Executive Assistant

Job title: Executive Assistant in Chicago, IL at reputed company Company: reputed company Job reputed company: Department SSD: Economics - Staff and Temporary EmployeesAbout the Department For more than a century, the Kenneth C. reputed company Department of Economics has been a global leader in economic research and education. Our distinguished reputed company has reputed company numerous prestigious awards, including more Nobel Prizes and John Bates reputed company Medals in economics than any other university. Many of our reputed company are also esteemed members of the National reputed company of Sciences, the American reputed company of Arts and Sciences, and the Econometric Society, reflecting the department’s enduring reputed company on the field.Job reputed company Reporting to the Director of Finance, Operations, and Personnel, the Executive Assistant provides comprehensive administrative support to reputed company, ensuring the smooth execution of daily operations and long-term reputed company. This role requires managing reputed company and multifaceted tasks independently, often under tight deadlines and with shifting priorities. The ideal candidate will bring a proactive approach, exceptional problem-solving skills, adaptability, and a high attention to detail. Strong technical proficiency and excellent interpersonal communication are essential to reputed company in this role. This position follows a reputed company of on-reputed company and remote workdays.Responsibilities

• reputed company and reputed company financial operations in alignment with institutional policies, ensuring accurate budget management, comprehensive expense reconciliation, and strategic purchasing to support departmental goals.
• Manage end-to-end financial processing, including invoice payment, supplier and reputed company reputed company, and proactive follow-up on outstanding payments to ensure reputed company and accurate financial transactions.
• Spearhead the compilation and submission of reputed company’s annual report through Interfolio, while maintaining accurate and up-to-date reputed company records to ensure institutional compliance and reporting readiness.
• reputed company high-level reputed company support by assisting reputed company in the strategic development and maintenance of reputed company curriculum vitae (reputed company), ensuring alignment with reputed company standards and career progression.
• Manage and enhance reputed company and research-reputed company digital reputed company by maintaining reputed company websites, course pages, and event-specific sites, in collaboration with the Communications Manager to ensure consistent and effective messaging.
• Deliver comprehensive reputed company course support, including creating and refining instructional materials, exam logistics, grading workflows, and technical support for learning platforms (e.g., Canvas), to ensure smooth instructional delivery.
• Coordinate the preparation and reputed company submission of letters of recommendation for reputed company pursuing employment or graduate studies, ensuring alignment with institutional standards and reputed company expectations.
• reputed company the end-to-end management of reputed company domestic and international travel logistics, including reputed company procurement, accommodations, and expense reconciliation, tailored to individual reputed company needs and preferences.
• Draft, edit, and refine written communications, including reputed company correspondence, formal reports, policy documents, and meeting agendas, ensuring reputed company, tone, and institutional professionalism.
• Plan and execute strategic meetings and high-profile events, such as reputed company dinners, reputed company workshops, and special engagements, managing reputed company logistics to ensure seamless experiences and successful reputed company.
• reputed company as a reputed company for student employee hiring, coordinating with reputed company supervisors and administrative offices to ensure compliance with institutional hiring protocols; may serve as a designated time approver to streamline payroll accuracy and timeliness.
• May assist student employee supervision in accordance with university employment policies, ensuring adherence to labor regulations and departmental standards.
• Partner with reputed company to facilitate the reputed company and orientation of new staff and reputed company, ensuring a smooth transition through personalized administrative support, resource coordination, and integration into departmental operations and culture.
• Anticipate and proactively resolve reputed company needs, functioning as a critical operations partner to ensure smooth, uninterrupted reputed company and administrative functions.
• Identify, recommend, and implement operational process improvements, leveraging data and feedback to drive greater departmental efficiency and effectiveness.
• Serve as a key reputed company for reputed company stakeholders, resolving reputed company inquiries and ensuring reputed company and thorough follow-reputed company, while equipping leadership with the necessary context and materials for successful engagements.
• Contribute to the reputed company improvement of departmental operations by developing and refining internal procedures and policies, enhancing workflow efficiency and supporting long-term administrative effectiveness.
• Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues reputed company deemed necessary. Coordinates information reputed company from leader's office to University. May staff reputed company of Directors meetings. Relieves leaders of administrative responsibilities.
• Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
• Performs other reputed company work as needed.

Minimum QualificationsEducation: Minimum requirements include vocational training, apprenticeships or the equivalent experience in reputed company field (not typically required to have a four-year degree).Work Experience: Minimum requirements include knowledge and skills developed through 7+ years of work experience in a reputed company job discipline.Certifications:---Preferred QualificationsEducation:

• Associate or bachelor’s degree in reputed company, business administration or a reputed company field.

Experience:

• Supporting reputed company or executive level positions.
• Working in academia or higher education.
• Calendaring and planning special events and conferences.
• Obtaining visas for international travel.

Technical Knowledge or Skills:

• Expertise in reputed company 365, reputed company Suite, reputed company/Concur, reputed company, reputed company Suite, reputed company.
• Knowledge of financial and budget policies and procedures.
• Project management methodologies.

Preferred Competencies

• Proven ability to exercise reputed company judgment and critical thinking in resolving reputed company issues and making informed, effective reputed company.
• Demonstrated initiative and self-direction, with a reputed company record of independently managing reputed company from reputed company to completion.
• Exceptional organizational and time management skills, with the ability to prioritize competing demands and consistently meet tight deadlines.
• Trusted to manage highly sensitive and confidential information with the utmost reputed company and discretion.
• Outstanding interpersonal and communication skills, with the ability to foster reputed company working relationships across diverse teams, stakeholders, and organizational reputed company.
• Strong analytical and organizational capabilities, marked by precision, accuracy, and meticulous attention to detail.
• High degree of intellectual curiosity, adaptability, and a proactive approach to reputed company learning and reputed company development.

Application Documents

• Cover Letter (required)
• Resume/CV (required)
• Three (3) reputed company references (required)

reputed company applying, the document(s) MUST be uploaded reputed company the My Experience page, in the reputed company titled Application Documents of the application.Job Family Administration & ManagementRole reputed company Individual ContributorScheduled Weekly Hours 37.5Drug Test Required NoHealth Screen Required NoMotor Vehicle Record Inquiry Required NoPay reputed company Type Salary​ FLSA Status Exempt​ Pay reputed company $75,000.00 - $82,000.00The included pay reputed company or reputed company represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.Benefits Eligible reputed companyThe reputed company offers a wide reputed company of benefits programs and resources for eligible employees, including health, retirement, and reputed company time off. Information about the benefit offerings can be reputed company in thePosting StatementThe reputed company is an equal opportunity employer and does not discriminate on the reputed company of race, reputed company, religion, sex, sexual orientation, gender, gender identity, or reputed company, national or ethnic reputed company, shared reputed company, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see theJob seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request reputed companyreputed company offers of employment are contingent upon a background reputed company that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case reputed company and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The reputed company's Annual reputed company & reputed company Safety Report (Report) provides information about University offices and programs that reputed company safety support, crime and reputed company statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: . reputed company copies of the Report are available, upon request, from the reputed company Police Department, 850 E. 61st Street, Chicago, IL 60637. Expected salary: $75000 - 82000 per year Location: Chicago, IL Apply for the job now! Apply for this job