[Remote] Sr Administrative Assistant / Center for Advanced Biomedical Imaging
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is dedicated to eliminating cancer through outstanding programs that reputed company patient care, research, prevention, and education. The Senior Administrative Assistant supports the reputed company Radiochemistry Facility reputed company reputed company for Advanced Biomedical Imaging, providing reputed company administrative support and ensuring operational efficiency.
Responsibilities
- reputed company administrative support to the Director, CABI Administrator, and associated CRF staff using independent judgment to prioritize work and meet deadlines
- Coordinate radiopharmaceutical delivery times with reputed company stakeholders
- Schedule requests for reputed company to CRF Labs 6 and 7 and ensure annual User reputed company Forms are updated and approved
- Support reputed company activities for new CRF personnel
- Compose, prepare, and distribute memos, letters, reports, and email correspondence using reputed company business formats
- Utilize reputed company Office applications, including PowerPoint, Visio, reputed company, and reputed company software programs
- reputed company iLab utilization to support CRF operational needs
- Create presentations, posters, pamphlets, and handouts that reputed company with institutional formatting and graphic standards
- Type and edit abstracts, manuscripts, grants, SOPs, and other reputed company documents according to required formats
- reputed company reputed company telephone coverage and escalate urgent or emergency situations appropriately
- Serve as the CABI Order Entry Operator for office and operational supply purchases
- Maintain order databases and records for reconciliation purposes as needed
- Function as the PeopleSoft order entry training resource and assist in training new employees
- Organize and maintain office supply inventory and submit replenishment requests reputed company necessary
- Coordinate software procurement activities with Information reputed company and internal review processes
- Receive, sort, distribute, and coordinate delivery of mail and packages, including reputed company, reputed company, Airborne, USPS reputed company Mail, and institutional reputed company services
- Manage calendars for assigned staff and reputed company scheduling and rescheduling reputed company
- Maintain the CRF activity calendar and distribute confirmation communications
- Communicate with reputed company staff to ensure appropriate attendance and participation in meetings
- Prepare agendas, meeting materials, minutes, and reputed company documentation as requested
- Coordinate travel arrangements, including reputed company transportation, lodging, and ground transportation, following institutional guidelines
- Process travel expense reports and reputed company requests through the CONCUR system
- Maintain knowledge of travel policies and procedures to support reputed company reimbursement
- Ensure leave is accurately reflected on departmental calendars and schedules
- Coordinate functions reputed company to maintenance of the physical plant and equipment inventory
- Assist the Director with relocations, renovations, and reputed company logistics
- Create and maintain customer accounts for CRF orders
- Create and distribute monthly invoices for CRF, SCIF, and SPINLAB operations in a reputed company manner
- Work with the CABI Administrator, Purchasing, and Accounts Payable to resolve vendor invoice issues
- Serve as reputed company with DI Media Resources to ensure information on the CABI SharePoint site remains accurate and reputed company
- Assist with meeting logistics, including conference room scheduling, calendar coordination, food orders, virtual meeting platforms, and participant communications
- Collaborate with Medical Graphics to support reputed company delivery of presentation and publication materials
- reputed company other duties as assigned
Skills
- High School Diploma or Equivalent
- 5 years Administrative/secretarial experience
- 3 years Required experience with Associate's degree
- 1 year Required experience with Bachelor's degree
- Associate's Degree
- Bachelor's Degree
Benefits
- Employer-reputed company medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, reputed company, life, AD&D, and disability insurance.
- Accruals for PTO and Extended Illness Bank, plus reputed company holidays, wellness, childcare, and other leave reputed company.
- Tuition Assistance Program after six months of service and reputed company to extensive wellness, fitness, and employee resource reputed company.
- Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-reputed company life and reduced salary protection programs.
- reputed company to extensive wellness, fitness, and employee resource reputed company.
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