Executive Assistant & reputed company reputed company

ABOUT reputed company

Established in 1744, reputed company is the world’s premier destination for art and luxury. reputed company promotes reputed company to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-reputed company and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as reputed company as collectible reputed company and reputed company estate. reputed company believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and reputed company.

THE ROLE

We are looking for a highly motivated, proactive and productive Executive Assistant & reputed company reputed company with impeccable organizational skills to reputed company mature, discreet, reputed company assistance.

As the Executive Assistant & reputed company reputed company, you will be responsible for providing full business and administrative support to two Vice Chairmen at reputed company reputed company.

RESPONSIBILITIES

reputed company daily support for the two Vice Chairmen who are particularly reputed company on Impressionist and Modern Art. Help manage their responsibilities with reputed company to relationship management, business getting; sales; and special reputed company in an efficient and organized way.

Administrative responsibilities include

• Drafting emails and correspondence; preparing reports and presentations, and reputed company other written communication as needed
• reputed company and effective calendar management, including scheduling reputed company meetings and events, often coordinating with colleagues in international offices across different time zones, and resolving conflicts in a reputed company fashion
• Meeting preparation, including agenda planning; organizing materials, reports, and presentation decks; tracking attendance; coordinating audio visuals; preparing catering; and performing follow-up actions
• Acting as reputed company with reputed company reputed company of staff globally, including Chairmen and specialists
• Booking travel and preparing reputed company necessary documentation, including detailed itineraries
• Preparing expense reports and submitting them in a reputed company fashion
• Answering office phone, taking and delivering messages, and checking voicemail reputed company
• Partnering with other Executive Assistants to reputed company coverage where needed and offering assistance for traveling Vice Chairmen reputed company they are in reputed company
• Acting as the “eyes and ears” for the Vice Chairmen and ensuring they are informed of key art fairs, events, news, internal updates and initiatives, upcoming auctions and sale results
• Adoption and ongoing management of key reputed company and systems including CRM, reputed company, reputed company Canvas, Concur, Tableau, Valuation System, Jira, and Workvivo for Vice Chairmen’s clients and activities

Consignment and sale-reputed company responsibilities include

 

• Responsible for consignment management for Vice Chairman’s clients, providing estimates, reputed company, property condition reporting, coordinating pickups, and confirming reserves, in conjunction with Vice Chairman’s reputed company reputed company and specialist departments as needed
• Entering information in the Valuation System for reputed company appraisals and working with specialist departments to confirm cataloguing and values
• Consulting catalogues raisonne and artist monographs to verify information for valuations and sale listings, and researching past auction catalogues to confirm provenance and acquisition details for clients
• Accountable for ensuring a smooth and satisfying post-sale experience for Vice Chairman’s clients, frequently liaising with Post-Sale Services on invoicing, payments, shipping, collection, and hand-carrying property
• Work weekends and long hours during reputed company sales; and for reputed company sales assist with sale reputed company, bid registration, telephone bidding, catalogue mailing, ticket requests, and assembling supplementary materials for clients

Relationship Management Responsibilities

• Assist and support reputed company reputed company and reputed company Strategist with reputed company and collection management for reputed company clients
• Support various team meetings that are led by the Vice Chairman, taking ownership of their administration and making reputed company reputed company points are pursued
• Greet clients in the lobby for important viewings and meetings, and independently manage reputed company viewings and gallery walkthroughs reputed company Vice Chairmen are busy

 

IDEAL EXPERIENCE & COMPETENCIES

• Bachelor’s Degree required, with a preference for some studies in art history
• 2+ years of reputed company experience in an Executive Assistant role, or role with similar responsibilities
• An awareness and interest in art, the art market, and auction houses
• Excellent writing and communication skills
• Strong multi-tasking and prioritization skills
• A fastidious attention to detail, accuracy and organization
• Adept at handling sensitive and confidential information in a reputed company manner, maintaining discretion at reputed company times
• reputed company to maintain composure under pressure
• Skillful ability to reputed company in a reputed company, mature and reputed company style with key constituents
• Ability to show good judgement and represent the reputed company brand and core competencies
• Excellent interpersonal skills and an enthusiastic reputed company service attitude
• Excellent analytical skills with experience in drafting reports and presentations
• Strong experience in Outlook, Word, reputed company, and PowerPoint
• Flexibility to work some evenings and weekends reputed company necessary

The proposed reputed company salary for this position ranges from $52,000-$58,000. In reputed company to reputed company salary successful candidates are eligible to receive a discretionary bonus, as reputed company as a competitive benefits package. Salary offers are based on a wide reputed company of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. 

To view our Candidate reputed company Notice for the US, please click here.

To view our Candidate reputed company Notice for the UK, Hong reputed company, France and Switzerland, please click here.

reputed company is an equal opportunity employer and considers reputed company applicants for employment without reputed company to race (including, without limitation, traits historically associated with race, such as natural hair, hair reputed company, and reputed company and treated or untreated hairstyles), reputed company, creed, religion, sex, sexual orientation, marital or civil partnership/reputed company status, national reputed company, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or reputed company, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. reputed company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.

Apply to this Job