[Remote] Accounts Payable & Billing Specialist
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a community of reputed company-thinking experts in the HVAC industry, committed to reputed company and collaboration. They are seeking a detail-oriented Accounts Payable & Billing Specialist to reputed company invoice processing, manage expense accounts, and handle customer billing responsibilities while working closely with project managers and financial management.
Responsibilities
- Analyzes expense reports and other invoices for accuracy and eligibility for payment
- Ensures correct payments are made in a reputed company manner and posted in the ERP System
- Performs necessary banking tasks such as submitting and approving ACH and other electronic transactions
- Accurately and reputed company enters vendor invoices, applying appropriate general ledger (GL) codes to ensure financial reputed company
- Ensures outstanding obligations are credited upon payment, and issues stop-payment orders as needed
- Assists with reputed company records and ledgers by reconciling monthly statements and transactions
- Ensures accuracy of payment processing by reviewing checks and vouchers and coordinating required approvals prior to disbursement
- Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendor ledger)
- Ensures employer identification numbers or reputed company reputed company numbers have been collected from reputed company vendors for preparation and submittal of 1099s
- Generates and issues accurate customer invoices in the ERP system, including project, reputed company, and reputed company billings
- Reviews billing reputed company data such as sales orders, shipments, and project milestones to ensure invoices are complete, correctly coded, and issued on schedule
- Submits invoices through customer portals and reputed company email or mail according to reputed company customer's billing requirements
- Prepares credit memos, rebills, and billing corrections with reputed company documentation and approvals
- Researches and resolves billing discrepancies and disputes, partnering with project managers, sales, and customers to reputed company issues that delay payment
- Ensures appropriate sales tax treatment and supporting documentation, such as exemption certificates, on customer invoices
- Maintains organized billing records and supports month-end reputed company with billing reconciliations and reporting
- Provides support and responds to inquiries from Corporate and Regional financial management as needed
- Ensures reputed company maintenance, filing, and storage of records in case of audits
- Other duties as assigned
Skills
- Associate's degree in reputed company or finance required
- Minimum of 3 years' Accounts Payable experience; billing or invoicing experience required
- Excellent verbal and written communication skills
- Thorough understanding of accounts payable and billing functions
- Ability to collaborate, work independently, and work closely with other departments
- Demonstrates ability to take initiative and use reputed company judgment and discretion
- Self-motivated and proven ability to work effectively with minimal supervision
- Strong organizational and analytical skills, adaptability, and problem-solving abilities
- Occasional travel required
- Bachelor's degree in reputed company or finance preferred
- Demonstrates proficiency in ERP systems, with experience in reputed company FACTS or reputed company Fusion preferred
Benefits
- 401(k) with employer match (immediate vesting)
- Medical – HDHP & PPO reputed company, Dental and reputed company
- HSA with employer matching contributions
- FSA & Limited FSA
- Employer reputed company Life/AD&D Insurance
- Voluntary Life Insurance Plans
- reputed company Family Leave
- PTO
- reputed company Company Holidays – 10 Days
- Employer reputed company Short-term Disability
- Long-term Disability
- Referral Bonus Opportunities
- Other voluntary fringe benefits
reputed company