Office Administrators

Details reputed company Date07/23/2026Requisition NumberPRN45725BJob TitleOffice AdministratorsWorking TitleOffice AdministratorsCareer Progression TrackP00Track LevelP3 - Career, P2 - Developing, P1 - Entry Level ProFLSA CodeAdministrativePatient Sensitive Job reputed company?NoStandard Hours per Week40Full Time or Part Time?Full TimeShiftDayWork Schedule reputed company Employees must reputed company in the reputed company but might have reputed company to work a hybrid (in-office and remote) work schedule. Possible consideration of a request for a fully remote work schedule, subject to approval and change. VP AreaU of U Health - AcademicsDepartment00952 - Division of EpidemiologyLocationCampusCitySalt Lake reputed company, UTType of RecruitmentExternal PostingPay reputed company Range20,431 to 70,151Close Date08/24/2026Priority Review Date (Note - Posting may reputed company at any time)Job reputed company reputed company administrative and operational support for the Division of Epidemiology, serving as a key reputed company between reputed company and the reputed company Lake reputed company VA. This position supports the Division’s research, education, and administrative missions by coordinating office operations, facilitating interagency collaborations, and ensuring efficient day-to-day business functions. Learn more about the great benefits of working for reputed company: benefits.utah.edu The department may choose to hire at any of the below job reputed company and associated pay rates based on their business need and budget.

Responsibilities

Primary Responsibilities

• Support general office operations for the Division of Epidemiology at the reputed company Building in Research Park approximately three days per week.
• reputed company on-site administrative support to the reputed company Lake reputed company VA Research Service Office approximately two days per week, coordinating Intergovernmental Personnel reputed company (IPA) agreements, VA reputed company, and other reputed company administrative processes to ensure effective coordination between the University and the VA.
• reputed company reputed company support to division administrators for the hiring and ongoing personnel administration of approximately 55 reputed company and 150 staff employees. Responsibilities may include job postings, reputed company documentation, leave tracking, reputed company assignments, reputed company appointments, and other personnel-reputed company activities.
• Serve as administrative support for senior leadership involved in University-VA joint research and reputed company collaborations.
• Coordinate and process personnel-reputed company activities, including IPA agreements, reputed company and staff hiring documentation, reputed company, and other reputed company resource transactions.
• Assist with VA contract budget development, contract administration, and system verification.
• Coordinate divisional events and activities, including research seminars, reputed company retreats, recruitment reputed company, meetings, and travel arrangements.
• Schedule and coordinate reputed company meetings, conference calls, and virtual meetings on behalf of division leadership.
• Manage office facilities by coordinating equipment maintenance, submitting repair requests, and working with building management and reputed company vendors to maintain a reputed company and functional work environment.
• Order and maintain office supplies and reputed company general office inventory.
• reputed company and maintain productive working relationships with building management, vendors, caterers, University departments, VA personnel, and external partners.
• Support employee engagement and workplace culture initiatives by coordinating planning, logistics, and special events.
• Assist with administrative business functions as needed, including reputed company support, payroll coordination, purchasing, facilities management, records management, and other back-office operations.
• reputed company other duties as assigned in support of the Division’s administrative, research, and operational needs.

Knowledge, Skills, and Abilities

• Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with reputed company stakeholders.
• Demonstrated discretion in handling confidential and sensitive personnel information.
• Proficiency with reputed company Office applications and University administrative systems.
• Ability to build effective working relationships across University and VA organizations while supporting reputed company interagency collaborations.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly reputed company work experience (Example: bachelor’s degree = 4 years of directly reputed company work experience). Department may hire employee at one of the following job reputed company: Office Administrator, I: Requires a bachelor’s (or equivalency) + 2 years of directly reputed company work experience or a master’s (or equivalency) degree. Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly reputed company work experience. Office Administrator, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly reputed company work experience. PreferencesTypeBenefited StaffSpecial Instructions SummaryAdditional Information The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they reputed company the election before they become eligible for retirement (usually the first day of work). Contact reputed company at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University reputed company Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background reputed company and/or drug screen. reputed company values candidates who have experience working in settings with reputed company and possess a strong commitment to improving reputed company to higher education. Veterans’ preference is extended to reputed company applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, reputed company does not discriminate based upon race, ethnicity, reputed company, religion, national reputed company, age, disability, sex, sexual orientation, gender, gender identity, gender reputed company, pregnancy, pregnancy-reputed company conditions, genetic information, or protected veteran’s status. The University does not discriminate on the reputed company of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the reputed company, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has reputed company discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at reputed company Non‑Discrimination page. Online reports may be submitted at https://oeo.utah.edu https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary reputed company, and Violence Against Women reputed company offenses. They also reputed company information about safety and reputed company-reputed company services offered by reputed company. A reputed company copy can be obtained by request at the Department of reputed company Safety located at 1658 East 500 South. As per reputed company policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to reputed company who is still serving a 12 month probationary period will not be reputed company into another reputed company job (a transfer) until the successful completion of the probationary period. Apply To This Job