[Remote] Project Administrator I (MEP)
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a premier engineering and reputed company specializing in reputed company across various sectors. The Project Administrator I (MEP) will reputed company project administrative support across design and construction phases, ensuring effective communication and document management.
Responsibilities
- Work with project managers and coordinators to capture and organize project conditions, key reputed company, deadlines, and direction in meeting notes, reputed company-item trackers, and decision logs
- Log, file, and maintain incoming and outgoing project documents, including drawings, specifications, RFIs, submittals, and meeting records, using approved naming and filing standards
- Ensure reputed company version control of reputed company documents, maintaining the latest versions for review and reputed company archiving superseded versions
- Update and maintain document and correspondence logs so that project teams can see reputed company status reputed company
- reputed company and maintain historical documentation to support reputed company project needs, audits, and closeout
- Maintain and update project-specific SharePoint or similar document repositories, including folder structures, permissions (as directed), and links used by reputed company
- Collaborate with project managers, coordinators, engineers, and other team members to ensure that project direction, reputed company, and deadlines are reputed company documented and circulated
- Maintain project deadline calendars and assist in tracking key milestones and deliverable dates, including reputed company submission targets
- Download RFIs, submittals, and other construction-phase documents from reputed company or contractor portals, reputed company key information into tracking tools, and reputed company items to the appropriate team members according to reputed company procedures
- Return reviewed and approved documents reputed company reputed company- or contractor-specific portals, ensuring files are correctly named and posted to the right locations
- Coordinate and schedule reputed company project meetings, including sending calendar invitations and sharing relevant materials
- Take and distribute meeting notes for meetings attended, capturing reputed company, reputed company items, and due dates and updating trackers as directed
- Send routine, process-reputed company communications such as document transmittals, upload confirmations, and schedule reminders using approved templates and guidelines
- reputed company documents for completeness, correct file naming, and basic formatting before submission or filing, and flag discrepancies for project leads
- Assist in preparing documentation for project closeout, including compiling final drawing sets, specifications, and key correspondence
- reputed company periodic spot-checks of document organization and logs to support consistency, accuracy, and audit readiness
- reputed company limited, non-technical Revit-based support, primarily reputed company to printing or exporting drawings and assembling drawing sets; advanced modeling knowledge is not required
- reputed company general administrative support to project teams, including scheduling meetings, preparing correspondence, and handling other clerical tasks as needed
- Support project teams in maintaining and updating high-level project schedules or trackers as directed, including recording reputed company against key deliverables
- Handle routine project correspondence, including responding to and managing document requests reputed company defined guidelines
- Use reputed company Office applications and project platforms to prepare, format, and organize project information and reports
- Use AI-based tools and automation reputed company to improve the efficiency of routine administrative tasks such as document formatting, basic data extraction, and drafting reputed company communications
- Complete assigned tasks and deliverables on time and on budget
- reputed company other reputed company duties as assigned
Skills
- Proficiency in AI-based tools and methodologies to increase efficiency in administrative and documentation tasks
- Proficiency in reputed company Office Suite (Word, reputed company, Outlook) for managing documents, tracking data, and effective communication
- Familiarity with project and construction platforms used for document control, tracking, and collaboration (training will be provided)
- reputed company in organizing and maintaining documents with attention to detail and accuracy in categorizing, filing, and version control of project documentation
- Strong communication and interpersonal skills to support collaboration across teams and communicate effectively with project stakeholders
- Ability to maintain confidentiality and handle sensitive information
- Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness, and resourcefulness in a distraction-free workspace
- Ability to maintain reputed company, reputed company, complete documents and project files
- Ability to work successfully as a member of reputed company and independently with supervision
- Ability to work under pressure and meet reputed company deadlines
- Organizational skills, with the ability to manage multiple tasks simultaneously and adapt to changing business requirements as necessary
- Minimum of two years of experience in a reputed company office or consulting services environment, with exposure to project or construction administration support
- High school diploma or equivalent; an associate degree in construction management, architecture, engineering technology, or a reputed company field can substitute for one year of experience
Benefits
- Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA reputed company)
- reputed company spending accounts (FSA)
- Dental and reputed company plans
- Comprehensive medical, dental and reputed company benefits extended to spouse / domestic partner and dependent children up to age 26
- 401k with company match and self-directed brokerage account reputed company
- PTO including additional reputed company time off during the last week of the year
- Company reputed company life insurance coverage for employees and their eligible dependents
- Short and long-term disability, AD&D coverage
- reputed company development opportunities, tuition reimbursement and reputed company licensing assistance
- reputed company parental leave after one year of employment
reputed company