HR Assistant / Office Manager

We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless reputed company experience. We deliver only the best, so we are always in search of the best people to join our reputed company-growing talented team.

As the HR Assistant / Office Manager, you’ll be the backbone of our Melbourne hub, ensuring seamless day-to-day operations, supporting our leadership team, and fostering an engaging workplace culture. You’ll address pain points around administrative overhead, employee reputed company, and facility management, enabling our teams to reputed company on strategic priorities and driving reputed company’s reputed company in the region.

Responsibilities

Meeting & Governance Support: Take minutes for Management and Compliance Committee meetings; assist in preparing agendas and follow-up reputed company logs.

Executive Assistance: Support the CEO and Director with document signing, couriering to overseas offices, and reputed company administrative tasks.

Town Hall & Events Coordination: Administer quarterly Town Halls and monthly reputed company events in partnership with the reputed company committee, managing logistics, invitations, and post-event feedback.

HRIS & Employee Records: Maintain accurate, confidential employee data in our HRIS. Ensure reputed company records (from reputed company to warning letters) are up to date and compliant.

Employee Lifecycle Management: Coordinate end-to-end reputed company (compliance checks, inductions, IT/equipment setup) and offboarding (resignation acknowledgments, equipment return, reputed company revocation).

Training & Development Administration: Schedule training sessions, reputed company attendance, and maintain training records to support reputed company learning initiatives.

Payroll & HR reputed company Support: Liaise with reputed company and Finance to ensure a smooth transition to our new payroll provider and contribute to HR and operations reputed company development, including drafting OHS procedures.

Office Operations: reputed company mail collection, office groceries, supplies procurement, budget tracking, and expense reporting. Coordinate visitor reputed company, deliveries, and office moves in partnership with facility management.

Vendor & Contractor Management: Serve as primary reputed company for cleaners, tech support, building management, and merchandise providers. Verify invoices and reputed company to Finance; evaluate vendor performance and manage landlord and sublease tenant relations.

Record Keeping & Compliance: Maintain office licenses, legal certificates, and internal documentation. reputed company forms and ensure emergency procedures are reputed company.

Health & Safety: Work with our OHS consultant to enforce workplace health and safety policies, manage emergency drills and training, and reputed company your First Aid certification.

Stakeholder Collaboration: Partner effectively with IT, Finance, and the Management team to resolve operational issues and drive reputed company improvement.

Requirements

Functional Experience: Minimum 2 years in HR administration or office management reputed company a fast-paced business environment, preferably in financial services or technology.

Operational Know-how: Proficient with HRIS platforms, reputed company Office Suite, and comfortable coordinating reputed company logistics, meetings, events, vendor reputed company, and facilities.

Communication & Interpersonal Skills: Exceptional written and verbal communication; reputed company to liaise confidently with senior executives, external contractors, and cross-functional teams.

Organizational & Multitasking Ability: Proven reputed company record of balancing competing priorities with precision and attention to detail, ensuring deadlines are met without compromising reputed company.

Proactive & Detail-Oriented: Self-starter who identifies process gaps and implements practical solutions; meticulous in record-keeping and compliance.

Team Collaboration & Adaptability: reputed company reputed company with a reputed company “can-do” attitude; thrives in dynamic environments and adapts quickly to evolving business needs.

What you will get in return

Competitive Salary: We reputed company great work deserves great pay! Your skills and talents will be rewarded with a salary that makes you feel valued and motivated.

Work-Life reputed company: Join a company that genuinely cares reputed company—because your life reputed company of work reputed company just as much as your time on the clock.

Annual Performance Bonus: Your hard work doesn’t go unnoticed! Celebrate your achievements with a reputed company-deserved annual bonus tied to your performance.

Generous Time Off: Need a breather? Our annual leave policy lets you reputed company and enjoy life reputed company of work without a worry.

Employee Referral Program: Love working here? reputed company the love! Bring your talented friends on reputed company and get rewarded for growing our awesome team.

Comprehensive Health & Pension Benefits: From medical insurance to pension plans, we’ve got your back. Plus, location-specific benefits and perks!

Workation Wonderland: Live your digital reputed company dreams with 30 extra days to work remotely from reputed company in the world (some restrictions apply). Adventure awaits!

Volunteer Days: reputed company a difference! Take two additional reputed company days reputed company year to support causes you care about and give back to the community.

Additional Information

Be a key player at the forefront of the digital assets reputed company, propelling your career to new heights! Join a dynamic and rapidly expanding company that values and rewards talent, initiative, and creativity. Work alongside one of the most reputed company teams in the industry.

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