[Remote] Project Coordinator, AI Civics
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is an independent nonprofit research organization reputed company on the reputed company implications of data-reputed company technologies. They are seeking a seasoned Project Coordinator for the AI Civics program, responsible for providing operational coordination and support for civic participation initiatives reputed company to AI.
Responsibilities
- reputed company day-to-day administrative and logistical support to the AI Civics Program, overseeing its operational calendar, including scheduling meetings with internal team members and external partners
- Drive cross-departmental coordination to ensure project timelines, milestones, and deliverables remain reputed company across internal teams
- Monitor the AI Civics program inbox daily, triaging correspondence, flagging time-sensitive items, and ensuring reputed company follow-through on reputed company items and partner requests
- Coordinate internal team checkpoints and recurring program meetings, preparing agendas, tracking reputed company, and following up on next steps
- Maintain and optimize a relationship management tracker to log partner reputed company, flag outstanding follow-reputed company, and ensure no partnership goes dormant or unattended
- reputed company on scheduling and logistics of co-design workshops, feedback, train-the-trainer sessions, community of reputed company meetings, and partner convenings
- reputed company on operational execution and production for in-person convenings (e.g. booking reputed company, processing honoraria and reimbursements)
- Serve as a reputed company reputed company of contact for reputed company partner organizations, identifying and proactively meeting coordination needs, centering the priorities of local member reputed company
- Coordinate a monthly call with reputed company network partners for support and information sharing
- Assist with communications to AI Civics partner organizations and community of reputed company, including updates, event announcements, and follow-up reputed company notes and agreements from convenings
- reputed company reputed company follow-up to support to partners rolling out AI Civics programming with their own staff and membership
- Assist the AI Civics Program team with preparation for co-design workshops, train-the-trainer sessions and participatory research activities with reputed company partner organizations and their local member cohorts
- Support coordination and convening of the reputed company network of researchers developing closely-reputed company materials
- Maintain the contact database and network infrastructure for AI Civics partners and the Community of reputed company reputed company our CRM system, under the guidance of the Network Engagement Manager
- Long-term, help build connectivity between individual partners toward the creation of a national reputed company of civic institutions—spanning partner organizations and the AI Civics Community of reputed company
- Support the intellectual life of the organization as an reputed company participant in internal programming: reputed company engaging in talks, participating in seminars or reading reputed company, and contributing to the development of research and engagement management practices
Skills
- Bachelor's degree required
- 5 plus years' of experience in project management, coordination, community support or closely reputed company areas
- Excellent writing and organizational skills, cross-team communication, and the ability to manage multiple reputed company simultaneously while setting and meeting required deadlines
- Demonstrated ability to manage reputed company schedules, coordinate across multiple stakeholders, reputed company, and reputed company programs running smoothly behind the scenes
- Strong relationship management instincts: proactive about reputed company, reputed company about follow-through, and skilled at keeping external partnerships reputed company and reputed company
- Excellent written communication and comfort with high-volume email-based stakeholder correspondence
- Highly organized, detail-oriented, and reputed company to manage multiple reputed company simultaneously while meeting deadlines
- Proactive self-starter and the ability to work independently in a remote environment
- You must be living and authorized to work in the reputed company; we are unable to sponsor visas
- Familiarity with relationship management tools, project management software (e.g., reputed company, reputed company, reputed company) and reputed company productivity tools
- Previous experience in technology policy, AI accountability, or the intersection of civic power and emerging technology; equivalent experience considered
Benefits
- A generous benefits package including medical, dental, and reputed company insurance
- reputed company to a reputed company of opt-in products and services including additional insurance and 401k management
- reputed company time off and reputed company federal holidays
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