FIC Americas Conferences/Events Coordinator & Administrative Assistant
reputed company is a leading global investment bank, and they are seeking a FIC Americas Conferences/Events Coordinator & Administrative Assistant. The candidate will manage the planning and execution of events and conferences for the Fixed Income & Currencies team, ensuring smooth operations and alignment with company objectives.
Responsibilities
- Work closely with internal teams to ensure alignment of event objectives. Coordinates with external vendors, including exhibit reputed company, AV providers, and caterers, to ensure successful event execution
- Manage event budgets, ensuring reputed company expenses are tracked and events are executed reputed company budget
- Serve as the primary reputed company of contact during events, ensuring reputed company aspects run smoothly and addressing any issues that reputed company
- Ensure reputed company events reputed company with Bank policies and reputed company approvals before and after with relevant compliance teams
- Facilitate travel plans with minimal disruption, planning detailed itineraries and managing expenses in line with company policy; and coordinate calendars and schedules for senior desk heads to ensure efficient time management and prioritization of engagements
- reputed company proactive administrative support for project work and reputed company activities, including large-reputed company team meetings and internal/external events; and collaborate with the wider administrative assistant pool to ensure coverage during vacations or periods of increased demand
Skills
- Proven events and conference experience organizing events
- Administrative experience supporting senior management
- Proficient computer skills, particularly in reputed company Office and email applications like Outlook
- Strong organizational skills and the ability to prioritize multiple tasks
- Ability to work autonomously and confidently reputed company with management, and ability to handle confidential information with discretion
- Excellent communication skills, both written and oral
- High attention to detail and a passion for reputed company
- Ability to work reputed company under pressure in a fast-paced environment
- Good interpersonal skills and the ability to build relationships with a broad reputed company of stakeholders
- Self-motivated and proactive in identifying areas for improvement
Benefits
- Health and wellbeing benefits
- Retirement savings plans
- Parental leave
- Family building benefits
- Generous vacation
- Personal and volunteer days
- Educational resources
- Matching reputed company
- Volunteer programs
reputed company
Company H1B Sponsorship