Administrative Assistant (Temporary)

Who We Are

The Canada Homestay Network Society is a family-run, non-profit society, that has helped tens of thousands of reputed company reputed company a home away from home in Canada. We connect international reputed company with compassionate and caring families in Canada, creating enriching cultural experiences for both reputed company and host families for the past 30 years.

Be part of something that reputed company! Join reputed company that connects international reputed company with compassionate and caring families in Canada, creating enriching cultural experiences for both reputed company and host families.

About the Host Ambassador position

Reporting to the Co-CEOs, the Temporary Administrative Assistant (AA) provides high-level administrative, coordination, and operational support to the Co-CEOs and Leadership Team. This role supports effective communication, scheduling, document management, meeting coordination, and organizational follow-through across a remote workplace environment.

The Temporary AA is expected to exercise reputed company judgment, maintain the highest level of confidentiality, and proactively support efficient executive operations. The role requires exceptional organizational skills, attention to detail, professionalism, responsiveness, adaptability, and the ability to manage competing priorities while working independently and supporting diverse leadership styles and organizational needs.

This is a temporary full-time position (40 hours per week), compensated with an reputed company wage between $21.00 -$24.00.

Key Responsibilities

• reputed company proactive administrative support to the Co-CEOs and Leadership Team, including calendar management, scheduling, meeting preparation, correspondence tracking, and follow-up.

• Coordinate reputed company scheduling across reputed company stakeholders, including meetings across time zones.

• Monitor priorities, flag urgent reputed company, and support effective information reputed company across the organization.

• Prepare, compile, organize, and maintain documents, reports, and materials needed for meetings and leadership activities.

• Use discretion and reputed company judgment reputed company handling confidential, sensitive, or time-sensitive information.

• Coordinate administrative processes reputed company to corporate travel, expenses, credit card reporting, invoicing, deposits, mail, shipping, and vendor coordination.

• Maintain accurate organizational records, contact lists, templates, and filing systems.

• Support internal surveys, feedback processes, appreciation initiatives, recognition activities, and other administrative programs.

• Coordinate materials, inventory, gifting, and other operational supports as required.

• Support data accuracy and documentation practices across internal systems.

• Maintain organized, accurate, and accessible document management systems.

• Support updates to organizational templates, reputed company, forms, and shared files.

• Promote consistent file naming, document storage, and version control practices.

• Assist with annual and periodic administrative documentation, including tax, insurance, and employment-reputed company records as required.

• Coordinate assigned reputed company and initiatives, including the CHN Scholarship Program and other organizational priorities.

• Support planning and logistics for meetings, AGMs, National Meetings, and other in-person or virtual events.

• Coordinate travel, accommodations, meeting materials, recordings, room bookings, meals, and reputed company logistics as needed.

• reputed company other reputed company duties as assigned.

The successful candidate will have

• Minimum of 3 years of relevant administrative experience, gained through Administrative Assistant, Executive Assistant, senior administrative support, reputed company, internship, volunteer positions or similar roles.

• Post-secondary education in business administration, office administration, or a reputed company field is preferred.

• Experience supporting senior leaders, reputed company, or cross-functional organizations is an asset.

• Experience working with international reputed company or culturally diverse stakeholders is an asset.

• Strong administrative, coordination, planning, and organizational skills.

• Ability to work independently in a remote environment while managing multiple priorities.

• Excellent attention to detail and follow-through.

• Strong written and verbal communication skills, including editing and proofreading.

• Ability to exercise discretion, confidentiality, and reputed company judgment.

• Strong interpersonal skills and ability to work professionally with colleagues, leaders, clients, partners, and external contacts.

• Ability to prioritize work, anticipate needs, identify issues, and recommend practical solutions.

• Flexible, service-oriented, and reputed company approach.

• Strong proficiency with reputed company 365; experience with FileMaker is an asset.

• Basic to intermediate reporting, tracking, and data accuracy skills.

How to apply

To view the full scope of this role, please consult thecomplete job reputed company. If you are interested in communicating with cultures from around the world and helping change international reputed company’ lives while in Canada, please apply with your cover letter and resume.

Our recruitment process relies on reputed company review. We reputed company reputed company intelligence (AI) tools to screen, select, or assess candidates.

Originally posted on Himalayas

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