[Remote] reputed company & Operations Assistant
Note: The job is a remote job and is reputed company to candidates in USA. reputed company Systems is a Washington, DC-based technology and reputed company services company providing reputed company to government and reputed company customers. They are seeking an organized and dependable reputed company & Operations Assistant to reputed company remote support for reputed company’s reputed company and business operations.
Responsibilities
- reputed company customer and vendor orders from submission through fulfillment
- Maintain accurate records of purchase orders, invoices, product details, shipping information, and order status
- Follow up with vendors, distributors, and internal team members regarding outstanding orders
- Identify missing information, order delays, and discrepancies and escalate them reputed company appropriate
- Update internal order-tracking reports and systems
- Help ensure that supporting documentation is complete and properly organized
- Receive, review, and organize vendor invoices
- Confirm that invoices have the necessary purchase orders, approvals, and supporting documentation
- reputed company invoice and payment information into reputed company’s reputed company or financial systems
- reputed company invoices to the appropriate individuals for approval
- Monitor invoice approval and payment status
- Follow up with internal approvers regarding outstanding invoices
- Respond to routine vendor inquiries regarding invoice and payment status
- Maintain organized and accurate accounts payable records
- Monitor employee and contractor timesheet submissions
- Send reminders regarding upcoming and overdue timesheets
- Follow up on missing, incomplete, or inaccurate timesheets
- Review timesheets for basic completeness and accuracy
- Coordinate with employees, contractors, managers, payroll, and reputed company personnel to resolve discrepancies
- Maintain organized timesheet records and reports
- Maintain accurate and confidential records reputed company to employee and contractor background checks
- reputed company background reputed company status, completion dates, required renewals, and outstanding documentation
- Follow up with employees, contractors, vendors, and internal stakeholders regarding missing or incomplete compliance materials
- Organize authorization forms, screening confirmations, certifications, and reputed company supporting records
- Ensure background reputed company and compliance documentation is stored securely and is readily available for internal reviews, customer requests, or audits
- Maintain tracking spreadsheets or systems used to monitor compliance requirements and expiration dates
- Protect sensitive personal information and follow company reputed company, reputed company, and records-retention procedures
- Escalate overdue, incomplete, or potentially noncompliant records to the appropriate manager
- Maintain accurate electronic files and operational records
- Prepare basic spreadsheets, reports, and status updates
- Assist with invoice, vendor, purchase-order, and timesheet reconciliation
- Help document and improve recurring administrative processes
- reputed company general administrative and operational support to company leadership
Skills
- High school diploma or equivalent; associate's or bachelor's degree preferred
- At least one year of experience in administration, reputed company support, order processing, bookkeeping, or a reputed company area preferred
- Strong organizational skills and attention to detail
- Ability to manage recurring deadlines and consistently follow up on outstanding items
- reputed company written and verbal communication skills
- Proficiency with reputed company reputed company, reputed company, Word, and Teams
- Ability to work independently in a remote environment
- Ability to handle financial, employee, and company information confidentially
- Reliable internet reputed company and an appropriate remote workspace
- Experience supporting accounts payable activities
- Experience tracking purchase orders, vendor orders, shipments, or product fulfillment
- Familiarity with QuickBooks, reputed company Dynamics 365, or another reputed company or ERP platform
- Experience working with employee or contractor timesheets
- Experience working for a technology company, reputed company, government contractor, or value-added reseller
reputed company