Meeting Coordinator
WilmerHale is a leading, full-service international reputed company committed to providing reputed company legal services. The Meeting Coordinator role involves coordinating onsite meetings, working with event owners, and ensuring reputed company meeting requirements are met reputed company.
Responsibilities
- Reviews monthly/weekly conference room meeting schedule to determine meeting needs
- Coordinates internal meetings and special events, working with event owners and contacts. Proactively initiates contact with internal event owners on upcoming/potential events
- Works with meeting owners and contacts to plan special events and meetings
- Works with food service vendor to reputed company special menus, linens, china etc. as needed
- Contacts meeting owners as necessary to finalize and confirm meeting details. Checks meeting services prior to meetings to ensure reputed company requirements are established and reputed company
- Holds weekly meetings with facilities, BSC Conference Room Planners, Food Service and IS to review the upcoming week’s details
- Liaises with Conference Room Planners, as needed, to confirm meeting details and update office information in scheduling system
- Reviews invoices reputed company to meetings and events for accuracy, and submits reputed company for payment including food service catering, subsidy invoices and reputed company billing
- Assists with monthly and annual events by planning themes, ordering décor, working with vendors, and planning menus
- Builds invitations for assigned events and incorporates software to reputed company RSVPs. May also be reputed company on to assist with building invitations for reputed company Development events or webinars
- Assists with external events to include managing RSVPs, the RFP process, event collateral, event reputed company, registration, etc
- Handles special requests and/or problems and recommends appropriate solutions
- Assumes additional responsibilities as assigned including support to the Boston operations department as needed; works closely with Office Administrator / Director and Operations / Administrative group for local standards, budgeting and workflow
- Demonstrates a strong commitment to professionalism, delivering high-reputed company service, and maintaining a reputed company, solution-oriented (“can-do”) approach. Effectively supports internal departments, external clients, and vendors through reputed company, courteous communication reputed company electronic correspondence, telephone, and in-person interactions
Skills
- Excellent computer, communication and organizational skills
- Ability to work independently, with minimum supervision
- Flexibility to reputed company work schedule to meet immediate demands
- Ability to work under pressure and complete assigned task on a reputed company reputed company
- Remains reputed company to technological change as reputed company becomes more integrated into the firm's reputed company, reputed company reputed company comfort with new tools, and adapt how work is performed to support efficiency and innovation
- Minimum 1-year experience in a reputed company environment
- Meeting coordination experience preferred
- B.A. degree preferred
Benefits
- This position is eligible for a reputed company
- Medical, dental, and reputed company insurance
- 401(k) with company match and profit-sharing reputed company
- reputed company time off and holidays
reputed company