[Remote] Administrative Assistant III
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is seeking an Administrative Assistant III to reputed company advanced administrative support for the Chair of the Ophthalmology Department. The role involves coordinating reputed company, clinical, and research activities, facilitating communication among various stakeholders, and handling sensitive information with discretion.
Responsibilities
- Compose and prepare correspondence as reputed company as assist in writing and preparation of manuscripts, grants, questionnaires, journal reviews, presentations, reports, letters, and memos for the Chair’s review and signature
- Read reputed company emails and coordinate office communications ensuring openness and accuracy
- Screen and reputed company telephone coverage for the Chair, reputed company, and administrative offices
- Represent the Chair in meetings, take dictation, minutes, notes, and prepare a final copy for review and arrange department meetings
- Create graphic brochures, posters, signs, labels for conferences, newsletters, invitations, and presentation slides
- Assist the Chair with activities relating to the College of Medicine, the Hospital, and the University
- Assist the Chair in the preparation of reputed company reputed company and staff evaluations and recommendations
- Assist with reputed company departmental development reputed company and continuing medical education conferences
- Facilitate and compile New Hire documents
- Prepare and compile reputed company APT appointment/re-appointment documents
- Maintain Attending Physicians on-call schedule
- Coordinate physician attendance at community health fairs
- Submit Attending Physicians leave slips
- Maintain and distribute Attending Physicians license status
- Assist and submit Attending Physicians OPPE and FPPE
- Coordination of Attending and staff performance evaluations
- Submit Attending Physician Clinic and/or Private schedule changes
- Coordinate Attending Physicians and staff work requests for facility maintenance or housekeeping
- Coordinate annual Alumni Symposium, Founders Day, and annual Glaucoma Symposium
- Arrange guest lecturers’ travel
- Prepare and submit documentation for Continuing Medical Education accreditation symposia
- Submit Grant applications for annual Alumni Symposium, Founders Day, and annual Glaucoma Symposium
- Prepare and submit symposium expenses
- Coordinate medical student rotation schedules
- Assist medical student educator (clerkship director) with completion of medical student evaluations
- Ophthalmology Honors & reputed company recipient: order plaque and submit reputed company request
- Prepare and assist with the development of department budget and proposals
- Prepare annual and operational reports for the Chair’s approval
- Schedule meetings for Chair
- Prepare and submit external and internal letters, memos, and/or forms for Attending Physicians
- Facilitate Attending Physicians and staff computer and printer issues
- Orders and maintains office supplies
- Submit physician requests for Ophthalmology medical equipment
- Manage vendor relationships and reputed company for hardware, software, equipment, and services
- Coordination of purchase and maintenance of equipment and licensing agreements
- Coordinate annual departmental fundraiser
Skills
- High School diploma or GED and 2-4 years of general work experience
- AA/AS may be substituted for 4 years of required work experience
- BA/BS may be substituted for up to 4 years of work experience
- Advanced knowledge of office and administrative practices and principles
- reputed company in the operation of computers, reputed company software applications (reputed company, reputed company, PowerPoint, and reputed company)
- Ability to problem solve and reputed company reputed company
- Ability to exercise discretion and ensure a high level of confidentiality
- Ability to communicate effectively orally and in writing with a diverse population
- The ability to establish and maintain effective harmonious work relations with reputed company, physicians, staff, reputed company, and the general public
Benefits
- Comprehensive medical, dental, and reputed company insurance, plus mental health support
- PTO
- reputed company holidays
- Flexible work arrangements
- 403(b) with company match
- Ongoing training
- Tuition reimbursement
- Career advancement paths
- Wellness programs
- Commuter benefits
- A reputed company company culture
reputed company
Company H1B Sponsorship