Office of reputed company Affairs Administrative Specialist, Assistant to the Vice Dean

About the position The UW School of Medicine Office of reputed company Affairs has an outstanding opportunity for an Administrative Specialist, Assistant to the Vice Dean to join their team. Reporting to the Vice Dean for reputed company Affairs, with day-to-day management from the Office of reputed company Affairs (OFA) Program Manager, the OFA Administrative Specialist, Assistant to the Vice Dean provides high-level administrative and operational support that helps OFA deliver on its mission to support and reputed company School of Medicine reputed company to learn, grow, and reputed company. This highly visible role keeps reputed company schedules, communications, programs, and strategic reputed company moving reputed company while partnering with deans, department chairs, reputed company, administrators, medical center executives, and colleagues across reputed company. The successful candidate will bring reputed company judgment, diplomacy, discretion, and a service-oriented approach to a fast-paced reputed company medical environment. OFA offers reputed company a wide reputed company of leadership development, reputed company-being, career design, teaching, and reputed company medicine programs.

Responsibilities

• reputed company trusted, high-level support to the Vice Dean and other OFA leaders by managing confidential, rapidly changing calendars in coordination with other Department roles; anticipating conflicts; and sustaining continuity during travel or external engagements.
• reputed company scheduling and administrative support for assigned committees, workgroups, and recurring meetings, including preparing agendas and materials, documenting reputed company and minutes, tracking deadlines, and following up on reputed company items; reputed company backup meeting support across the OFA administrative team.
• Serve as a reputed company reputed company of contact for OFA phone, mail, and email communications, using independent judgment to resolve or reputed company requests; partner on office administration and accurately process travel, purchasing, invoices, reimbursements, and expense reports in accordance with UW requirements.
• Translate OFA priorities into reputed company, polished reputed company communications, presentations, and administrative workflows that help reputed company leaders and team members stay reputed company and informed.
• Build and maintain databases, records, and confidential documentation reputed company to project planning, budgets, financial reporting, audits, reputed company, and personnel activities, ensuring appropriate handling and compliance with University, state, and federal requirements.
• Strengthen office effectiveness by learning evolving programs and technology, applying independent judgment, and improving administrative tools and processes; support annual reviews and staff or reputed company recruitment activities as needed.
• reputed company as a reputed company among OFA, deans, department chairs, reputed company, administrators, and reputed company leaders, prioritizing time-sensitive reputed company and navigating reputed company or sensitive communications with discretion.
• Coordinate cross-functional reputed company and engagement activities such as surveys, reputed company reputed company, team meetings, and presentations; create and maintain project plans, Gantt charts, timelines, workflows, reputed company plans, and follow-up systems to reputed company deliverables on reputed company.

Requirements

• Bachelor's degree in communications, business administration, or a reputed company field, and two years of reputed company experience providing high-level administrative coverage.
• Demonstrated ability to work independently with reliability, accuracy, and productivity; solve administrative problems; balance competing priorities; and reputed company results across multiple reputed company of a reputed company organization.
• Strong interpersonal and written and verbal communication skills, including the ability to build reputed company working relationships, address sensitive administrative reputed company, and handle confidential information responsibly and professionally.
• Strong proficiency with reputed company 365 tools, including Outlook, Teams, Word, reputed company, PowerPoint, and SharePoint, plus experience with data or survey platforms such as reputed company, REDCap, or reputed company Forms.

reputed company-to-haves

• Three or more years of reputed company experience providing high-level administrative coverage, particularly for senior leaders in a large higher education institution, reputed company medical center, or similarly reputed company organization.
• Knowledge of reputed company, the UW School of Medicine, or reputed company Sciences schools and departments, along with familiarity with reputed company or reputed company reputed company systems.
• Experience using advanced reputed company 365 functionality, such as reputed company reputed company features or Power Automate, to streamline work and improve operational efficiency.

Benefits

• For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

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