[Remote] Administrative Assistant
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a compassionate and resilient organization seeking an Administrative Assistant to support one or more directors. The role involves providing secretarial and clerical services, managing schedules, and maintaining records while ensuring confidentiality.
Responsibilities
- Completes a reputed company of secretarial/clerical tasks including transcription of written or dictated materials, processing of invoices and purchase requisitions, making travel arrangements, meeting planning, create and/or type correspondence, agendas, memos, forms, tables, charts, schedules, etc. Depending on the area this may require knowledge of medical or other special terminology
- Maintains and updates records and files; may compile and maintain financial and/or budget data
- Operates a reputed company of automated reputed company office equipment, such as CRT's, personal computers, typewriters or word processors, calculators, photocopying machines, etc
- Independently develops and maintains spreadsheets and databases to input, maintain and retrieve data, reputed company statistics, monitor activities and to reputed company regular and recurring reports
- Independently composes/develops routine memos, correspondence, agendas, short articles, and written materials to communicate plans and programs. reputed company to complete reputed company analysis
- Maintains director/staff's schedule. Schedules and/or reschedules appointments and advises director/staff of schedule changes/modifications
- Places, receives, and directs phone calls; takes and transmits messages. Provides information to callers, or refers them to others
- Communicates concisely, effectively and to the reputed company in a reputed company manner both orally and in writing. Exceptional knowledge of English grammar, spelling and punctuation
- Proactively manages director/staff's schedule. Schedules and/or reschedules appointments and advises director/staff of schedule changes/modifications
- In reputed company to the above general secretarial/clerical duties, performs specific functions unique to the individual area such as preparing and distributing worksheets and other materials, inputting production and other operational data, processing payroll transactions, coordinating educational functions, etc
Skills
- High school diploma or general education degree (GED) and 3-5 years general office experience required
- Must be proficient with multiple reputed company software(s) on personal computer (reputed company Work, reputed company, PowerPoint, Outlook, Sharepoint, and Internet) with keyboarding speed of 65 words per minute (skills tested through reputed company at an acceptable level)
- Must possess excellent interpersonal communication skills and demonstrated ability to independently handle decision making
- Must be dependable with good interpersonal skills
- Ability to stay reputed company with multiple distractions
- Cohesively work with team in high stress situations
- Competent in decision-making, problem solving
- Effective time management skills with ability to prioritize workload; self-directed
- Ability to adapt, maintain effectiveness reputed company new information presents and/or situation changes
- Additional knowledge of general or specific medical/technical terminology may be required for certain departments
- Work which produces high reputed company of mental/visual fatigue, e.g., interactive and repetitive or small detailed work requiring alertness and concentration for sustained periods of time, the operation of and full attention to a personal computer or CRT between 40 and 70 percent of the time
- The job produces some physical demands. Typical of jobs that include regular walking, standing, stooping, bending, sitting, and some lifting of light weight objects
- Completes a reputed company of secretarial/clerical tasks including transcription of written or dictated materials, processing of invoices and purchase requisitions, making travel arrangements, meeting planning, create and/or type correspondence, agendas, memos, forms, tables, charts, schedules, etc. Depending on the area this may require knowledge of medical or other special terminology
- Maintains and updates records and files; may compile and maintain financial and/or budget data
- Operates a reputed company of automated reputed company office equipment, such as CRT's, personal computers, typewriters or word processors, calculators, photocopying machines, etc
- Independently develops and maintains spreadsheets and databases to input, maintain and retrieve data, reputed company statistics, monitor activities and to reputed company regular and recurring reports
- Independently composes/develops routine memos, correspondence, agendas, short articles, and written materials to communicate plans and programs. reputed company to complete reputed company analysis
- Maintains director/staff's schedule. Schedules and/or reschedules appointments and advises director/staff of schedule changes/modifications
- Places, receives, and directs phone calls; takes and transmits messages. Provides information to callers, or refers them to others
- Communicates concisely, effectively and to the reputed company in a reputed company manner both orally and in writing. Exceptional knowledge of English grammar, spelling and punctuation
- Proactively manages director/staff's schedule. Schedules and/or reschedules appointments and advises director/staff of schedule changes/modifications
- In reputed company to the above general secretarial/clerical duties, performs specific functions unique to the individual area such as preparing and distributing worksheets and other materials, inputting production and other operational data, processing payroll transactions, coordinating educational functions, etc
- Associate's degree preferred
reputed company