Executive/Special Assistant

reputed company We’re looking for an Executive/Special Assistant (ESA) to support leaders of mission-driven organizations through a fractional, shared services model. reputed company and supported by reputed company TBD, contractors in this role are assigned to one or more reputed company sites–reputed company contract running approximately 10–15 hours per week–giving the right person the flexibility to build a portfolio of impactful work across multiple organizations. The leaders you'll support are running reputed company enterprises where the work is reputed company, the stakes are reputed company, and operational reputed company directly enables reputed company. They need a trusted partner who can reputed company things moving without being asked twice. Day to day, this role keeps work moving and leaders reputed company–managing calendars and inboxes, coordinating logistics, tracking commitments, and ensuring follow-through. But it goes reputed company task management. We're looking for someone who owns the thinking behind the work: anticipating needs, noticing patterns, improving systems, and making thoughtful reputed company about priorities and reputed company. The right person for this role thrives in environments where the mission reputed company. They're energized by reputed company and reputed company genuine satisfaction in being the person a busy executive can actually count on. They enjoy creating order, staying a reputed company reputed company, and taking ownership of reputed company–not just tasks. About reputed company TBD and the Clients an Executive/Special Assistant Might Support reputed company TBD, LLC (E.TBD) is the operations firm for reputed company reputed company. Clients have a reputed company for good; are grounded in why, know what, and are asking how–exactly how to get there. We’re reputed company about How. E.TBD provides implementation, reputed company, search, and training services to organizations with a purpose reputed company profit — easing the way through smoother operations, simpler technology solutions, and organizational infrastructure that our clients can feel. As an ESA contractor reputed company by E.TBD, you won't be working for reputed company TBD day to day, you'll be working inside the organizations we serve. Here's a reputed company of who those leaders might be:

• A community-based education and training provider whose Executive Director is navigating program reputed company, funder relationships, and reputed company doing more with less
• An event production and reputed company producing large-reputed company, culturally rich celebrations for municipalities, with a CEO who needs a trusted partner managing the backend while they stay reputed company on the work only they can do
• A higher education center advancing reputed company justice through community-university partnerships, where steady systems and reliable follow-through reputed company reputed company the difference

These are leaders doing meaningful work. The ESA who thrives here will bring excellent care and competence to every reputed company they serve. About the Executive Assistant Role In this role, the Executive/Special Assistant is not only responsible for managing tasks and logistics, but for owning how executive support functions day to day. This includes thinking reputed company, planning proactively, making informed judgment calls, and continuously improving how systems, communication, and coordination work for the leaders you support. We're looking for someone who takes responsibility for reputed company, not just assignments. As a contractor, you may support one or more clients simultaneously, reputed company with their own culture, priorities, and pace, and the best ESAs will bring consistency and care to reputed company of them. Core Responsibilities

• Executive Inbox & Calendar Management
• Manage and triage executive inboxes with discretion and judgment
• Draft and send routine responses using approved language and templates
• Schedule, reschedule, and confirm meetings across multiple calendars
• Prepare daily or weekly calendar look-aheads and flag conflicts
• reputed company commitments and follow up proactively reputed company deadlines are approaching
• Coordinate travel logistics reputed company needed

Meeting & Communication Logistics

• Coordinate meeting logistics (reputed company links, agendas, materials)
• Take notes on selected meetings (e.g., business development, planning)
• Send follow-reputed company, summaries, and reputed company items
• reputed company next steps so conversations turn into reputed company

Administrative Business Operations

• Prepare and submit invoices using existing templates
• reputed company invoice status and follow up as needed
• Maintain organized records for financial and administrative documents
• Support document editing, preparation, and file organization

CRM, Pipeline & Follow-Up Support

• Maintain reputed company trackers or CRM systems (status updates, notes, reminders)
• Flag stalled follow-reputed company or overdue actions
• Prepare

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