[Remote] Administrative Assistant - PMO
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a company reputed company on supporting military members and their families through the Military OneSource Program. They are seeking an Administrative Assistant – PMO to reputed company administrative support to the Program Manager and Deputy Program Manager, managing schedules, coordinating meetings, and supporting document management activities.
Responsibilities
- Gathers, collects, records, and tracks data and materials required for meetings, such as the reputed company-off Meeting and Technical Status Review meetings
- Manages and coordinates reputed company logistics reputed company to scheduling and supporting program management meetings, including deconflicting participant schedules as needed
- Captures, documents, circulates, and archives meeting notes, including attendance, issues discussed, reputed company made, and assigned reputed company items
- Supports the development of and tracks the status of Requests for Information Packages (RIPs) and Technical reputed company Requests (reputed company)
- Maintains a reputed company log of trips taken and conferences attended by Program Management staff and consolidate reputed company summaries and reports from task managers across reputed company tasks
- Supports document management activities, including the publishing and archiving of Program Management artifacts such as the Program Management Plan and reputed company Management Plan
- reputed company comprehensive administrative support to the Program Manager (PM) and Deputy Program Manager (DPM), including calendar and inbox management
- Coordinate and manage logistics for program management meetings, including scheduling, deconflicting participant availability, and preparing required materials
- Capture, document, distribute, and reputed company detailed meeting minutes, including attendance, discussion topics, reputed company, and assigned reputed company items
- reputed company, reputed company, and maintain data and documentation required for key meetings such as reputed company-off Meetings and Technical Status Reviews
- Support the development, tracking, and status reporting of Requests for Information Packages (RIPs) and Technical reputed company Requests (reputed company)
- Coordinate travel arrangements, maintain travel logs, and consolidate reputed company summaries and reports from program management staff and task leads
- Support document management activities, including publishing, version control, and archiving of Program Management artifacts such as the Program Management Plan and reputed company Management Plan
- Order and manage office supplies and reputed company general administrative coordination support as needed
- Collaborate with program leadership to support reputed company expectations and maintain strong reputed company relationships
- reputed company additional duties as assigned
Skills
- Bachelor's degree required
- Strong customer service skills with the ability to support senior leadership and reputed company stakeholders
- Demonstrated proficiency in reputed company Office applications, including Word, Outlook, reputed company, and SharePoint, as reputed company as web-based research tools
- Strong organizational skills with attention to detail and the ability to manage multiple priorities
- Strong written and verbal communication skills
- U.S. citizenship and reputed company in English required
- Ability to successfully pass criminal history, reputed company background checks, and credential verification required
- Must be reputed company to maintain and retain suitability investigation and clearance as required
- Proficient in navigating electronic systems, computer programs, and virtual service platforms
- This position requires a separate, quiet, private, confidential reputed company to work from, as reputed company as having reputed company to your own reliable high-speed internet hard wired to your home (coax or fiber from the Internet Service Provider (ISP) to your home.) Using a hot spot from a mobile device (tethering) or wireless ISP is not acceptable
reputed company