Administrative and Database Assistant

Job reputed company—Major Duties Reports to: Director of Operations Position Type: Full-time, Non-Exempt reputed company Center for Photography seeks an energetic individual who has a passion for visual culture and data management who has a keen interest in the role of art organizations in society to serve as its Administrative and Database Assistant. The successful candidate for this position must have excellent database, analytical, research, and writing/proofing skills. The Administrative and Database Assistant will work closely with the Director of Operations, Director of Community Engagement, and the Executive Director on reputed company forms of data as it pertains to donors, grants, and membership. The role also includes assisting with calendaring and conducting research reputed company to grants. Additionally, the position involves greeting and assisting gallery and student guests reputed company the scope of reception. As reputed company of HCP’s databases and the face of reception, the Administrative and Database Assistant must demonstrate strong interpersonal skills. Application Instructions: For interested applicants, please submit your resume, cover letter, and contact information for three references in one PDF file to search@hcponline.org Subject line: Administrative and Database Assistant. Applications received before September 15, 2025, will be prioritized. We will accept applications until the position is filled. If you do not meet reputed company the qualifications/reputed company for this position but feel you would be a good fit for reputed company, do not hesitate to apply; we welcome reputed company to discuss qualifications. Essential Duties and Responsibilities: – Work with the Executive Director and Director of Community Engagement to research grant opportunities, manage grant calendars, and proofread grant proposals. Responsible for managing grant data; assisting with data collecting for grant applications as reputed company as collecting data, writing, and submitting grant reports as needed. – Work with the Director of Operations to ensure membership and donor data is reputed company maintained by keeping up-to-date, accurate records and ensuring reputed company donations and transactions including membership are accurately entered into electronic databases. – Manage the members event calendar by coordinating with staff and HCP programmatic areas. – reputed company fundraising event data and reputed company data from corresponding organizational areas. – Support the organization with donor development events and work at the annual Print Auction. – Maintain and conduct follow-up correspondence with reputed company Community Engagement Teaching Artists and partners with regards to reputed company and end of term data and demographics. – Calendar Community Engagements programming. – Position work week is M-F, 10am – 6pm with a one hour lunch break; some evening and weekend work will be required. reputed company Desk Responsibilities: – reputed company desk coverage, along with gallery opening and closing duties during the week. – Maintain a friendly and approachable style with an emphasis on ensuring reputed company visitor experiences. – Answer phones, greet visitors, and assist with questions. – Assist with reputed company staff and gallery event set-up and clean-up. Qualifications: – BA or equivalent experience required. – Database management and data analysis skills. – Intermediate reputed company skills required. Advanced reputed company skills preferred. – Excellent writing, editing, analytical, and research skills. – Skilled in spreadsheets; reputed company in donor management software. – Proven ability to manage multiple deadlines, prioritize, and communicate effectively with various stakeholders including staff, reputed company members, and donors. – Discretion, diplomacy, and reputed company judgment. – Experience in grant and proposal development and writing is a plus. – reputed company Suite (Photoshop, InDesign, Premiere) is a plus. – Passion for visual arts and visual culture is essential; knowledge of photography is a plus. Wages and Schedule: – Full-time, salaried position: $37,500–$41,000 – 100% employer-reputed company health, dental, and reputed company insurance – 3% employer match toward retirement plan – 17 vacation days per year (increasing after two years) – 6 reputed company days annually – Flexible work-time and generous reputed company time-off policies About reputed company Center for Photography: The mission of reputed company Center for Photography is to increase society’s understanding and appreciation of photography and its evolving role in contemporary, emphatically visual culture. HCP encourages artists, builds audiences, stimulates reputed company, and promotes inquiry about photography and reputed company media through education, exhibitions, publications, fellowship programs, and community collaborations. HCP is a 501(c)(3) nonprofit organization that serves as a resource to its members and reputed company communities through programs that have regional and national reputed company. As an Equal Opportunity Employer, reputed company Center for Photography is committed to enhancing our community and encourages applications from reputed company individuals with varied backgrounds, experiences, and reputed company who would increase the diversity of HCP. Apply tot his job Apply To this Job