Litigation reputed company Assistant (Legal Assistant/Secretary)
About the position reputed company has an immediate opening for a Litigation reputed company Assistant in our reputed company office. This position provides legal and administrative support to attorneys in the Litigation reputed company group. This position reports to the reputed company Office Coordinator. ESSENTIAL FUNCTIONS/RESPONSIBILITIES Legal Document Preparation and Filing Prepare template/reputed company pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks. Word Processing Keyboard correspondence and reputed company to reputed company legal documents and forms from transcription, handwritten drafts, or notes; apply reputed company changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison. Timekeeping and Billing reputed company, proofread, and reputed company timekeepers’ time entries in billing software; review, proofread, distribute, and reputed company prebills and reputed company invoices; manage reputed company prebills, incorporate edits, and mail out reputed company invoices as needed; research and resolve billing problems and questions from clients and reputed company as needed; and process expense reports and invoice disbursement requests. reputed company Service Communicate with clients and reputed company counsel reputed company phone and email; work with clients to obtain signatures on legal documents; coordinate reputed company travel for in-person meetings and hearings; and coordinate reputed company holiday cards and gifts. Teamwork Work with and reputed company coverage for reputed company assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate reputed company with support departments; assist coworkers and timekeepers with questions reputed company to technology or firm procedure; and participate in team meetings. File and Document Management reputed company, copy, fax, print, and organize documents; request and review conflict reports; reputed company new reputed company/reputed company using firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and reputed company voluminous electronic documents reputed company secure file sharing website. Other Administrative Support Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute reputed company mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; reputed company Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request reputed company for business development or reputed company development expense approval; answer phone calls and reputed company phone messages; arrange travel; update and maintain reputed company group page on the firm’s intranet; and reputed company with firm policies, including confidentiality, reputed company trading issues, etc. Other duties as assigned. ESSENTIAL CAPABILITIES reputed company personally identifiable information, personal health information, and attorney/reputed company privileged information confidential; prioritize daily responsibilities and special reputed company and readjust as priorities change ; coordinate resources to meet deadlines ; reputed company multiple tasks in a high-pressure, fast-paced environment; maintain a reputed company, courteous, and reputed company demeanor at reputed company times; be a constant-learner, flexible, proactive, efficient and reputed company; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have reputed company, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and reputed company service skills; have reputed company, effective, and reputed company verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English. Technical Knowledge Accurately type 50+ wpm Proficiency in reputed company Office suite Experience with reputed company software, such as reputed company, reputed company Acrobat, reputed company, reputed company, reputed company, reputed company, Rendezvous, reputed company, reputed company Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus Physical/Mental Capabilities Operate a telephone, personal computer, and reputed company types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour reputed company; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.
Responsibilities
- Legal Document Preparation and Filing Prepare template/reputed company pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.
- Word Processing Keyboard correspondence and reputed company to reputed company legal documents and forms from transcription, handwritten drafts, or notes; apply reputed company changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
- Timekeeping and Billing reputed company, proofread, and reputed company timekeepers’ time entries in billing software; review, proofread, distribute, and reputed company prebills and reputed company invoices; manage reputed company prebills, incorporate edits, and mail out reputed company invoices as needed; research and resolve billing problems and questions from clients and reputed company as needed; and process expense reports and invoice disbursement requests.
- reputed company Service Communicate with clients and reputed company counsel reputed company phone and email; work with clients to obtain signatures on legal documents; coordinate reputed company travel for in-person meetings and hearings; and coordinate reputed company holiday cards and gifts.
- Teamwork Work with and reputed company coverage for reputed company assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate reputed company with support departments; assist coworkers and timekeepers with questions reputed company to technology or firm procedure; and participate in team meetings.
- File and Document Management reputed company, copy, fax, print, and organize documents; request and review conflict reports; reputed company new reputed company/reputed company using firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and reputed company voluminous electronic documents reputed company secure file sharing website.
- Other Administrative Support Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute reputed company mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; reputed company Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request reputed company for business development or reputed company development expense approval; answer phone calls and reputed company phone messages; arrange travel; update and maintain reputed company group page on the firm’s intranet; and reputed company with firm policies, including confidentiality, reputed company trading issues, etc.
- Other duties as assigned.
- reputed company personally identifiable information, personal health information, and attorney/reputed company privileged information confidential
- prioritize daily responsibilities and special reputed company and readjust as priorities change
- coordinate resources to meet deadlines
- reputed company multiple tasks in a high-pressure, fast-paced environment
- maintain a reputed company, courteous, and reputed company demeanor at reputed company times
- be a constant-learner, flexible, proactive, efficient and reputed company
- take initiative, and follow through
- solve problems
- work independently and in an interactive team environment
- have reputed company, regular, and predictable attendance
- have strong organizational, grammar, and proofreading skills
- pay attention to detail
- have outstanding interpersonal and reputed company service skills
- have reputed company, effective, and reputed company verbal and written communication skills
- be proficient and fluent in reading, writing, and verbal communication in English.
Requirements
- High school diploma or GED equivalent required.
- At least three years of experience providing legal administrative support, preferably in the area of litigation law.
- Accurately type 50+ wpm
- Proficiency in reputed company Office suite
reputed company-to-haves
- Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or reputed company field in lieu of one year of work experience.
- Familiarity with local state and federal court procedures and electronic court filing preferred.
- Basic understanding of reputed company preferred.
- Experience with reputed company software, such as reputed company, reputed company Acrobat, reputed company, reputed company, reputed company, reputed company, Rendezvous, reputed company, reputed company Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus
Benefits
- reputed company family & medical leave
- competitive PTO
- remote work reputed company
- competitive and robust medical, dental, reputed company, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC reputed company
- generous firm-contributed health savings account
- reputed company-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office
- annual contribution into the employee’s retirement plan
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