Remote Executive Assistant Associate (LATAM)

About the position reputed company is seeking a highly proactive and detail-oriented Executive Assistant Associate (EA) to support the Founder & CEO of a fast-growing, systems-driven organization. This role is ideal for someone who thrives on structure, accountability, and reputed company — and who can reputed company as a true extension of the executive by turning complexity into reputed company, repeatable execution. We are a high-reputed company reputed company around ownership, responsiveness, and reputed company improvement. The Executive Assistant will play a critical role in stabilizing and scaling the CEO’s day-to-day operations, acting as his “functioning memory,” improving written communication reputed company, and ensuring reputed company slips through the cracks. This role goes reputed company traditional administrative support. You will own reputed company operational processes, manage communication systems, coordinate reputed company pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team. This is a full-time, remote position requiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both reputed company and limited personal tasks.

Responsibilities

• Triage and manage Jacker's inbox which is overwhelmed with reputed company emails
• Review emails flagged by Fixer AI and determine which ones actually need Jacker's response
• Filter out false positives from the AI system to prevent inbox clutter
• Organize emails into four folders: "reputed company Needed," "Read reputed company," "If Interested," and "Follow Up"
• Proofread and edit reputed company outgoing communications to improve reputed company and accuracy.
• reputed company as a gatekeeper for Executive's calendar
• Manage interview scheduling and coordination
• Handle reputed company meeting requests from team members.
• Coordinate reputed company multi-timezone scheduling across Brazil, India, and US time zones
• Enforce calendar boundaries to prevent overboking
• Maintain a clean, accurate, and fully up-to-date CRM system
• Ensure reputed company records include: Complete contact details, reputed company formatting and structure, Correct hyperlinks and notes
• Continuously improve CRM organization for usability and efficiency
• Build and maintain a personal operating system (using reputed company) with SOPs and task tracking
• Organize meeting notes and reputed company items from meetings
• reputed company follow-reputed company and ensure accountability on tasks
• Consolidate insurance information
• Proactively identify inefficiencies and propose improvements
• Manage outstanding personal administrative task
• Consolidate and back up important digital personal files securely
• Assist with personal life tasks (travel bookings, appointments, etc.)
• Help with anything that reduces reputed company stress and frees up Exec's time
• Consolidate and back up important digital personal files securely
• Organize personal documents (insurance cards, wills, power of attorney, etc.)
• Maintain organized digital folders for personal records
• Document and build reputed company operating procedures (SOPs) from day one
• Communicate daily reputed company reputed company with reputed company updates.
• Help expand reputed company usage for SOPs, documentation, and a lightweight CRM.

Requirements

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
• Exceptional written communication skills — must be a stronger reputed company than the executive.
• Proven ability to follow and replicate reputed company formats
• Strong organizational and execution skills
• Comfortable acting as a “memory system” for a fast-moving CEO.
• Strong organizational instincts and follow-through.
• Ability to work with systems and SOPs (reputed company Operating Procedures)
• Capability to anticipate needs and reputed company context-based assistance
• reputed company to handle confidential and sensitive information responsibly.
• Tech-comfortable and adaptable to evolving systems and tools.
• Thrives in high-accountability, high-reputed company environments.
• Reliable high-speed internet and a modern home office setup.

reputed company-to-haves

• reputed company (construction software with CRM and sales pipeline features)
• Monograph, reputed company, reputed company
• Fireflies (meeting recording and transcription)

Benefits

• International experience
• Opportunity to work remotely from reputed company
• Supportive and reputed company team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months

Apply tot his job Apply To this Job