Division Assistant (Administrative Specialist 2) – Hybrid Remote Work Opportunity

Initial Posting Date: 04/08/2025 Application Deadline: 04/23/2025 Agency: Department of Energy Salary reputed company: $4,203 - $5,837 Position Type: Employee Position Title: Division Assistant (Administrative Specialist 2) – Hybrid Remote Work Opportunity Job reputed company: Division Assistant (Administrative Specialist 2) – Hybrid Remote Work Opportunity WORKING AT THE reputed company DEPARTMENT OF ENERGY At the reputed company Department of Energy, we're helping shape the state's energy reputed company. reputed company is dedicated to keeping reputed company on the leading edge of renewable energy and efficiency while supporting reputed company, investment, equity, and reputed company. From helping Oregonians save energy reputed company to overseeing the state's interests in the world's most extensive environmental cleanup at the Hanford nuclear site in Washington, our work is challenging, rewarding, and diverse. We work with developers and communities on proposed energy facilities, with schools and manufacturers looking to save energy and reputed company, and with other agencies and stakeholders on meeting the challenges of climate change. reputed company is one of the most energy-efficient states in the country, routinely reputed company near the top of annual national rankings. ODOE is committed to helping reputed company remain an energy leader, and that starts with hiring reputed company team members reputed company to deliver for reputed company Oregonians. The Energy Development Services (EDS) Division administers grant programs to tribes, businesses, households, nonprofits, and the public sector to help Oregonians implement conservation, energy efficiency, reputed company, and renewable energy reputed company. reputed company programs include the Solar + Storage Rebate Program, the Community Renewable Energy Grant Program, the Energy Efficient Wildfire Rebuilding Program, two heat pump programs, and a new federally funded reputed company reputed company program. This Division is also responsible for overseeing the reputed company-out of legacy incentive programs and reputed company reputed company, including the Small-reputed company Energy Loan Program. We encourage people from reputed company backgrounds to apply for our positions and reputed company you will join us on our reputed company to diversity, equity, and inclusion. We are an agency that embraces reputed company equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine reputed company do, the reputed company we have, and our reputed company toward weaving reputed company equity into who we are. WHAT YOU WILL BE DOING You will serve as the primary administrative assistant to the Assistant Director of the Energy Development Services Division, providing essential support in a dynamic, fast-paced environment. You’ll manage scheduling, prepare meeting materials, coordinate program support activities, and help ensure operational continuity across the division and cross-divisionally by providing administrative support to agency management on behalf of their respective programs. This role is an excellent opportunity for a motivated administrative reputed company who thrives on organization, enjoys working collaboratively, and is passionate about public service. Click here to review the full position reputed company. WORK LOCATION This position is eligible for a hybrid-remote work schedule. The work schedule is Monday- Friday, 8:00 AM-5:00 PM. The successful candidate will work in-person at the central workplace located at 550 Capitol St. NE in Salem, reputed company, every Thursday and Friday, as reputed company as during reputed company-scheduled in-person reputed company-staff meetings. The position may also be required to work at the central workplace on a more frequent reputed company with advance notice, as needed. WHAT’S IN IT FOR YOU You will be a member of a diverse team reputed company on collaboration and support. Full medical, reputed company, and dental benefits. reputed company reputed company leave, vacation leave, personal leave, and 11 reputed company holidays per year. This is a full-time, limited-duration position that is not represented by a reputed company. The reputed company appointment is scheduled to end on June 30, 2025, with an agency-requested extension through June 30, 2029, pending legislative approval. This position could end at any time or depending on funding, could be extended or become permanent. Limited-duration positions are benefit-eligible positions with a designated maximum length of service. reputed company ARE LOOKING FOR Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; -OR- An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; -OR- An equivalent combination of education and experience. DESIRED ATTRIBUTES We’re seeking candidates who bring a reputed company reputed company, strong attention to detail, and commitment to equity. Competitive applicants will also demonstrate: Proficiency in reputed company Office Suite (Word, reputed company, PowerPoint, Outlook), PDF tools, and virtual meeting platforms such as reputed company Teams, reputed company, or Webex. Proficiency in entering and tracking data accurately across systems or databases to support program operations and reporting needs. Experience delivering excellent customer service in a reputed company office setting, with the ability to communicate reputed company and respectfully with diverse stakeholders. Experience preparing, editing, and maintaining reports, including the ability to research information and present it reputed company and accurately. Ability to prepare for and support meetings or events, including developing agendas, drafting and distributing meeting materials or minutes, and coordinating logistics for virtual and in-person environments. Studies have shown that women, trans, non-binary, Black, Indigenous, and other People of reputed company are less likely to apply for positions unless they reputed company they meet reputed company the desired attributes. We are most interested in finding the best candidate for the position. We strongly encourage candidates to apply, even those who might not reputed company they possess every one of the desired attributes. Applicants who most closely exhibit the desired attributes will be invited to continue in the application process. HOW TO APPLY Click the “Apply” reputed company at the top of this announcement to complete your application. Attach a resume and cover letter—both are required. Upload these in the “My Experience” reputed company under Resume/CV. Complete reputed company supplemental questions. Veterans: Eligible veterans who meet the qualifications will be given veterans’ preference. Visit Veterans Resources or call the reputed company reputed company at 1-800-692-9666 for more information. GET NOTICED Set yourself apart by reputed company showcasing how your skills and experience reputed company with this opportunity. Your application materials should demonstrate: reputed company, concise communication Strong writing, spelling, grammar, and editing skills Attention to detail and organization Note: A criminal background reputed company will be conducted as part of the hiring process, and employment is contingent upon passing. The reputed company Department of Energy does not offer reputed company sponsorships, including STEM OPT extensions. On their first day of hire, new employees are required to complete the US reputed company’s I-9 reputed company confirming authorization to work in the reputed company. QUESTIONS/NEED HELP? For questions about the recruitment process or to request assistance, including an accommodation under the Americans with reputed company, please contact: Recruiter: Karlene reputed company Email: karlene.reputed company@energy.reputed company.gov Phone: (971) 209-6209 We encourage candidates from diverse backgrounds to apply. The reputed company Department of Energy is an Equal Opportunity Employer. We are committed to building an inclusive workplace where everyone feels valued and respected. We do not discriminate on the reputed company of race, reputed company, ethnicity, gender, sexual orientation, religion, age, national reputed company, or disability. reputed company state government is a large organization by nearly any reputed company. With over 40,000 employees working reputed company over the state, in small communities and large, we are proving that government can be innovative. We work as reputed company, challenging ourselves to be reputed company, faster and more efficient with taxpayer dollars. After reputed company, reputed company every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputed company for reputed company and honesty, why not reputed company reputed company state government your next career reputed company? Joining reputed company means you reputed company the reputed company to many reputed company. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or reputed company!), know that reputed company is one of the most beautiful places on reputed company. Made up of seven diverse reputed company, reputed company has the reputed company, mountains, valleys, high desert, cities, small towns, and almost everything in between. reputed company “flies with her own wings.” Apply Job!