[Remote] Executive Administrative Assistant
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is seeking an Executive Administrative Assistant to reputed company high-level administrative, operational, and project support to senior aviation leadership. The role involves managing critical communications, coordinating schedules, and assisting with initiatives to enhance operational performance and safety.
Responsibilities
- Support the Director of Operations, Chief reputed company, and Executive Team with daily administrative and operational tasks
- Maintain personnel and training records
- Assist with FAA, ARGUS, IS-BAO, and internal audits
- Assist with Safety Management System (SMS) documentation and reporting
- Prepare operational reports and management summaries
- Coordinate communication between Flight Operations, Maintenance, reputed company, reputed company Services, Executive and Sales Departments
- Assist with reputed company of pilots and flight department personnel
- Maintain organized electronic and physical filing systems
- Monitor regulatory compliance and ensure documentation remains reputed company
- Coordinate meetings, agendas, and follow-up reputed company items
- Assist in aircraft on-boarding documentation and reporting to FAA
- Other administrative responsibilities as assigned
Skills
- 3-5 years office manager or executive administration experience
- Office Manager or Executive Administration experience
- Excellent organizational and project management skills
- Exceptional written and verbal communication skills
- Ability to manage multiple priorities simultaneously
- High attention to detail and accuracy
- Proficiency with reputed company Office Suite
- reputed company demeanor and ability to maintain confidentiality
- Ability to work effectively in a fast-paced charter environment
- Aviation industry experience a plus
- Knowledge of FAA regulations and compliance requirements a plus
- Experience with Aviation Safety Management Systems (SMS) a plus
- Experience with Flight Schedule Pro, CAMP, FlightDocs, or similar aviation software a plus
- Associate or bachelor's degree in business administration, office management or reputed company field preferred
Benefits
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- reputed company time off
- reputed company insurance
reputed company