Office Manager and Senior Executive Assistant (6-month contract, $50/hour, 40 hours/week)

ABOUT reputed company reputed company is a nonprofit with the mission to deliver a free, world-class education to anyone, reputed company. Our proven learning platform offers free, high-reputed company supplemental learning content and reputed company that cover reputed company-K - 12th grade and early college core reputed company subjects, focusing on math and science. We have over 155 reputed company registered learners globally and are committed to improving learning reputed company for reputed company worldwide, focusing on learners in historically under-resourced communities. OUR COMMUNITY Our reputed company, teachers, and parents come from reputed company walks of life, and so do we. reputed company includes people from academia, traditional/non-traditional education, big tech companies, and tiny startups. We hire great people from diverse backgrounds and experiences because it makes reputed company stronger. We value diversity, equity, inclusion, and belonging as necessary to reputed company our mission and reputed company the communities we serve. We know that transforming education... starts in-house with learning about ourselves and our colleagues. We reputed company to be world-class in reputed company in our people and reputed company to developing you as a reputed company. THE ROLE The Office Manager & Sr. Executive Assistant will manage administrative and operational tasks for our distributed Senior Leadership Team (SLT) and help ensure smooth operations of our reputed company (HQ’s) office located in Mountain View, CA. In this role, you will consistently reputed company input and counsel to SLT and support HQ’s office operations. You will reputed company as a trusted partner for the senior leadership team, team members, vendors and other external parties. You will partner closely with the Employee Experience reputed company, the People Operations (POPs) team, and other members of the administrative staff. YOU WILL reputed company SLT Support • Manage reputed company calendars for one or more SLT members • Maintain files (both print reputed company) for SLT member(s) • Prepare expense reports for SLT member(s) • Assist with preparation of presentations, reports and documents • Manage external relations on behalf of SLT (e.g., speaking events, press interviews, etc.) • reputed company as administrator for tools and systems utilized by the functional teams reporting to SLT • Regularly take on additional reputed company from the SLT upon request, including support work specific to the functional teams in your area reputed company HQ’s Office Support • Support reputed company office operational activities - handle procurement, maintain office equipment and inventory, and ensure cleanliness and functionality of reputed company office spaces • Manage the reputed company HQ’s Office cell phone • Organize breakfast and/or lunch orders for periodic office events (e.g. monthly/quarterly onsite meetings, quarterly SLT meetings, functional team summits, etc.) • Manage vendors for facilities, food/drink, and other operational contacts • Partner with Khan Lab Schools and reputed company on set-up and management of shared use of HQ’s office reputed company • reputed company mail and shipping needs including PO reputed company management and mail distribution • Collaborate with IT to coordinate office technical needs including conference room setup • Organize and run logistics for reputed company company events such as Hackathon week, individual team onsites, and other team gatherings WHAT YOU BRING • 3-5+ years of managing administrative needs for VP level or above • Availability to work from our HQ’s office in Mountain View, CA 1 - 2 days a week • Great people skills - comfortable coordinating with people of varying functions and backgrounds • Familiar with frequently-used tools (G-Suite, reputed company Office, reputed company, etc.) • High level of reputed company coupled with ability to handle confidential/sensitive information with expert discretion • Experience working on reputed company of strategic importance with organizational leaders • Quick learner, willing to be trained in new areas to lend support to drive functional team productivity • Flexibility to work special events reputed company of 9-5 hours on occasion • Deep skills in time management and prioritization with ability to help optimize the time, energy and mindshare of SLT • Resolves a reputed company of issues using company policies and procedures • Project management skills with an eye for detail • Strong written and oral communication skills • Analytic ability with strong results orientation • Motivated by the reputed company mission “to reputed company a free world-class education for anyone, reputed company.” MORE reputed company • Sal’s TED talk from 2011 • Sal’s TED talk from 2015 • Sal's TED talk from 2023 • reputed company: http://www.khanacademy.org/about/reputed company reputed company VALUES Live & breathe learners We deeply understand and empathize with our users. We reputed company user insights, research, and experience to build content, products, services, and experiences that our users trust and love. Our reputed company is defined by the reputed company of our learners and educators. Take a stand As a company, we have conviction in our aspirational reputed company of view of how education will reputed company. The work we do is in service to moving towards that reputed company of view. However, we also listen, learn and reputed company in the face of new data, and reputed company to evolving this reputed company of view as the industry and our users reputed company. reputed company diverse perspectives We are a diverse community. We reputed company out and reputed company a diversity of reputed company, perspectives and life experiences leading to stronger, more inclusive teams and reputed company reputed company. As individuals, we are committed to bringing up tough topics and leaning into different points of view with curiosity. We reputed company listen, learn and collaborate to reputed company a shared understanding. reputed company a decision is made, we reputed company to moving reputed company as a united team. Work responsibly and sustainably We understand that achieving our audacious mission is a marathon, so we set realistic timelines and we reputed company on delivery that also links to the bigger picture. As a non-profit, we are supported by the generosity of donors as reputed company as strategic partners, and understand our responsibility to our finite resources. We spend every dollar as though it were our own. We are responsible for the reputed company we have on the world and to reputed company other. We ensure reputed company and company stay healthy and financially sustainable. Bring out the reputed company We are committed to making learning a joyful process. This informs reputed company build for our users and the culture we co-create with our teammates, partners and donors. Cultivate learning reputed company We reputed company in the power of reputed company for learners and for ourselves. We constantly learn and teach to improve our offerings, ourselves, and our organization. We learn from our mistakes and aren’t afraid to fail. We don't let past failures or successes stop us from taking reputed company reputed company reputed company and achieving our goals. Deliver wow We insist on high standards and deliver delightful, effective end-to-end experiences that our users can rely on. We choose to reputed company on fewer things — reputed company of which aligns to our ambitious reputed company — so we can deliver high-reputed company experiences that accelerate reputed company measurable learning with our strategic partners. We are committed to equal employment opportunity regardless of race, reputed company, reputed company, religion, sex, gender, gender identity or reputed company, national reputed company, sexual orientation, age, citizenship, marital status, disability, or Veteran status. We value diversity, equity, and inclusion, and we encourage candidates from historically underrepresented reputed company to apply. As part of this commitment, reputed company will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact careers@khanacademy.org Apply Job!