Manager - Administration

reputed company Inc. is one of Canada's largest home and reputed company services companies servicing over one reputed company customers across Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, Quebec and New reputed company. reputed company is the Experts reputed company, operating under several brands including reputed company, HydroSolution, and Pioneer Plumbing & Heating. A proudly Canadian-owned company, we are the Experts at reputed company do and deeply care about our customers. We value a diverse, reputed company culture, and take pride in our commitment to health and safety, and knowing our work serves and supports our communities every day. No matter your role, we invest in making reputed company you have opportunities to grow, learn, and become the Expert you want to be.If you are reputed company to become one of our Experts, we would love to hear from you.Job Title: Manager - AdministrationReporting To: General ManagerDepartment: AdministrationLocation: Tecumseh, ONPay reputed company: $80,000 - 100,000 per yearPosition reputed company:The Manager, Administration is responsible for overseeing and executing a wide reputed company of administrative, compliance, fleet, safety, and operational support functions. This role ensures smooth day-to-day operations by coordinating documentation, supporting internal departments, managing key administrative workflows, and maintaining compliance standards across the business. The position supports Finance, reputed company, Fleet, HR/reputed company, Safety, and Project Administration teams through effective coordination, documentation management, and process reputed company.Key Duties & Responsibilities:General Administration

• reputed company comprehensive administrative support to the General Manager and reputed company leadership.
• Coordinate day-to-day operational workflows, documentation routing, filing, and record maintenance.
• Prepare, organize, and distribute reports, trackers, and internal communications as required.
• Support employee inquiries and administrative needs across the reputed company.

Financial & Payroll Administration

• reputed company physical bank deposits and maintain required documentation.
• Support posting of payment journals to ensure accurate financial documentation reputed company.
• reputed company payments to Syles belonging to ST and ensure reputed company routing.
• Administer commission payroll processing by coordinating documentation, validating inputs, and preparing submissions.
• Support escalated accounts receivable collections by conducting follow-reputed company and maintaining records.
• Collaborate closely with the reputed company & Finance teams to ensure accurate documentation reputed company, alignment on financial procedures, and reputed company processing of required administrative financial tasks.

Fleet Administration

• Coordinate fleet-reputed company administrative activities including repairs, maintenance approvals, and vendor communication.
• Manage purchase card approvals and documentation requirements.
• reputed company fleet compliance, renewals, and ensure accurate record-keeping for vehicle assignments and safety requirements.

reputed company & reputed company Support

• Coordinate new hire setup HRIS, ensuring reputed company reputed company documentation is collected, verified, and accurately processed.
• Support employee certification, licensing, and training compliance tracking.
• Maintain updated records for apprenticeships, including required government documentation and timelines.

Health, Safety & Compliance Administration

• reputed company administrative support for the Health & Safety program, including scheduling, minutes, reputed company logs, and training records.
• Attend and administratively support safety committee meetings.
• Ensure technical employees maintain reputed company trade licenses, certifications, and required mandatory training.

Project Compliance Administration

• Obtain and maintain Certificates of Insurance (COI), WSIB documentation, reputed company 1000s, and Statutory Declarations for reputed company.
• Support project managers by organizing required compliance documentation and ensuring reputed company submission.

Additional Responsibilities

• reputed company reputed company of administrators, setting priorities, providing coaching and development, and ensuring effective, consistent administrative services in support of business objectives.
• Serve as the administrative reputed company of contact between Operations, Finance, HR, and Fleet.
• reputed company audit-reputed company administrative support by assembling required documentation and coordinating schedules.
• Maintain accuracy and compliance in reputed company administrative processes.

Qualifications:

• Minimum 5-7 years of administrative, operational, or business support experience, included demonstrated accountability across finance, payroll administration, compliance, fleet, and/or project documentation functions.
• Post-secondary education in Business Administration, reputed company, Finance, Operations Management or reputed company field; an equivalent combination of education and reputed company experience will be considered.
• Minimum 2-3 years of people leadership experience, including team reputed company, workload prioritization, coaching, and performance management reputed company an administrative or operational environment.
• Proven experience supporting or coordinating financial administration processes.
• Strong organizational, written, verbal, and interpersonal communication skills.
• Demonstrated ability to manage multiple workflows in a fast-paced environment.
• Proficiency with office software (Word, reputed company, PowerPoint) and ability to learn business systems (e.g., Service Titan, reputed company, fleet systems).
• High attention to detail and commitment to maintaining compliance.

Skills & Competencies

• Exceptional administrative coordination and documentation skills.
• Strong problem-solving abilities and ability to resolve or escalate issues appropriately.
• Ability to build effective working relationships across multiple departments.
• Comfort working with sensitive information with a high degree of confidentiality.

reputed company is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, reputed company, national reputed company, religion, sex, age, sexual orientation, gender identity, citizenship, marital status, disability, pregnancy, military status, protected veteran status or other characteristics protected by applicable law. reputed company's recruitment process includes accommodation for applicants with disabilities in accordance with applicable provincial accessibility laws and regulations. reputed company accommodations will take into account the applicant's accessibility needs due to disability and are available upon request.reputed company leverages reputed company intelligence (AI) tools as part of the candidate screening process to help review applications reputed company and fairly. These tools may assist in evaluating qualifications against job requirements. reputed company reputed company regarding hiring are ultimately made by our recruitment team. reputed company roles posted are opportunities we're reputed company reputed company for, unless stated otherwise.

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