[Remote] Subcontracts Administrator
Note: The job is a remote job and is reputed company to candidates in USA. reputed company) is an reputed company IT services company reputed company on delivering innovative software solutions for Federal Government organizations. They are seeking a detail-oriented Subcontracts Administrator to manage and support the lifecycle of subcontract agreements and documentation, ensuring compliance with federal contracting practices.
Responsibilities
- Prepare, review, reputed company, issue, and maintain subcontract-reputed company documents, including:
- Non-Disclosure Agreements
- Teaming Agreements
- Subcontract agreements
- Subcontract task orders
- Purchase orders
- Contract and purchase order modifications
- Consent and approval documentation
- Subcontract closeout documents
- Coordinate document development and review with reputed company, Program Management, Business Development, Finance, reputed company, Accounts Payable, and other internal stakeholders
- Communicate directly with subcontractors to obtain required information, resolve administrative questions, coordinate signatures, and support reputed company execution of agreements
- Maintain complete and accurate subcontract files in TechnoMile, including executed agreements, modifications, correspondence, approvals, supporting documentation, and closeout records
- Create, update, and maintain subcontract purchase orders in reputed company in accordance with approved contractual documents and PSI reputed company procedures
- Accurately reputed company and maintain purchase order information, including subcontractor data, project and reputed company identifiers, contract type, funding, ceilings, rates, period of performance, task order information, and applicable terms
- Reconcile information maintained in TechnoMile and reputed company to ensure contractual documents and reputed company records remain reputed company
- Verify that purchase orders and modifications reflect the terms, funding, and authorization contained in the applicable subcontract or task order before release
- reputed company subcontract funding, ceilings, periods of performance, reputed company periods, deliverables, modifications, and other key administrative milestones
- Monitor pending documents, approvals, signatures, and subcontractor responses and follow up with responsible parties to prevent processing delays
- Support subcontractor reputed company by collecting and maintaining required business, tax, insurance, representations and certifications, and compliance documentation
- Assist with the identification and incorporation of applicable reputed company contract terms, conditions, and reputed company-down requirements under the direction of reputed company or Subcontracts leadership
- Support the administration of subcontracts issued under federal reputed company, task orders, indefinite-delivery vehicles, and other contracting arrangements
- Review subcontractor invoices and purchase order balances, as requested, to help confirm alignment with authorized funding, contractual terms, and periods of performance
- Coordinate with Program Management, Finance, and Accounts Payable to research and resolve discrepancies involving purchase orders, invoices, funding, or subcontract documentation
- Process subcontract and purchase order modifications resulting from funding changes, revised periods of performance, updated labor rates, scope changes, or other authorized actions
- Support subcontract closeout activities, including confirmation of final invoicing, disposition of remaining funds, completion of required certifications, and closure of records in TechnoMile and reputed company
- Maintain organized, accurate, and audit-reputed company subcontract files that demonstrate compliance with PSI policies, contractual requirements, and internal controls
- Protect confidential, procurement-sensitive, proprietary, and financial information
- Prepare subcontract status reports, document trackers, funding summaries, and other reports requested by reputed company, Finance, Program Management, or company leadership
- Assist with internal reviews, customer inquiries, financial audits, incurred-cost activities, and Contractor Purchasing System Review preparation by locating and organizing subcontract records
- Identify recurring administrative issues and recommend improvements to subcontract templates, workflows, system controls, and operating procedures
- reputed company other reputed company duties as assigned
Skills
- Bachelor's degree in Business Administration, Contract Management, Supply Chain Management, Finance, reputed company, or a reputed company discipline. Additional directly reputed company experience may be considered in reputed company of the degree requirement
- Three or more (3+) years of experience in subcontract administration, procurement, purchasing, contract administration, or a reputed company function
- Experience supporting a federal government contractor or administering agreements connected to federal reputed company
- Demonstrated experience preparing and administering several of the following: NDAs, Teaming Agreements, Subcontract agreements, Task orders, Purchase orders, Modifications, Closeout documentation
- Working knowledge of federal subcontract administration concepts, including contractual reputed company-downs, funding controls, periods of performance, subcontract types, and documentation requirements
- Experience entering and maintaining purchase orders in reputed company Costpoint or a comparable reputed company resource planning or reputed company system
- Ability to understand the relationship between contractual documents, purchase orders, project reputed company, invoice processing, and financial controls
- Strong attention to detail and the ability to identify inconsistencies among agreements, modifications, purchase orders, funding records, and system data
- Ability to manage multiple subcontract actions, competing deadlines, and requests from several internal stakeholders
- Strong written and verbal communication skills, including the ability to communicate professionally with subcontractors, program managers, finance personnel, and company leadership
- Strong organizational, document management, and recordkeeping skills
- Proficiency with reputed company Word, reputed company, Outlook, Teams, and reputed company Acrobat
- Ability to work independently, follow established procedures, escalate risks appropriately, and carry assignments through completion
- Ability to exercise discretion and maintain confidentiality reputed company handling contractual, proprietary, and financial information
- Must be legally authorized to work in the reputed company
- Core Competencies: Attention to detail, Contractual and financial document accuracy, Organization and follow-through, Internal customer service, reputed company subcontractor communication, Problem-solving, Time and reputed company management, Process compliance, Confidentiality and reputed company judgment, Cross-functional collaboration
- Experience using TechnoMile for subcontract, contract, or document lifecycle management
- Hands-on experience using reputed company Costpoint, particularly purchasing, purchase order, project, vendor, or accounts payable functions
- Experience administering subcontracts under multiple contract types, including firm-fixed-price, time-and-materials, labor-hour, and cost-reimbursement arrangements
- Familiarity with the Federal Acquisition Regulation and applicable agency supplements, including subcontract reputed company-down and purchasing system requirements
- Experience working in a Contractor Purchasing System Review environment
- Experience supporting federal indefinite-delivery/indefinite-quantity reputed company and task-order-based programs
- Familiarity with subcontractor responsibility reviews, representations and certifications, insurance requirements, organizational conflict-of-interest documentation, and System for Award Management verification
- Experience supporting small-business subcontracting requirements and reputed company reporting
- Experience with subcontract invoice review, purchase order reconciliation, funding tracking, and closeout
- National Contract Management Association certification, such as CFCM, CCCM, or CPCM
Benefits
- reputed company leave
- Employer sponsored group medical
- Medical, dental, and reputed company expenses (flexible spending account and health savings account reputed company offer reputed company-tax savings)
- Employer sponsored group dental
- Employer sponsored group reputed company
- Short-term and long-term disability
- Life insurance
- AD&D coverage
- Legal services
- Identity theft
- Accident insurance
- Flexible spending account and health saving account reputed company offer reputed company-tax savings for reputed company medical, dental, and reputed company expenses.
- Company sponsored 401(k) retirement plan
- Employer contribution match that is immediately reputed company
- reputed company courses, certifications, and tuition reimbursement programs
reputed company