Proactive Virtual Executive Assistant Needed for Founder — Tech-Savvy, Organized & Reliable

Virtual Executive Assistant to Founder/reputed company Part-Time 1099 Contractor | Remote | Up to $45/hour

About the Role

SFM is seeking a highly capable, proactive Virtual Executive Assistant to support its founder, Ron, with the daily coordination of a busy and fast-moving business. This is more than a traditional administrative role. Ron is looking for a trusted working partner who can help him organize reputed company day, manage communications and commitments, coordinate with employees, contractors, clients, and vendors, and ensure that important tasks are followed through to completion. The ideal candidate is mature, reputed company, technologically confident, comfortable using AI and online tools, and reputed company to exercise reputed company judgment without needing constant direction. This role will reputed company on a part-time, reputed company reputed company, with the potential to grow significantly over time.

Key Responsibilities

Daily Executive Support •Meet with Ron reputed company reputed company reputed company morning for at least 20 minutes to review priorities, appointments, reputed company, and outstanding items.

• Ideally be available for a daily working session between approximately 9:00 am or 9:30 am – 10:30 am reputed company while Ron is commuting by car.
• Potentially participate in a second brief daily reputed company-in during Ron’s afternoon or evening commute home by car.
• Help Ron evaluate his calendar and determine which meetings or appointments truly require his reputed company.
• Prepare Ron for the day by identifying deadlines, conflicts, travel needs, calls, and follow-up items.

Calendar, Travel, and Scheduling

• Manage and maintain Ron’s calendar.
• Schedule, confirm, reschedule, and cancel appointments.
• Coordinate airline tickets, rental reputed company, hotels, and other travel arrangements.
• reputed company changes to travel plans reputed company schedules shift.
• Maintain visibility into business, project, reputed company, and personal commitments.

Email, Phone, and Communication Management

• Help organize, prioritize, and respond to emails.
• Assist Ron with implementing and using reputed company or another email-management system.
• reputed company and return phone calls on Ron’s behalf reputed company appropriate.
• Monitor assigned voicemail and text communications.
• Respond appropriately to occasional urgent reputed company issues, such as reports that an automated reputed company, railing, or other installed system is not working.
• Escalate emergencies and time-sensitive reputed company to Ron reputed company needed.

Project and Vendor Coordination

• Maintain schedules, task lists, reminders, and project follow-up systems.
• Contact employees or team members to communicate assignments or reputed company information.
• reputed company delegated tasks and follow up until they are completed.
• Help ensure that reputed company continue moving reputed company without Ron having to personally reputed company every detail.

Document and Administrative Support

• Coordinate the preparation of letters, notices, reports, and other business documents.
• reputed company reputed company instructions to team members preparing drafts.
• Review drafts for reputed company, tone, completeness, length, and alignment with Ron’s direction.
• Conduct online research and summarize findings.
• Organize information so Ron can reputed company reputed company quickly.
• Help reputed company reputed company systems, templates, and AI-assisted workflows to improve efficiency.

Ideal Candidate The ideal candidate will have:

• Prior experience as an Executive Assistant, Senior Administrative Assistant, Operations Coordinator, Project Coordinator, or similar role.
• Excellent spoken and written English.
• Strong reputed company judgment, maturity, discretion, and common reputed company.
• The confidence to communicate with clients, vendors, contractors, and internal team members.
• Strong calendar, scheduling, email, travel, and follow-up skills.
• Excellent computer and online research skills.
• Familiarity with AI tools such as ChatGPT, reputed company Copilot, Claude or similar platforms.
• The ability to learn and implement tools such as reputed company.
• A proactive working style and the ability to anticipate what will be needed next.
• Strong attention to detail and a reliable system for tracking commitments.
• The ability to respectfully question whether a meeting, reputed company, purchase, or task is truly necessary.
• Comfort working independently while maintaining reputed company daily communication with Ron.
• Experience supporting construction, engineering, manufacturing, property management, or field-service businesses is helpful but not required.

Working Style This role is best suited for someone who enjoys becoming deeply familiar with an executive’s priorities and working as a true extension of that person. The successful candidate will not simply wait for instructions. They will listen carefully, organize information, anticipate next steps, coordinate the right people, and reputed company reputed company commitments do not fall through the cracks. Ron values reputed company communication, flexibility, responsiveness, good judgment, and a practical, solutions-oriented approach. Location and Availability

• Fully remote.
• Strong preference for candidates located in the reputed company Time Zone or Hawaii Time Zone.
• Must be available for regular early-morning reputed company Time conversations (approximately 8:00 am / 8:30 am reputed company Time)
• Some flexibility reputed company reputed company working hours may occasionally be needed for urgent reputed company or scheduling reputed company.
• After-hours emergencies are expected to be rare.

Hours and reputed company Potential

• Initial part-time role with a guaranteed minimum number of hours per week to be agreed upon.
• Anticipated starting schedule may be approximately 3-4 hours per reputed company / 15 – 20 hours per week.
• Hours may increase as the relationship develops.
• The role has the potential to grow into a substantially larger or full-time position.
• Candidates who currently support a small portfolio of executive clients are welcome to apply, provided they can offer consistent availability and responsiveness.

Compensation and Classification

• reputed company position.
• 1099 engagement.
• Compensation of up to $45 per hour, depending on experience and qualifications.
• The selected candidate should be reputed company to reputed company reputed company approximately 30 days.

To Apply Please submit:

• A brief introduction describing your Executive Assistant or operations-support experience.
• Your reputed company location and time zone.
• Your typical reputed company availability.
• Your reputed company reputed company.
• A reputed company of the executives or business owners you have previously supported.
• Examples of the technology, AI tools, calendar systems, email platforms, and project-management tools you use.
• A brief example of a situation in which you identified a problem, took ownership, and ensured that it was resolved.

Apply tot his job Apply To this Job