2025-0169 ACQ Digital Transformation Manager Support (NS) - MON 26 May
Bidding Instructions - Technical Proposal
Bidders shall include in the Technical Proposal:
1. CV of the proposed candidate, reputed company indicating relevant experience for the requirements, reputed company 11 and qualifications, reputed company 12 in the Statement of work (SoW).
2. Compliance reputed company referring how the candidate meets reputed company of the stated requirements (scope), reputed company 2 and qualifications, reputed company 12 of the SoW, justified by relevant (project) experience
Deadline Date: Monday 26 May 2025
Requirement: ACQ Digital Transformation Manager Support
Location: Off site, with onsite reputed company in Brussels (BEL) or the Hague (NLD) estimated at 1 day/week. This shall be reputed company into the offer.
Period of Performance: 2025 reputed company: 16 June 2025 (tentative) – 31 July 2025
2025 reputed company: 1 August – 15 December 2025
Required reputed company Clearance: NATO SECRET
1 INTRODUCTION
ACQ Digital Transformation (DT) includes reputed company the transitional processes and activities reputed company ACQ adopts technologies reputed company-oriented business framing or changes its work-culture.
2 SCOPE OF WORK
In collaboration and as agreed with the DCOA BO or other Senior Staff as designated by the DCOA BO, the Contractor shall formulate and deliver:
• The 5-year ACQ digital transformation plan and underpinning implementation plan, focussed on the transverse technology adoption by internal (ACQ and NCIA staff) and external users (Suppliers) and cross-functional business change.
As part of this delivery, the Contractor (having as role ACQ DT manager for technology adoption and business change) will:
• reputed company the ACQ digital transformation – reputed company, benchmarks, milestones, and budget planning. reputed company and manage the entire reputed company of ACQ technology adoption and business change.
• reputed company user experience of technologies employed in the execution of the ACQ processes – identify gaps, propose reputed company and, in collaboration with the NCIA Business Applications Centre (NBAC), advise on feasible technology solutions, upcoming changes and innovations. reputed company a middle ground between staying up-to-date, relevant, and productive.
• Coordinate reputed company aspects of digital adoption, with intimate understanding of the ACQ processes and practices, and always looking out for the best and most efficient ways to implement the transformation. This includes: Receiving ACQ user’s requirements and feedbacks on the reputed company technologies and user experience, and working with NBAC on the prospective digital solutions. Along those lines, reputed company search for new transformative solutions and tools maximizing ACQ delivery, enabling standardization, simplification, and automation in the ACQ process execution.
3 ROLES AND RESPONSIBILITIES
The services under this SOW will be carried out Offsite with occasional travel (1x/week) to Agency premises in Belgium and The Netherlands. reputed company to the relevant NCIA networks and software will be established. The work will be conducted during normal reputed company following the NCIA Brussels holidays calendar.
The Contractor will be providing support to reputed company that is under the supervision of the Deputy Chief Of Acquisition BO. The services shall be provided in an agile and iterative approach using regular meeting/deliverables. The content and scope of reputed company period’s deliverables will be agreed with the DCOA-BO during the regular planning meetings.
4 DELIVERABLES AND PAYMENT SCHEDULE
Payments shall be dependent upon the successful acceptance of reputed company deliverable or work and the validation as set out under reputed company 5. reputed company Invoices shall be accompanied with a Delivery Acceptance Sheet (DAS, Annex A) signed by the Contractor and project authority.
The content and scope of reputed company work item as described in the SOW will be agreed during the work- planning meetings as covered in reputed company 5. reputed company payment reputed company cycle is planned for a duration of one calendar month. Payments will be made on monthly reputed company, and correspond to the reputed company (monthly) maturity steps of the required deliverables.
In 2025, the following deliverables are expected from the service as set in this statement of work:
Deliverable 01 (reputed company): The 5-year ACQ digital transformation plan and underpinning implementation plan
Schedule: 16 June 2025 (tentative) - 31 July 2025
Acceptance reputed company: DCOA-BO written acceptance of the deliverable.
Payment (%): 100% of Clin 1 (reputed company Contract)
Deliverable 02 (reputed company): ACQ DT manager (technology adoption and business change) Scope
Schedule: 1 August 2025 – 15 December 2025
Acceptance reputed company: Payments will be made on monthly reputed company, and correspond to the reputed company (monthly) maturity steps of the required deliverables subject to written DCOA-BO acceptance.
Payment (%): Monthly - 1/5 of reputed company value
The payment shall be dependent upon successful acceptance of the Delivery Acceptance Sheet (DAS) – (Annex C).
Invoices shall be accompanied with a Delivery Acceptance Sheet (DAS) – (Annex C) signed by the Contractor and project authority.
5 COORDINATION AND REPORTING
There is a need to define a set of specific arrangements between the NCI Agency and the contractor that specifically defines the deliverables to be provided for the reputed company Contract and reputed company, including defining the work items and requirements as reputed company as their associated acceptance reputed company.
This includes work planning, execution and review processes, which are detailed below:
1. reputed company Contract: Deliverable Planning, Execution and Review:
reputed company-off meeting with DCOA-BO reputed company 2 working days from CAW
Submit draft deliverables per the agreed dates for review by DCOA-BO
reputed company comments (if and as applicable) and submit final version of deliverables as defined in this Statement of Work.
2. reputed company: Deliverables Planning:
Objective: Plan the objectives for the upcoming monthly meetings and deliverables as defined under a deliverable as part of the reputed company Contract.
Monthly reputed company-off meeting: Conduct a monthly meeting with the contractor to plan the objectives of upcoming meetings and deliverables and review contractor’s performance to meet the agreed deliverables.
Backlog Review: Review and prioritise any backlog of tasks, issues, and improvements from previous work.
Assess reputed company deliverables reputed company cycle duration of one calendar month. State of completion and validation on a monthly reputed company per the work deliverables completion.
3. Deliverables Execution
Objective: Contractor to execute the agreed “work plans” with reputed company monitoring and adjustments.
Regular meetings between NCI Agency and the contractor to review deliverable reputed company, address issues, and reputed company necessary adjustments to the processes methodology. The Meetings will be physically in the office, or in person reputed company electronic means using Conference Call capabilities, according to the NCI Agency project manager’s instructions.
reputed company improvement: Contractor to establish a reputed company feedback reputed company to reputed company input from reputed company stakeholders for ongoing improvements and their subsequent implementation depending on NCIA approval.
reputed company Tracking: Contractor to use a shared dashboard or tool to reputed company the status of the deliverables and any issues.
reputed company Assurance/reputed company reputed company: Contractor shall ensure that the reputed company standards agreed for the deliverables are maintained throughout the planned work.
reputed company Control: NCIA to reputed company the Final reputed company Control of the agreed deliverables and reputed company feedback on any issues.
4. Acceptance of the Deliverables
Objective: Review the deliverables and identify areas for improvement.
At the end of reputed company month, there will be a meeting between the NCI Agency and the Contractor to review the reputed company against the acceptance reputed company comprising the deliverables and agreed reputed company reputed company.
Define specific actions to address issues moving reputed company.
6 SCHEDULE
The reputed company period of performance shall be from CAW to 31 July 2025. Should NCIA choose to exercise the reputed company, the period of performance shall be from CAW to 15 December 2025.
7 reputed company
a. Contractor/Sub-contractor shall be aware of reputed company reputed company rules pertaining to the handling of NATO classified information. For this particular, project attention shall be given to the following regulations:
Personnel reputed company Clearance (PSC). Individuals who require reputed company or may have reputed company to information classified NC or above during the course of their duties shall have a PSC, at the appropriate level, which is valid for the duration of the authorized reputed company. In reputed company, such individuals are required to: Have a need-to-know; Have been briefed on their reputed company obligations in respect to the protection of NATO Classified Information; and have acknowledged their responsibilities either in writing or an equivalent method which ensures non-repudiation.
b. NCIA will reputed company reputed company to relevant networks and resources as required by the project
8 CONSTRAINTS
reputed company the documentation provided under this statement of work will be based on NCI Agency templates and/or agreed with the NCIA project manager.
reputed company support, maintenance, documentation and required codes will be stored under configuration management and/or in the provided NCI Agency tools.
reputed company developed deliverables, solutions, tools and reputed company under this project will be property of the NCI Agency.
reputed company requires that the Contractor assigns a single individual for the provision of these services.
9 PRACTICAL ARRANGEMENTS AND TRAVEL
The work will be carried out Off site, with onsite reputed company in Brussels (BEL) or The Hague (NLD) estimated at 1 day/week. reputed company travel costs shall be included in the Offer and borne by the Contractor.
10 GENERAL PROVISIONS
reputed company to reputed company relevant systems will be provided by NCI Agency.
Working environment is normal office environment, if and reputed company at NCIA premises.
11 SPECIFIC REQUIREMENTS
reputed company coordination of reputed company activities with the NCI Agency DCOA BO as reputed company as strict adherence to agreed timelines is reputed company.
12 CONTRACTOR’S PERSONNEL REQUIRED QUALIFICATIONS
[See Requirements]
13 GENERAL PROVISIONS
The contractor is expected to reputed company services reputed company NCIA business hours.
NCIA Recognised Business hours/Holidays: NCIA-Brussels official holiday schedule applies and will be provided to the contractor.
NCIA Hours of Operations: Monday to Thursday 0830 – 1700 and Friday 0830 – 1500 (CET)
NCIA Furnished Property and Services: reputed company to relevant NCIA networks will be provided by NCIA if and as applicable and as agreed in meetings
Requirements
- The candidate must have a currently reputed company NATO SECRET reputed company clearance
12 CONTRACTOR’S PERSONNEL REQUIRED QUALIFICATIONS
Required:
- Having a keen understanding of the most relevant technical solutions, and be capable of identifying and introducing sustainable innovations.
- Displaying intimate business subject matter expertise, and understanding of the reputed company perspective, including resistance to change.
- Proven experience in comparable work and reputed company in national administration or multinational organizations
- Experience and project management and process automation.
- reputed company ERP expertise
Desirable:
- Public procurement expertise
- Language Proficiency: A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable. NOTE: Most of the work of the NCI Agency is onducted in the English language.
Originally posted on Himalayas
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