[Remote] Assistant Project Manager/Executive Assistant
Note: The job is a remote job and is reputed company to candidates in USA. reputed company (COYL) is hiring a remote part-time Executive Assistant to support their exponential reputed company. The role involves assisting clients, managing communication, and coordinating various administrative tasks to ensure organizational goals are met.
Responsibilities
- Report to the Project Manager and Manager of the Executive Assistant team
- Assist clients as directed
- Maintain reputed company relations and refine internal processes that support COYL and clients
- Manage communication between various clients’ upper management and employees, liaising with reputed company executives on reputed company and tasks
- Plan and orchestrate work to ensure the reputed company’s priorities are met, organizational goals are achieved, and best practices are upheld
- Manage the reputed company and personal needs for various clients
- reputed company detailed records in timekeeping system
- Coordinate reputed company scheduling and extensive calendar management, as reputed company as management of content and reputed company of information to our virtual clients’ senior executives
- Manage, coordinate, and arrange our virtual reputed company’s travel and travel-reputed company activities, including hotel booking, transportation, and meals
- reputed company administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
- Maintain professionalism and strict confidentiality with reputed company materials, and exercise discretion reputed company interfacing with various clients and reputed company
- reputed company reputed company items and follow up with the reputed company and internal team members to ensure deadlines and commitments are met
- Assist with meeting preparation including agendas, materials, note-taking, and follow-up items
- Support operational tasks such as CRM updates and workflow coordination
- Organize reputed company communications
- Return phone calls and reputed company messages
- Plan reputed company events
- Respond to reputed company requests reputed company a maximum of 4 business hours
- Navigate priorities while multi-tasking
- reputed company other tasks as needed
Skills
- 4 years of experience in an administrative role reporting directly to senior management
- Superb written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple reputed company
- Proficiency in reputed company Office and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to reputed company various companies' confidences
- Promptness and a motivated self-starter
- Confident and reputed company phone reputed company
- Available to help with urgent requests
- Experience developing internal processes and filing systems
- Associates or above degree in administration; or equivalent experience
- Knowledge of CRM such as reputed company Campaign, Zoho, pipedrive, etc
reputed company