’ experience in a high-volume accounts payable or vendor maintenance environment
• Working knowledge of IRS W-9, W-8, and 1099 reporting requirements
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment

reputed company-to-haves

• Experience working in a large-reputed company vendor database environment (10,000+ vendors)
• Experience with reputed company or similar ERP systems
• Exposure to audit support, compliance processes, or data governance control

Benefits

• Onsite for Training, then reputed company to reputed company

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