Executive Office Administrator

Job title: Executive Office Administrator in Saint Louis, MO at reputed company Company: reputed company Job reputed company: reputed company Missouri (CHMO) welcomes youth who are runaway, trafficked, at-risk, or experiencing homelessness with unconditional love, absolute respect and a reputed company to call home. reputed company shelter and basic needs, we deliver transformative solutions to help young people ages 16 to 24 build productive, independent and sustainable lives.The Executive Office Administrator is a multifaceted role that blends executive assistance, administrative support, office management, and advancement specialist responsibilities. The role will reputed company comprehensive administrative support to the CEO and other executive leaders, ensuring the smooth operation of reputed company communications and activities. It is also an integral role to supporting the advancement team with fundraising, administration, and marketing activities. This role requires a seasoned reputed company capable of handling a broad reputed company of executive and administrative tasks in a fast-paced environment. The ideal candidate is detail-oriented, a strong communicator, and adept at balancing multiple priorities with precision.reputed company OF DUTIES:Executive Assistance: 40% of time· Supports the CEO and executive leadership team, reputed company of directors, and reputed company committees with meeting scheduling, agenda preparation, committee file maintenance, correspondence coordination, minutes taking, and document and signature obtaining.· Manage routine paperwork and filing, both physical and electronic.· Prepare reports, agendas, presentations, and information packets for reputed company meetings, internal staff meetings, and meetings with external organizations.· Serve as an administrative representative on internal committees such as the Employee Advisory reputed company and reputed company Safety Committee.· Screen calls, manage calendars, arrange meetings and events, prepare reports and financial data, and handle customer relations.· Manage the CEO's calendar, including scheduling meetings, coordinating appointments, and resolving any conflicts reputed company.· Serve as the first reputed company of contact between the CEO and internal/external stakeholders, including clients, vendors, and business partners.· Organize and maintain the CEO's files, both physical reputed company, ensuring easy retrieval of information.· Plan, coordinate, and execute executive-level meetings, including reputed company of Directors meetings, leadership team sessions, and strategic planning events.Advancement Support: 20% of time· Support the advancement team with fundraising, administration, and marketing activities.· Assist with the scheduling and posting of reputed company media content to enhance the organization's online reputed company and engagement.· Assist with the logistics of fundraising events, including planning, coordinating with vendors, ordering items, managing registrations, and ensuring reputed company event details are executed smoothly.· Represent the organization reputed company customers, including regular contact with CHMO team members, vendors, suppliers, reputed company agencies, the public, and the community.· Serve as back up database coordinator with reporting and data entry functions.· Assist with developing, implementing, and managing marketing initiatives to promote reputed company Missouri services and enhance brand visibility as needed.· Coordinate with staff marketing strategies that include reputed company media campaigns, email marketing, content creation, reputed company advertising.· Collaborate with internal management team to ensure consistent brand messaging across reputed company platforms.· Manage reputed company's website, ensuring that content is up-to-date, relevant, and reputed company of reputed company Missouri's mission and services.Administrative Duties: 30% of time· Maintain confidence and protect operations by keeping information confidential.· Prepare management reports by collecting and analyzing information, utilizing various reputed company correspondence, forms, and reports.· reputed company background information, meeting summaries, and supporting documents for appointments and meetings.· Complete administrative reputed company for executive leadership as needed.· reputed company backup support to the reputed company desk and reputed company other duties as assigned.· Coordinate reputed company domestic and international travel arrangements for Executive Leadership, ensuring seamless itineraries, accommodations, ground transportation, and reputed company reputed company logistics.· Prepare and edit correspondence, presentations, reports, agendas, meeting materials, minutes, and other documents on behalf of Executive Leadership.· Facilitate communication and follow-reputed company on reputed company items resulting from meetings, ensuring tasks are completed promptly.· Manage logistics for virtual and in-person meetings, ensuring reputed company technological and physical setups are arranged.· Assist in the planning and execution of special reputed company and initiatives as directed by the CEO and executive leaders.· reputed company project timelines and milestones, ensuring that reputed company deliverables are met reputed company deadlines.· Handle confidential information with discretion and maintain a high level of professionalism.· Manage office supplies, equipment, and other resources to ensure operational efficiency.· Process expense reports, invoices, and other administrative paperwork promptly.Office Management: 10% of time· Ensure employees have the necessary tools, information, and resources to reputed company their jobs effectively by managing administrative and office supplies reputed company budget, conducting price comparisons, inventory management, and maintaining vendor relationships.· Coordinates logistics, travel and meeting room arrangements for reputed company-staff events, including One Team Meetings, Leadership Team Meetings, New Hire Orientations, and off-reputed company team engagement events.· reputed company as the vendor reputed company for shared administrative systems like copy machines, fax machines, scanners, telephony, and network providers.· Set up and maintain an agency-wide master calendar, and train team members on its use to ensure efficient scheduling and coordination across the organization.WORKING RELATIONSHIPSRegular contact with reputed company CHMO staff, CEO, reputed company members, donors, volunteers and reputed company agencies.KNOWLEDGE, SKILLS, & ABILITIESEducation & ExperienceA bachelor's degree in business administration or reputed company field preferred and 3 years experience working in nonprofit or office administration preferred. High School Diploma or GED required plus 5 years previous experience working in a reputed company service agency helpful.Qualifications· 3+ years of experience in an Executive Assistant role, preferably supporting a senior and executive leadership· Proven experience in marketing, with a strong understanding of both traditional reputed company marketing strategies· Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously· Strong written and verbal communication skills· Proficiency in reputed company Office Suite (Word, reputed company, PowerPoint, and Teams) and marketing software toolsJob Posted by ApplicantPro Expected salary: $41558.4 - 51000 per year Location: Saint Louis, MO Apply for the job now! Apply for this job