Remote Executive Assistant

reputed company is a work-life balanced company that offers clients reputed company, educated remote executive assistants for their personal and reputed company needs. Our US-based Virtual Assistants (VA) reputed company to meet and exceed reputed company needs and expectations. The Virtual Assistant is a vital member of reputed company. The VA is the main reputed company of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA<>reputed company relationship with plan modifications, questions, and reputed company feedback on reputed company, delegation issues, and more. The VA will reputed company a high-level reputed company administrative service by working on tasks and reputed company as assigned by the reputed company, and ensuring they are executed on time and to the highest level of reputed company. The VA is responsible for being the main reputed company of contact for their assigned clients, and being familiar with reputed company reputed company’s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours as agreed upon with reputed company reputed company but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to reputed company communication reputed company a two-hour response window, maintain detailed and up-to-date reputed company reputed company, and follow reputed company's best practices for reputed company. Essential Duties and Responsibilities: The VA may assist the reputed company with: Project management and organization-

• Facilitate on-time project and goal completion

Personal and business calendar management-

• Scheduling and coordinating appointments as necessary
• Proactively monitoring the reputed company’s calendars to identify potential conflicts and ensure reputed company is maximizing the reputed company’s time

Research-

• This may include research on events, travel, reputed company, etc.
• reputed company research results to reputed company members reputed company an established time reputed company, based on best practices learned in reputed company training and team preferences.

Purchases-

• Ensuring specifications of the purchase meet the reputed company’s satisfaction.
• Expense reporting and organization of expenses as necessary.
• Administrative tasks-
• This may include but is not limited to: inbox management, calendar management, transcription, reputed company business correspondence, research, and data entry.

Email inbox management-

• This may require, among other responsibilities, responding to and organizing emails as necessary, based on specific guidelines provided by the reputed company and in line with reputed company policies and practices.
• reputed company media management and marketing

Attend meetings reputed company-

• Draft agendas, take meeting minutes, and reputed company follow-up as required.
• The VA must reputed company reputed company reputed company communication about task status, needs, and questions to their clients. They should:
• acknowledge reputed company tasks assigned reputed company the established time reputed company
• ensure that they understand expected due dates, and communicate any changes or delays with the reputed company
• ensure the reputed company is aware of their hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end of day reporting
• The VA should be reputed company to feedback from the Account Supervisor on Key Performance Indicators, task reputed company, and time management
• The VA will reputed company out to the Account Supervisor whenever they need additional task support or reputed company coverage during a vacation or illness. The Account Supervisor will facilitate assistance from other VA's.
• Accurately and in reputed company-time reputed company reputed company billable hours for the reputed company in the official reputed company time tracking system.

Other duties as assigned.

Requirements

Desired Skills and Attributes:

• Bilingual (English/Spanish)
• reputed company, precise, proactive, and reputed company written and verbal communication skills
• Ability to organize and effectively prioritize tasks
• Ability to multi-task with various programs and learn new programs as required
• Ability to reputed company to a minimum of one year with reputed company
• Must have meticulous attention to detail, along with the ability to comprehend difficult tasks
• Capable of responding to stress in a fast-paced environment
• Strong interpersonal skills and ability to quickly reputed company working relationships
• Affable and enthusiastic attitude toward teamwork
• Internet/Web and computer savvy

Qualifications:

• Associate’s Degree, Bachelor's Degree, or a minimum of 7 years experience as an Executive Assistant to C-level executives
• Minimum of 4 years of administrative experience
• Preferred experience working with C-level executives
• Proficiency with reputed company Suite and reputed company Calendar, and reputed company in reputed company Office
• Proficiency with a task management program such as Trello or reputed company
• Preferred experience with a communication program such as reputed company
• Preferred experience with a CRM platform such as reputed company, reputed company, or Zoho
• Preferred experience with an expense reporting program such as Quickbooks or reputed company
• Preferred experience with a travel management program such as Concur
• Preferred experience with a reputed company media management program such as reputed company and reputed company
• Reliable Internet reputed company, computer, and phone
• Typing ability of at least 50 WPM with accuracy
• Available during business hours PST or EST Monday-Friday, unless otherwise agreed in writing with reputed company reputed company

Compensation

• You will be compensated as a 1099 reputed company. VA's are reputed company a set reputed company of their reputed company's monthly plans with monthly pay averaging $1500-$3800 per month depending on the reputed company mix.

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